HomeMy Public PortalAbout2012-07-17 PC minutes VILLAGE OF PLAINFIELD PLAN COMMISSION RECORD OF MINUTES DATE: July 17, 2012 Chairman Sobkoviak called the Plan Commission meeti ng to order at 7:40 p.m. ROLL CALL Commissioners Seggebruch, O’Rourke, Renzi, Kiefer, Heinen, and Chairman Sobkoviak were present. Fire District was present; Commissioner Fulco was a bsent. Park, School and Library Districts were absent. Also present were Michael Garrigan, Village Planner , Jonathon Proulx, Planner II, and Merrilee Trotz, Recording Secretary Approval of Minutes: The Plan Commission minutes from June 19, 2012 was accepted as amended to reflect that Commissioner Kiefer seconded the motio n on Page 5 paragraph 6. PUBLIC COMMENTS: Chairman Sobkoviak asked for publ ic comments on items that were not on the agenda. There was no response. DEVELOPMENT REPORT Mr. Garrigan indicated the Playa Vista ordinance wa s approved by the Village Board by a 5-1 vote at th e meeting held July 16, 2012; with regard to the Rout e 59 visioning the Village retained the services of Civic Artworks which is a firm that concentrates in receiving or recruiting “Crowd Sourcing” as a way of public outreach to build a consensus for the corrid or. OLD BUSINESS: None NEW BUSINESS: Case No. 1587-070512.SPR Wescom Emergency Comm unications Center Mr. Proulx summarized the staff report. This is a site plan review for a new office building of approximately 17,000 sq. ft. to house a future Emer gency 9-1-1 call center to be constructed on approximately 4.3 acres acquired from the Village o f Plainfield within the municipal campus property. The property is currently zoned I-2, Office, Resear ch and Light Industrial District. Mr. Proulx stated the building will be located in t he central area of the lot; visitor parking in fron t with staff parking located in the rear or north of the b uilding; public access is from Presidential Avenue. A second access is provided via a gated access drive from the Law Enforcement Center from Coil Plus Drive. Staff recommends that a public sidewalk be constructed on the north side of Presidential Ave a nd up to the building. Ninety-four parking spaces are proposed with 47 as visitor parking spaces in front of the building and 47 staff parking spaces in the rear. Staff feels par king is more than adequate and is recommending the Michael P. Collins VILLAGE PRESIDENT Michelle Gibas VILLAGE CLERK TRUSTEES Margie Bonuchi Paul Fay Bill Lamb Garrett M. Peck James Racich Dan Rippy
Plan Commission Minutes July 17, 2012 Page 2 of 3 addition of a landscaped parking lot island in the center of the visitor parking area in place of 2 of the proposed parking spaces. Detention for this site was incorporated into the o verall stormwater management system for the Crossro ad Business Center. The proposed building meets the code requirements a s far as building setbacks, maximum height, floor-area ratio, and impervious surface coverage. Mr. Proulx reviewed the elevations. The applicant intends to match the colors utilized in the Public Works facility. Staff recommended the incorporatio n of a masonry wainscot similar to the Public Works building; addition of two windows on the south elev ation; and possibly including medallions on the nor th elevations. Staff is seeking additional informati on regarding the trash enclosure as to construction and materials. Both the landscaping plan and photometr ic plan will be required. Staff is seeking a favorable recommendation. Steve Rauter and David Shellhamer were both sworn i n by Chairman Sobkoviak. Mr. Rauter explained Wescom is a growing entity; indicated a willingness to connect the sidewalk; they would rather not los e parking unless absolutely necessary; described the concrete precast wall sections; and indicated this facility will be a one story tornado shelter. Mr. Rauter indicated they are willing to add some of th e architectural features; the window type features on the south façade and the medallions have been adde d to the most recent rendering. Mr. Rauter indicated they are considering a joint venture with the Poli ce Dept regarding a trash collection area; regarding t he landscaping, they hope to make this as low maintenance as possible and plan to use some prairi e grasses; and the photometric plan is underway. Chairman Sobkoviak indicated the landscaping and ph otometric plan should be prepared before going to the Village Board. There were no public comments. Commissioner Heinen questioned the distance from th e visitor parking lot to the building. Mr. Rauter said the designer uses every conceivable standard f or safety measures from truck or car traffic. Commissioner Heinen questioned the gates on the sta ff parking lot. Mr. Rauter further described the gates between the Police Dept. and this property fo r access to 143 rd and Presidential Avenue for emergency services. Commissioner Heinen agreed wit h Mr. Proulx regarding the islands in the visitor parking lot; felt this was a perfect site for this type use. Commissioner Seggebruch indicated the handicap park ing shown in the original packet was not positioned quite right; suggested they might want t o line up the handicap parking with the landscape island and the sidewalk; suggested they might want to plan for an additional handicap parking space no w if they propose to expand the parking later. Mr. Rauter indicated they would look at the handicap parking. Commissioner Renzi and Commissioner O’Rourke both q uestioned the location of the trash enclosure. Mr. Rauter said they want to work with Chief Konope k and Mr. Murphy on a central location. Commissioner O’Rourke asked if this was originally platted as part of the original subdivision. Mr. Garrigan indicated it was platted. Commissioner Se ggebruch asked if the plat was set up with the cros s access easements. Mr. Garrigan indicated cross acc ess easements were approved with the plat.
Plan Commission Minutes July 17, 2012 Page 3 of 3 Commissioner Seggebruch further indicated a need fo r Fire Department to have access through the gates. Mr. Rauter indicated the gates have to be tripped b y opti-com signalization (which is the flashing lig ht on the apparatus.) Commissioner O’Rourke asked if any towers were prop osed on this site. Mr. Rauter indicated there will be a small tower that will meet code requirements a nd indicated this tower would not be lighted. Commissioner Seggebruch asked about the materials b eing used for the equipment enclosure, Mr. Rauter indicated there would be a precast wall to match t he building with a galvanized grate on top and a ga pe at the bottom to allow for air exchange. Commissioner Heinen made a motion to recommend appr oval of the site plan review for the proposed Wescom Emergency Communications Center, subject to the following three stipulations: 1. Compliance with the requirements of the Village Engineer. 2. Compliance with the requirements o the Plainfie ld Fire Protection District. 3. Submittal of landscaping and photometric plans for review and approval in accordance with the zoning code requirements. Commissioner Kiefer seconded the motion. Vote by r oll call: Seggebruch, yes; O’Rourke, yes; Renzi, yes; Kiefer, yes; Heinen, yes; Sobkoviak, yes. Mot ioned carried 6-0. Discussion: Chairman Sobkoviak sent kudos to the Village Mainte nance and Street Department for their response to the last wind storm and also to ComEd for their ser vice. Commissioner Heinen asked if it was possible to mak e PDFs of the staff reports and maybe the site plan to make these available to people in the community. Chairman Sobkoviak stated some of the staff repor t may be too large. Mr. Garrigan indicated as soon a s the packet is out it becomes a part of the file a nd public record. Some discussion was held; this is s omething the Village could look into. Adjourned at 8:15 p.m. Respectfully submitted by _________________________ Merrilee Trotz Recording Secretary