HomeMy Public PortalAbout2011-02-10 HPC MINUTES Village of Plainfield Historic Pres ervation Commission Record of Minutes Date: February 10, 2011 Location: Village Hall CALL TO ORDER, ROLL CALL, PLEDGE Chairman Bortel called the meeting to order at 7:03 p.m. Roll call was taken; Commissioners Witt, Bright, Derrick, Olsen, Feagans and Chairman Bortel were present. Commissioners Allen and Spangler were absent. Michael Garriga n –Village Planner; Merrilee Trotz, Recording Secretary was also present. Chairman Bortel led the pledge to the flag. APPROVAL OF AGENDA Commissioner Bright moved to approve the Agenda. Seconded by Commissioner Olsen. Voice vote: All in favor. 0 – opposed. Motion carried 6-0. APPROVAL OF MINUTES: Commissioner Derrick suggested amending th e minutes from January 13, 2011 to add the Weinhold Barns were added to the watch list. Commissioner Derrick made motion to approve the minutes as amended. Commissioner Olsen seconded the motion. Vote by roll call: Commissioner Bright, yes; Commissioner Ol sen, yes; Commissioner Feagans, yes; Commissioner Witt, yes; Commi ssioner Derrick, yes; Chairman Bortel, yes; 6 yes, 0 no. 2 absent motion carried. CHAIR’S COMMENTS: Chairman Bortel stated 1) there area v acancies on the Commission and asked if the commissioners knew of anyone who might be intere sted; 2) indicated the information meetings were held on January 12 th and February 3 rd and that there was going to be a third information meeting on March 3, 2011. COMMISSIONERS COMMENTS: Commissioner Olsen asked how many peopl e attended the meeting on February 3 rd . Chairman Bortel indicated there were 4 attendees. PUBLIC COMMENT: (Items not on the Agenda) No one approached the microphone.
Historic Preservation Commission Minutes March 10, 2011 Page 2 of 5 STAFF REPORT Mr. Garrigan stated there have been no new appli cations for landmarks or districts; there have been no pre-application meetings; the Village had received a demolition permit for Lakeside Motel and it was to have come down today. Mr . Garrigan did not know the status of the motel as of this meeting. The watch list remains the same at this time. Mr. Garrigan stated there have been 2 info rmational meetings relating to the proposed downtown Historic District. Ther e was discussion at the last info rmational meeting with regard to the boundary. Mr. Garrigan stated Preservation Month is Ma y and this will be an opportunity to present historic plaques for the Green -Lutter House and the Moravec business located in the Hagar-Smiley House at the Village Board meeting. Sta ff is looking for other su ggestions to celebrate during Preservation Month. Mr. Garrigan indicated there have been disc ussions about creating a new HPC-Mayors Award to recognize and celebrate certain preservation pr ojects. There have been additional discussions for educational opportuniti es relating to workshops. A few years ago we had a workshop on window restoration. Mr. Garrigan indicated there are some monies in the budget that all allocated for related workshops. The HPC Budget has been incorporat ed into the Planning Budget. One line item we have identified is projects and programs in the amount of $35,000 not specifically all for preservation. This past year we have spend $10,000 most of whic h was for the cost of certified letters and a small amount for seminars or workshops. The current budget ends April 30, 2011. OLD BUSINESS Commissioner Derrick indicated the timeline ha s been discussed at the LDDC meetings; reiterating the requirements with regard to the public notice a nd the meetings of the HPC and Village Board. The HPC would like to submit the nomination draft to IHPA for their approval prior to taking it to the Commi ssion. We are looking at the Ma y or June meeting with the Village Board. Commissioner Derrick stated the pr ocedure is dictated by the vill age ordinance. Notices must be sent out thirty (30) days pr ior to the review. Additional info rmation with regard to how the votes are tallied will be clarified in the notice. A public hearing will be held at the HPC with the recommendation going to the V illage Board for their decision. Discussion was held regarding the boundary of the proposed downtown district; should the HPC go with Route 59 to Fox River on the south and to the house that sits al ong the alley west of DesPlaines Street on the north with the additi on of some commercial pr operties on DesPlaines Street down to Chicago Street or the recommendation ArchiSearch made for the downtown district which would include the property from Route 59 to Main Street on the north side of Lockport Street and from Route 59 to James Str eet on the south side of Lockport Street. Mr. Wheeler has asked that his property be excluded fr om the historic district. Chairman Bortel
Historic Preservation Commission Minutes March 10, 2011 Page 3 of 5 stated a demolition permit has been issued for th is property. Chairman Bo rtel further described the properties included in the ArchiSearch proposal. Comm issioner Feagans asked about the properties included in the Ar chiSearch proposal. Commissi oner Feagans asked about the possibility of adding the Methodist Church on Illinois Street. Chairman Bortel and Commissioner Derrick indicated ArchiSearch include d this property in a Village Green District which would include residential properties. At the joint meeting with the Village Board, Mrs. O’Connor stated you should not pick and choose pe ople to be in the dist rict for certification purposes. There was discussion on the Teng plan fo r James Street to continue through to Main Street. Commissioner Olsen aske d that the other half of her building and the building behind the lingerie shop be included in the proposed district. Commissioner Derrick asked about the cutoff date. It should be 1961. Commissioner Derrick said basically it was how tight they were going to make the theme, if it is just commercial; former residential that turned to commercial; the timeframe; consideration of the ArchiSearch survey; and percentages of contributing and non-contributing to have th e strongest district. Chairman Bortel said if the district was form ed within the smaller bounda ry, the properties to the west could petition to join the district. Commissioner Bright asked if there had been any contact with this western area. Chairman Bortel said not yet as the boundary has not been determined. Commissioner Derrick felt a tight statement of significance, peri od of significance was needed, and then the Commission could determine the contributing and noncontri buting properties to draw the boundary. The boundary is needed for the nomination. Commissioner Olsen asked if the owners of the trolley barn and maybe th e Century 21 building have been contacted. Chairman Bortel said it makes sense to make a determination of the properties from Fox River to James and Main. Postcards should be sent to the property owners about the March 3 rd meeting at 7:00 p.m. Chairman Bortel will start getting signatures of the thirteen property owners who have indicated bringing forward the application. NEW BUSINESS: Chairman Bortel informed the new commissioners that a rehabilitation gr ant has been approved. There have been 2 grants awarded; one grant was awarded for the Martin property on Ottawa Street and a second grant was awarded for the Wri ght-Kelly property at th e northeast corner of Bartlett and Amboy. Property owners can apply for a grant if the property is landmarked, or in a district and contributing. However ther e currently is no money for these grants. Commissioner Olsen asked if the biggest part of the budget is for staff. Mr. Garrigan indicated it was. Chairman Bortel stated the bronze landmark plaques are over $300 each. Chairman Bortel asked about the work plan. Mr . Garrigan said it would be appropriate to set some goals for the work plan between now and the new fiscal year. May 1 st starts the next fiscal year. Commissi oner Derrick suggested the next mee ting should be to discuss the work
Historic Preservation Commission Minutes March 10, 2011 Page 4 of 5 plan. Chairman Bortel stated the current co mmittee assignments are as follows: Commissioner Derrick is the chair of LDC and she is also on the Public Outreach committee. Commissioner Spangler is on LDDC but he will be leavi ng HPC so we have Commissioner Witt on LDDC. We would like to add Commissioner Feagans to the Public Outreach committee. Public Outreach used to meet quarterly one hour prior to the regular HPC meeting. Chairman Bortel stated we previously held workshops on window restoration and one for realtors that were handled by Public Outr each previously. Discussion was held regarding how we have searched for ne w commissioners in the past. Chairman Bortel stated over the past several ye ars he was part of the Historical Society’s Founders Day Event which takes place in May. This was a combination done by the Historical Society, MainStreet, the Chamber of Commerce, and VPA. Chairman Bortel mentioned that other communities have Mayor’s Awards and wondered if HPC as a commission would be interested in doing something along these lines or do we want to inquire if the Chamber of Commerce would like the HPC to help. Commissi oner Olsen asked if th is was a ceremony or recognition. Chairman Bortel said he was thinking of this beca use of the corner properties at Rt. 59 and Rt. 30. Founders Day was started in March last year. Commissioner Olsen suggested honoring the people who ha ve landmarked their properties. Chairman Bortel stated there is a regional HPC group that was conceived by several other communities along with the former chair of HP C Michael Lambert. The members are from Montgomery, Aurora, Oswego, Kendall County and Plai nfield who meet on a quarterly basis. They are currently planning a tour on May 14 th to celebrate the beginni ng of the Civil War. There will be a bus tour on May 14 th open to anyone who wishes to participate. More information will be forthcoming. There will also be a baseball game played in Oswego near the Prairie Point School in June of a semiprofessional team. Commissioner Derrick mentioned as part of Public Outreach the Commission previously was looking into creating an MP3 downl oad that could be accessed from the library and the Village website and a brochure. Wo rk had begun on the brochure. Chairman Bortel stated that tourism was men tioned at the February meeting. People did not think Plainfield was a tourist destination. Ch airman Bortel felt with a Historic District downtown and if a gateway proposal was made wh ere the old Go-Tane gas station was it could become a tourist destination. We just need a vi sion and foresight as we have as much going for Plainfield as Galena does. Chairman Bortel mentioned that several members of the Historical Society are also members of the VPA. Commissioner Derrick thought someone mentioned there was something with the History teachers to tie somethi ng in with Preservation Month. Chairman Bortel stated the Historical So ciety reopens February 22, 2011 for members and starting Saturday, February 12, 2011 and every Sa turday thereafter until December from 1 to 4 p.m. for the public.
Historic Preservation Commission Minutes March 10, 2011 Page 5 of 5 Chairman Bortel mentioned How To presentation s and indicated they have new information on windows. Commissioner Olsen mentioned a workshop on masonry, hard surface, stucco, bricks, stone and concrete exte rior surfaces. Commissioner De rrick mentioned also siding and the benefits, the tightness of the wood grain vers us putting up new siding and/or replacement of brick. Chairman Bortel mentioned sending out postcards for the informational meeting now scheduled for March 3, 2011. COMMITTEE REPORTS : DISCUSSION: ADJOURN: Commissioner Bright made a motion to adjourn. Commissioner Derrick seconded the motion. Voice vote: All in favor. 0 - opposed. Motion carried Meeting adjourned at 8:30 p. m. __________________________ Respectfully submitted, Merrilee Trotz - Recording Secretary