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Home My Public Portal About04-16-2012 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES APRIL 16, 2012 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, DRIPPY, M.BONUCHI, P.FAY, B.LAMB, G.PECK, AND J.RACICH. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY, M.GIBAS, VILLAGE CLERK; DWOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; DMARQUEZ, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, POLICE CHIEF. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 50 persons in the audience. PRESIDENTIAL COMMENTS Trustee Fay moved to approve the Presidential Appointments/Reappointments as identified in the staff report. Seconded by Trustee Peck. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. Mayor Collins proclaimed the week of April 30 — May 6, 2012 as Train Safety Awareness Week. Mayor Collins recognized Scott Threewitt for Achieving "Certified Bridge Inspector" Status. TRUSTEES COMMENTS Trustee Bonuchi: • Congratulated Scott Threewitt. • Urged everyone to be cautious and never try to beat a train. PUBLIC COMMENTS on items not on the Agenda (3-5 minutes per topic) Mr. Jeff Valenti, 16516 Arbor Drive, expressed concern regarding grading of the bike path at Villas of Fox Run as well as water issues that it may cause to his subdivision. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Seconded by Trustee Lamb. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — April 16, 2012 Page 2 of 4 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on April 2, 2012. b) Bills Paid and Bills Payable Reports for April 16, 2012. C) Cash & Investments, Revenue, and Expenditures Reports for March, 2012. d) Ordinance No. 3053, decreasing the Class "N" Liquor Licenses to zero (0) and the Class "K" Liquor Licenses to fourteen (14) to reflect the closing of Limestone Brewing Company. e) Ordinance No. 3054, Authorizing the execution of a purchase agreement and related documents necessary to facilitate the purchase of property located at 24018 W. Lockport Street, Plainfield, Illinois. Seconded by Trustee Lamb. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. 3) EIKON 5K RACE Trustee Peck moved to approve the road closures, as identified in the staff report, for the Eikon 5K Race to be held on Saturday, April 28, 2012 at 9:00 a.m. Seconded by Trustee Fay. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. 4) DOWNTOWN HISTORIC DISTRICT NATIONAL REGISTER RFP Trustee Fay moved to approve the proposal of Douglas E. Gilbert Architect to prepare the National Register District Nomination for the Village of Plainfield's Downtown Historic District. Seconded by Trustee Lamb. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. 5) KIDDIE ACADEMY (PC CASE #1575-011112.SU/SPR/FP) Trustee Bonuchi moved to approve the Replat of Lot 8 in Meijer Plainfield Subdivision, subject to the stipulations noted in the staff report. Seconded by Trustee Fay. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT Trustee Fay moved to adopt Resolution No. 1652, amending the Financial Policies of the Village of Plainfield, Illinois with technical changes for Financial Reporting. Seconded by Trustee Lamb. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. Village of Plainfield Meeting Minutes — April 16, 2012 Page 3 of 4 PLANNING DEPARTMENT REPORT Trustee Peck moved to approve a temporary Farmers' Market at the southwest corner of Lockport Street and Route 59 to be held on Saturdays from 8:00 a.m. to 1:00 p.m. from June 16 through September 29, 2012. Seconded by Trustee Rippy. Trustee Fay stated that he would like to see the market focus on produce and discourage flea market type vendors and encouraged the applicant to invite the new produce businesses. Trustee Fay also pointed out that the applicant should look into the Department of Public Health Regulations. Trustee Bonuchi stated that she too would not like to see flea market type vendors. Trustee Peck expressed concern with setting precedence if there are flea market type vendors. Attorney Harvey stated that the Board has a lot of discretion and this is still a relatively new event. The Board may consider options at a later date if the event is not to their liking. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve a temporary outdoor display and sale of mulch at Bucky's Mobil Store located at 14808 S. Route 59. Trustee Rippy expressed concern regarding the fact that Bucky's received approval from the Village last year and is aware of the Board's process, but they already are selling mulch. Trustee Lamb asked the staff to come up with a firm policy for next year. Trustee Peck suggested sending the businesses a certified letter informing them of the process. Seconded by Trustee Bonuchi. Vote by roll call Rippy, no; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 5 yes, 1 no. Motion carried. BUILDING DEPARTMENT REPORT Mr. Dean Marquez presented the Operations Report for March, 2012. At 7:40 p.m. Trustee Lamb left the meeting. PUBLIC WORKS REPORT Trustee Fay moved to adopt Resolution No. 1653, for the Route 59 Pedestrian Access Improvements ITEP Application. Seconded by Trustee Bonuchi. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to adopt Resolution No. 1654, for the 2012 MFT Resurfacing Program. Seconded by Trustee Racich. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes — April 16, 2012 Page 4 of 4 Trustee Fay moved to authorize the Village President to execute an agreement with ComEd for the temporary relocation of overhead lines along Lockport Street. Seconded by Trustee Rippy. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to accept the low bid and authorize the Village President to execute a contract with Austin Tyler Construction Co., in the amount of $ 36,511.26, to complete the 119th Street Bike Path Project. Seconded by Trustee Rippy. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to adopt Resolution No. 1655, to utilize MFT funds for the Engineering design work for the 135th Street railroad crossing bike path project. Seconded by Trustee Rippy. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Rippy moved to approve an Engineering Services Agreement with Baxter and Woodman for the engineering work related to the 135th Street Bike Path Project. Seconded by Trustee Bonuchi. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT Chief Konopek presented the Operations Report for March, 2012 ATTORNEY'S REPORT No Report. EXECUTIVE SESSION Trustee Bonuchi moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2 (C) (5) to discuss the purchase or lease of real estate, not to reconvene. Seconded by Trustee Racich. Vote by roll call Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Mayor Collins read the reminders. The meeting adjourned at 7:57 p.m. Michelle Gibas, Village Clerk