HomeMy Public PortalAbout09-19-2011 Village MeetingVILLAGE OF PLAINFIELD
MEETING MINUTES
SEPTEMBER 19, 2011
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, M.BONUCHI, P.FAY, B.LAMB, G.PECK (7:01 P.M.),
AND DRIPPY. BOARD ABSENT: J.RACICH. OTHERS PRESENT: J.HARVEY,
ATTORNEY; M.GIBAS, VILLAGE CLERK; DWOLD, ENGINEER; R.JESSEN, PUBLIC
IMPROVEMENTS SUPERINTENDENT; A.PERSONS, PUBLIC WORKS DIRECTOR;
M.GARRIGAN, PLANNING SUPERVISOR; DMARQUEZ, BUILDING SUPERVISOR;
T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, INTERIM
POLICE CHIEF.
CALL TO ORDER, ROLL CALL, PLEDGE
Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Mayor Collins led the pledge to the flag. There were approximately 70 persons in the
audience.
PRESIDENTIAL COMMENTS
Mayor Collins:
• Administered the Oath of Office to Brian Heath, Police Officer
• Congratulated former Plainfield resident, Melissa McCarthy on her recent Emmy Award.
Chief Konopek and Mayor Collins:
• Recognized of Chaplain Chere Bates achieving Master Training Certification
• Recognized Sgt. Munson and the Plainfield Police Department for receiving the
Illinois Traffic Safety Awards in the Top Championship category.
• Recognized of Haydee Gonzalez, PEMA — Illinois Professional Emergency Manager
Certification
TRUSTEES COMMENTS
Trustee Peck thanked volunteers that are helping to organize the 5K run.
Trustee Bonuchi stated that she appreciated evenings like tonight to be able to celebrate the
awards.
PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic)
None.
BUSINESS MEETING
1) APPROVAL OF AGENDA
Trustee Fay moved to approve the Agenda. Seconded by Trustee Bonuchi. Vote by roll call.
Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, absent; Rippy, yes. 5 yes, 0 no, 1 absent.
Motion carried.
Village of Plainfield
Meeting Minutes — September 19, 2011
Page 2 of 6
2) CONSENT AGENDA
Trustee Fay moved to approve the Consent Agenda to include:
a) Minutes of the Board Meeting held on August 15, 2011 and Special Meeting held
on September 2, 2011.
b) Bills Paid and Bills Payable Reports for September 19, 2011.
C) Cash & Investments, Revenue, and Expenditure Reports for August, 2011.
d) Resolution No. 1637, regarding tax - exempt status of hospitals.
Seconded by Trustee Lamb. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes;
Racich, absent; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried.
3) DOWNTOWN HISTORIC DISTRICT
Trustee Fay moved to adopt Ordinance No. 3003, creating the Downtown Historic District.
Seconded by Trustee Lamb.
Trustee Bonuchi asked why the United Methodist Church and the Library are not included in the
District. Mr. Garrigan stated the reason is that they are not commercial property and thought that
they have the potential to be included in a future district.
Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, absent; Rippy, yes.
5 yes, 0 no, 1 absent. Motion carried.
4) BOUNDARY AGREEMENT WITH THE VILLAGE OF ROMEOVILLE
Trustee Fay moved to open a Public Hearing regarding a Boundary Line Agreement between the
Village of Romeoville and the Village of Plainfield. Seconded by Trustee Lamb. Voice Vote.
All in favor, 0 opposed. Motion carried.
Trustee Fay moved to adopt Ordinance No.3004, authorizing the execution of an
Intergovernmental Cooperative Planning and Jurisdictional Boundary Line Agreement between
the Village of Romeoville and the Village of Plainfield. Seconded by Trustee Bonuchi. Vote by
roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, absent; Rippy, yes.
5 yes, 0 no, 1 absent. Motion carried.
5) SOUTH PLAINFIELD MEDICAL OFFICE BUILDING SITE PLAN REVIEW
(PC CASE# 1559- 082611.SPR)
Mr. Garrigan stated that the applicant is seeking site plan review to construct a new
medical/office building on a newly subdivided lot north of Dayfield Drive and west of Fairfield
Drive in the Villas of Fox Run Subdivision. Mr. Garrigan pointed out that the subject property
was included in the design of the stormwater management system for the overall Villas at Fox
Run Development.
Trustee Fay expressed concern regarding stormwater managmeeet and asked Mr. Wold to give
an update. Mr. Derek Wold, Baxter and Woodman, gave an update on the status of the
stormwater management system. The developer of the Villas at Fox Run is proceeding with the
clay bottom and will start work on the 2 small ponds next week. Engineering has been fully
reviewed and staff has a letter of agreement. Mr. Garrigan pointed out that there is a letter of
credit to cover the work on the 3rd pond. They are working on a hydrology study. The Letter of
Agreement covers all three ponds.
Village of Plainfield
Meeting Minutes — September 19, 2011
Page 3 of 6
Trustee Lamb stated that he likes the design. He agrees that there should not be northbound
access to Route 59 and likes access from the back.
Trustee Peck moved to approve the site plan review for the proposed medical office building at
16519 S. Route 59, subject to the stipulations noted in the staff report with the removal of
stipulation number 3. Seconded by Trustee Lamb. Vote by roll call. Bonuchi, yes; Fay, no;
Lamb, yes; Peck, yes; Racich, absent; Rippy, yes. 4 yes, 1 no, 1 absent. Motion carried.
6) MUELLER PRIVATE STORAGE FACILITY CONCEPT PLAN (PC CASE#
1560 -08291 LCP)
Mr. Garrigan stated that the applicant and staff are seeking input from the Village President and
Board of Trustees regarding a concept plan for a proposed private storage facility on a vacant lot
on Eastern Avenue.
Trustee Bonuchi stated that she is familiar with the area and supports the concept. Trustee Lamb
suggested keeping the R -1 Zoning with a variance for the structure. Trustee Fay stated that he
too supports the concept and would like to hear input from the residents. Trustee Peck stated that
the property has a lot of challenges and he likes Trustee Lamb's idea of the variance.
Mr. Garrigan stated that staff will continue to work with the applicant.
7) LOTS 4 & 5- GRANDE PARK COMMERCIAL, NEIGHBORHOOD 10
Trustee Fay moved to adopt Ordinance No.3005, rezoning Lots 4 & 5 in the Legacy
Commercial project to B -3 (Business Highway Zoning). Seconded by Trustee Lamb. Vote by
roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, absent; Rippy, yes.
5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to approve the Amended Statement of Intent and Agreement (SIA) for the
Legacy Commercial project at the southwest corner of Ridge and 1271h Street. Seconded by
Trustee Bonuchi. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich,
absent; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried.
8) LIFESPRING CHURCH RESUBDIVISION
Trustee Fay moved to approve the Final Plat of resubdivision for LifeSpring Community Church
subject to the two stipulations listed in the staff report. Seconded by Trustee Lamb.
Mr. Garrigan stated that one of the existing milk barns encroaches into the existing right -of -way
that was donated to the Village for the future expansion of Wood Farm Road. The subject barn
encroaches approximately 8 feet into the right -of -way. Currently, there are no plans for the
improvements along Wood Farm Road and there should be the potential to shift any future center
line slightly to the west to avoid impacting the milk barn.
Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, absent; Rippy, yes.
5 yes, 0 no, 1 absent. Motion carried.
ADMINISTRATOR'S REPORT
No Report.
Village of Plainfield
Meeting Minutes — September 19, 2011
Page 4 of 6
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER'S REPORT
No Report.
PLANNING DEPARTMENT REPORT
No Report.
BUILDING DEPARTMENT REPORT
Mr. Dean Marquez presented the Operations Report for August, 2011.
PUBLIC WORKS REPORT
Trustee Fay moved to adopt Resolution No. 1638 for the use of MFT funds for Engineering and
Construction of the Village's 2011 MFT Program, per IDOT requirements. Seconded by Trustee
Lamb. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, absent; Rippy,
yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to adopt Resolution No. 1639 for the use of MFT funds for the 2011
Pavement Management Program, per IDOT requirements. Seconded by Trustee Lamb. Vote by
roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, absent; Rippy, yes.
5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to adopt Resolution No. 1640 for the CMAP 2012 Grant for the
development of a Comprehensive Transportation Plan, per CMAP requirements. Seconded by
Trustee Bonuchi. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich,
absent; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to authorize the Village President to execute a professional service
agreement with Baxter & Woodman for the 2011 MFT Program, per IDOT requirements.
Seconded by Trustee Bonuchi. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes;
Racich, absent; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to authorize the Village President to execute a professional service
agreement with IMS for the 2011 Pavement Management Program, per IDOT requirements.
Seconded by Trustee Bonuchi. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes;
Racich, absent; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Bonuchi moved to authorize the Village President to execute an Intergovernmental
Agreement with CMAP for the 2012 Grant for the development of a Comprehensive
Transportation Plan, per CMAP requirements. Seconded by Trustee Peck. Vote by roll call.
Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, absent; Rippy, yes. 5 yes, 0 no, 1 absent.
Motion carried.
Village of Plainfield
Meeting Minutes — September 19, 2011
Page 5 of 6
Trustee Fay moved to authorize the Village President to execute an Intergovernmental
Agreement with the Illinois Department of Transportation to support the standard agreement for
shared maintenance responsibilities of traffic signals. Seconded by Trustee Lamb. Vote by roll
call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, absent; Rippy, yes.
5 yes, 0 no, 1 absent. Motion carried.
POLICE CHIEF'S REPORT
Trustee Fay moved to approve the purchase of several items of tactical equipment as identified in
the staff report for the total amount of $23,490.90. Seconded by Trustee Lamb. Vote by roll
call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, absent; Rippy, yes;
5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to authorize the execution of a Memorandum of Understanding between the
Village of Plainfield and the Metropolitan Alliance of Police Plainfield Chapter 493. Seconded
by Trustee Peck. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich,
absent; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried.
Chief Konopek presented the PEMA Report for August, 2011 and the Operations Report for
August, 2011.
ATTORNEY'S REPORT
Attorney Harvey stated that the Fox Moraine Landfill has appealed the decision before the
Appellate Court. There will be a minimum of two months before there is a decision.
Mayor Collins read the reminders.
Trustee Fay moved to adjourn. Seconded by Trustee Bonuchi. Voice Vote. All in favor, 0
opposed. Motion carried.
The meeting adjourned at 7:50 p.m.
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes — September 19, 2011
Page 6 of 6
VILLAGE OF PLAINFIELD
PUBLIC HEARING
SEPTEMBER 19, 2011
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, M.BONUCHI, P.FAY, B.LAMB, G.PECK (7:01 P.M.),
AND DRIPPY. BOARD ABSENT: J.RACICH. OTHERS PRESENT: J.HARVEY,
ATTORNEY; M.GIBAS, VILLAGE CLERK; DWOLD, ENGINEER; R.JESSEN, PUBLIC
IMPROVEMENTS SUPERINTENDENT; A.PERSONS, PUBLIC WORKS DIRECTOR;
M.GARRIGAN, PLANNING SUPERVISOR; DMARQUEZ, BUILDING SUPERVISOR;
T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, INTERIM
POLICE CHIEF.
BOUNDARY AGREEMENT WITH THE VILLAGE OF ROMEOVILLE
Mayor Collins called the meeting to order at 7:16 p.m. Present roll call stands.
Mr. Michael Garrigan stated that the Village of Romeoville has already adopted and signed the
Agreement and is waiting on Plainfield Village Board approval. Attorney Harvey has reviewed
the agreement and staff supports adoption.
There were no public comments.
Trustee Fay moved to close the public hearing and return to the regular business meeting.
Seconded by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 7:20 p.m.
Michelle Gibas, Village Clerk