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Home My Public Portal About08-01-2011 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES AUGUST 1, 2011 AT: VILLAGE HALL BOARD PRESENT: J.RACICH, DRIPPY, M.BONUCHI, P.FAY, B.LAMB, AND G.PECK. BOARD ABSENT: MCOLLINS. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER, AYERSONS, PUBLIC WORKS DIRECTOR; MGARRIGAN, PLANNING SUPERVISOR; J.PROULX, PLANNER; TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, INTERIM POLICE CHIEF. CALL TO ORDER, ROLL CALL, PLEDGE Trustee Fay called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins was absent. Trustee Fay led the pledge to the flag. There were approximately 100 persons in the audience. Trustee Racich moved to approve the Temporary Chair appointment of Trustee Fay for this evening's meeting. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. PRESIDENTIAL COMMENTS Trustee Rippy moved to approve the Presidential Appointments of Bill Lamb, Margie Bonuchi, Jim Sobkoviak, Dan Seggebruch, Bill Wilson and Wendy Yaksich to the Comprehensive Plan Update Committee. Seconded by Trustee Peck. Vote by roll call. Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. TRUSTEES COMMENTS Trustee Lamb: • Questioned a Land Use petition from Will County by Plainfield East High School. Mr. Garrigan stated that is for a commercial use and will come before the Village Board. • Asked if the traffic signals on Route 59 will be timed. Mr. Persons stated that they will be once the permanent signals are installed. Trustee Racich thanked the residents and the businesses for their patience throughout the Route 59 construction. Trustee Bonuchi stated that she recently attended an Economic Development seminar and the Village of Plainfield is matching up well with other Will County communities. Trustee Peck welcomed Bart Construction to the Village. Village Board Meeting Minutes August 1, 2011 Page 2 of 5 PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) None. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Bonuchi moved to approve the Agenda. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Bonuchi moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting on July 18, 2011. b) Bills Paid and Bills Payable Reports for August 1, 2011. C) Ordinance No. 2998, increasing the Class "Q" Liquor Licenses from zero (0) to one (1) for Fulco's, Inc., DBA Rosal's. d) Letter of Credit for Century Trace Unit 2. Seconded by Trustee Peck. Vote by roll call. Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. 3) DIAGEO EXPANSION Trustee Racich moved to adopt Ordinance No. 2999, approving a variance for the Diageo Expansion. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. 4) LICENSE AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD AND MIDWEST BREWERS FEST, INC. Trustee Rippy questioned whether or not everything is in order. Chief Konopek stated that staff is still working on some minor details with the applicant on the use of the Village property. Administrator Murphy pointed out that staff has reached an agreement with the applicant to prepay an estimated amount for Village expenses prior to the issuance of a liquor license. Trustee Lamb asked if the applicant has requested Police detail for the day before and after for set up and clean up. Chief Konopek stated that the applicant has not requested, but the Police Department will provide extra patrol during that time. Trustee Lamb also expressed concern with additional expenses and stated that he would support requesting a larger deposit to cover possible additional expenses. Mr. Steve Caton, Midwest Brewers Fest, was present in the audience. Mr. Caton stated that the organization is set up as not - for - profit, however, they are not 501 C -3. They have teamed up with another organization, Pints for Prostate that is 501 C -3. Mr. Caton stated that they have agreed to the deposit as requested by staff and are currently working on obtaining the information requested for the insurance requirements. Village Board Meeting Minutes August 1, 2011 Page 3 of 5 Trustee Lamb moved to authorize the Village President to execute a License Agreement between the Village of Plainfield and Midwest Brewers Fest, Inc. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. 5) PLAINFIELD RIVER DAYS SPECIAL EVENT Trustee Bonuchi moved to approve the request by the Plainfield Riverfront Foundation to hold the second annual Plainfield River Days on the Village -owned property south of Lockport Street and west of the DuPage River on Friday and Saturday, September 9 and 10, 2011. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. 6) SPRINGBANK AMENDMENT TO ANNEXATION AGREEMENT (Case No. 1552- 071511.AAA/MC) Trustee Racich moved to open a public hearing regarding an amendment to the Amendment to the Annexation Agreement for Springbank. Seconded by Trustee Peck. Voice Vote. All in favor, 0 opposed. Motion carried. 7) 24023 (410) W. LOCKPORT STREET FACADE GRANT (Case No. 1555 - 07271 LFA) Trustee Bonuchi moved to approve the requested facade grant and authorize the Village President to execute a facade improvement agreement for the subject property not to exceed $85,144.00, subject to the two stipulations listed in the staff report. Seconded by Trustee Rippy. Mr. Carl Bryant, applicant, reviewed the changes proposes to property. Mr. Bryant also pointed out that the Plainfield Park District will be a tenant. Vote by roll call. Racich, yes; Rippy, yes; Bonuchi, yes; Fay, no; Lamb, abstain; Peck, abstain. 3 yes, 1 no, 2 abstain. Motion carried. Trustee Racich left the meeting at 8:30 p.m. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT Mr. Derek Wold presented the Engineering Progress Report. PLANNING DEPARTMENT REPORT No Report. Village Board Meeting Minutes August 1, 2011 Page 4 of 5 BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Fay moved to authorize Weisbrook Sheet Metal Inc, the contractor providing the lowest proposal, to replace the HVAC unit at the Wastewater Treatment Facility at the total cost of $9,116.00. Seconded by Trustee Lamb. Vote by roll call. Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT No Report. ATTORNEY'S REPORT No Report. Trustee Fay read the reminders. Trustee Fay moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:33 p.m. Michelle Gibas, Village Clerk Village Board Meeting Minutes August 1, 2011 Page 5 of 5 VILLAGE OF PLAINFIELD PUBLIC HEARING AUGUST 1, 2011 AT: VILLAGE HALL BOARD PRESENT: J.RACICH, DRIPPY, M.BONUCHI, P.FAY, B.LAMB, AND G.PECK. BOARD ABSENT: MCOLLINS. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER, AYERSONS, PUBLIC WORKS DIRECTOR; MGARRIGAN, PLANNING SUPERVISOR; J.PROULX, PLANNER; TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, INTERIM POLICE CHIEF. SPRINGBANK AMENDMENT TO ANNEXATION AGREEMENT Trustee Fay called the meeting to order at 7:16 p.m. Present roll call stands. Mr. Garrigan stated that the applicant is seeking a first amendment to the Springbank Annexation Agreement. The applicant is requesting to introduce 362 townhome units to Unit 8 and to increase the number of townhomes in Unit 4 to 160. In addition, the applicant is requesting to be allowed to pay certain impact fees at the time of occupancy which is currently the Village's policy. Mr. Patrick Hughes, Ocean Atlantic, reviewed the changes proposed to the annexation agreement. There was some general discussion and concern expressed with the townhomes. Mr. Hughes agreed to remove the townhomes from the proposal. Mr. Hughes stated that he wants to work with the Village Board, staff, and Springbank residents to address concerns. Mr. Josh Feagans, Springbank, thanked staff for getting the information to the Springbank residents. Mr. Feagans expressed concern regarding the Bonds. The Bonds are in 2004 dollars. Mr. Dave McCleave, Springbank, stated that the residents of Springbank want to see it developed, but wants it done correctly. Mr. John Lach, resident, expressed concern with decreasing the size of the homes. Administrator Murphy stated that the next Board Meeting is August 15. Trustee Lamb requested that the draft amendment be given to the Board as soon as possible and also requested that the Springbank residents get a copy in a timely fashion. Trustee Racich moved to close the public hearing and return to the regular business meeting. Seconded by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:10 p.m. Michelle Gibas, Village Clerk