HomeMy Public PortalAbout10-13-2005THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, OCTOBER 13, 2005
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, October 13, 2005, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members John Kenny, Dian Lawson and
Mary Jo Flood. Also attending were City Attorney Walt Chidester, Assistant Engineer Greg
Steins, Malcolm Byrd from Byrco Incorporation, Steve Foust, Matt Higgs from Novell
Landscaping and Chad Rinehart from Rinehart's Lawn Care and Landscaping.
The following business was conducted:
CALL TO ORDER
Kenny called the meeting to order and noted for the minutes that all board members and legal
counsel were presented.
APPROVAL OF MINUTES
Kenny made a request to the board to approve the minutes for the October 6, 2005 meeting.
Lawson made a motion to approve with a second by Flood. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Kenny made a request to the board to approve the claims for payment in the amount of
$644,444.08. He explained that one of the largest amounts was for the summer paving that was
done by Milestone Contractors in the amount of $470,000.00. Other large amounts were
monthly payment to RP &L for street lighting in the amount of $57,000.00, quarterly payment to
the Animal Welfare League, and $31,000.00 for a van purchased for Rose View Transit. Flood
made a motion to approve with a second by Lawson. The motion was unanimously passed.
REQUEST
A. Kenny made a request to the board to approve the 2006 Holiday Schedule for the City
of Richmond. He explained that the main difference in the new schedule from this
year was that since there were no elections this year Columbus Day was on this year's
schedule but won't be observed next year. The Christmas Eve Holiday was also taken
back to be replaced by an Election Day. Lawson made a motion to approve with a
second by Flood. The motion was unanimously passed.
Board of Works Minutes
October 13, 2005
Page 2 of 2
B. Kenny made a request to the board to approve a reserved residential handicap parking
space for Vernon Guess at 201 '/z South 10th Street. Flood made a motion to approve
with a second by Lawson. The motion was unanimously passed.
There was another item on the agenda about the closure of Main Street for 9 days for the
Bicentennial Celebration that Kenny decided to table until next week so that someone from the
Bicentennial Committee could be there to answer some questions that the board had about the
request.
BID OPENINGS
A. Kenny brought to the board a bid opening for the Engel Drive Project. There was
only one bid and it was from Milestone Contractors in the amount of $248,906.00
B. Kenny brought to the board a bid opening for the Reid Parkway Landscaping. Those
bids are as follows:
1) Novell Landscaping and Garden Center - $78,402.00 with an
alternate bid of $4,824.00
2) Rinehart's Lawn Care Landscaping - $140,000.00 with an alternate bid
of $13,266.00
3) Byrco Inc. - $148,436.95 that includes the alternate.
C. Kenny added a bid opening to the agenda for Auctioneers for the City Auction. They
are as follows:
1) Walter & Hawkins Auctioneers — Commission Rate of 9%
2) Ron Coffey Auctions — Commission Rate of 3% of gross sales less
advertising and auctioneer fees. 1 '/z % of gross sales less advertising,
clerking and cashiers.
3) Dave Kesslers Auctioneers — They gave no exact percentage, stated no
charge for cashiers and other things. Kenny explained that it was half
commissions and half qualifications.
Kenny explained that the auction is tentatively set for November 19, 2005 but encouraged
the public to watch the newspaper for any changes and actual times.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S John Kenny
John Kenny, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk