HomeMy Public PortalAbout2012-02-27 COW minutesMinutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on February 27, 2012 In the Boardroom Mayor Collins called the meeting to order at 7:05 p.m. Present were: Mayor Collins, Trustee Fay, Trustee Lamb, and Trustee Rippy. Board absent: Tr ustee Peck, Trustee Racich, and Trustee Bonuchi. Others present: Brian Murphy, Administrator; Mi chelle Gibas, Village Clerk; Amy De Boni, Community Relations Director; Allen Persons, Public Works Director; Michael Garrigan, Planning Supervisor; Traci Pleckham, Management Services Director; and John Konopek, Chief of Police. There were approximately 11 persons in the audience. Trustee Fay moved to approve the Minutes of the Special Meeting and Committee of the Whole Workshop held on February 13, 2012. Seconded by Tr ustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS Chief Konopek stated that there has been an arre st made in the string of arsons in the Hazelwood Drive area. The suspect has also been charged with several other burglaries. Chief Konopek will hold a press conference on Tuesday. TRUSTEES COMMENTS Trustee Lamb congratulated the Police Department on the arrest as well as the Semi-annual traffic bulletin. Injuries and acci dents are down. Enforcement efforts are paying off. PUBLIC COMMENTS None. WORKSHOP MEETING #1 ARRANMORE CENTER FOR THE ARTS Shannon Green Robb, founder of Arranmore Center for th e Arts, informed the Board of her vision to establish and maintain an arts campus that wi ll provide a wide array of diverse international performers, artists, and educators the opportunity to think and work collaboratively. The campus will comprise of an educational faci lity, an indoor and outdoor theater, a sculpture garden, and an art gallery. Currently, 25 acres of land have been do nated with an option to purchase 300 additional acres. Trustee Lamb stated that he thought this is an excellent id ea and suggested tapping into Northwestern’s Song Writers Program for ideas or inspiration. Administrator Murphy thanked Shannon Green Robb for coming out. Mr. Murphy stat ed although the location is technically outside of the Village boundaries, it will be a huge region al asset. Trustee Fay thanked Shannon for her efforts. Trustee Rippy stat ed that he too thought this would be a great asset. #2 TRIANGLE SHOPS PROPERTY Mr. Garrigan stated that the appl icant is seeking input from the V illage board on a proposed retail center that would be located on th e vacant site on Route 59, just so uth of the existing Walgreen’s on Main Street. The applicant is proposing to have Oak Street vacated and in corporate the existing War Memorial property into the site plan.
Minutes Committee of the Whole Wo rkshop – February 27, 2012 Page 2 of 2 Mr. Fry, applicant, stated that wh en he approached the Village Boar d previously with the proposal, he was not aware of the substantial co st to relocate the War Memorial. Mr. Fry stated that the cost to remove and replace the war memorial will be between $100,000 to $120,000. Mr. Chris Rice, JSL, reviewed the proposal and the proce ss to remove the war memorial. Mr. Fry stated that he has a plan to develop the si te without closing Oak Stre et and without using the war memorial property. He is not asking for mone y, he is asking for Board direction on which plan to proceed with. If the Village wants to proceed with the plan that incorporates the war memorial property, Mr. Fry suggested a sales tax rebate until the costs are covered. Trustee Fay stated that he would not support a project that closed Oak Street and would like to see the other plan. Trustee Lamb stated that he does not have a problem with closing the street, but would also like to see the other plan. Trustee Rippy stated that the last time the applicant was before the Board he stated that he would not proceed unless he could utilize th e land for the war memorial. Mr. Fry stated that at that time he preferred to have a restaurant with a drive-thru, but the costs are more than expected. Mayor Collins suggested bringing th e other plan to a future meeting where more Board members are present. Mayor Collins stated that he would also like to see a traffic c ount for Oak and Arnold. Mr. Fry stated that he will bring both plan s back to the Board at a future meeting. #3 FISCAL YEAR 2012/2013 BUDGET REVIEW Mrs. Traci Pleckham, Management Services Director , stated that the since October of last year, several Budget Workshops have been held to presen t and discuss the upcoming Fiscal Year budget. The budget is balanced and substantially the same as past presentations with only minor updates to the expenditures along with the inclusi on of the approved revenue options. Mr. Allen Persons reviewed some of the Capita l Improvement Projects that are in the 2012/2013 Fiscal Year Budget including some tr affic signal projects. Mayor Collin s asked the staff to make sure that the Lockport Street/Wallin signal and the Lockport/Van Dyke Signal are properly synced. Mrs. Pleckham stated that the Public Hear ing for the 2012/2013 Budget is scheduled for April 2, 2012. Mayor Collins read the reminders. Trustee Fay moved to adjourn. Seconded by Trust ee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:11 p.m. Michelle Gibas, Village Clerk