HomeMy Public PortalAbout2012-03-12 COW minutesMinutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on March 12, 2012 In the Boardroom Mayor Collins called the meeting to order at 7:00 p.m. Present were: Mayor Collins, Trustee Lamb, Trustee Peck (7:02 p.m.), Trustee Racich, Trust ee Rippy (7:02 p.m.), Trustee Bonuchi, and Trustee Fay. Others present: Brian Mur phy, Administrator; Michelle Gibas, Village Clerk; Allen Persons, Public Works Director; Michael Garrigan, Pla nning Supervisor; Traci Pleckham, Management Services Director; and John Konopek, Chief of Po lice. There was no one in the audience. Trustee Fay moved to approve the Minutes of the Special Meeting and Committee of the Whole Workshop held on February 27, 2012. Seconded by Tr ustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS Mayor Collins commented on the Irish Parade and St. Baldrick’s Fundraiser. There were 60+ units in the parade and approximately $25,000 raised for St. Baldrick’s. TRUSTEES COMMENTS Trustee Fay: • Thanked everyone involved with the Irish Parade and St. Baldrick’s. • Stated that he would like Board support on ha ving the National Day of Prayer on May 3. Trustee Rippy thanked Chief and PEMA for their effo rts with the Parade and also for Trustee Fay for being the parade announcer and commented on Trustee Fay’s kilt. Trustee Peck thanked everyone that attended the parade. PUBLIC COMMENTS None. WORKSHOP MEETING Administrator Murphy asked to revers e the order of the agenda items. #1 OUTDOOR STORAGE DISCUSSION Mr. Garrigan stated that he is requesting Boar d input on the Village’s ou tdoor sales and storage policy. With the exception of speci al seasonal permits, staff has consistently interpreted the Village Code to prohibit outdoor storage or sales of merchandise throughout the Village. Mr. Garrigan provided some pictures of a number of fueling stations along Route 59 that are in violation of our current ordinance. Trustee Bonuchi expressed concern regarding the outdoor sales and stor age resembling a flea market. She is open to permits on a case by case basis. Trustee Peck agreed with a permit process but cautioned a fee requirement. Trustee Racich expr essed concern regarding the relationship of the outdoor sales items to the nature of the primary busine ss. He’s not against sale s, but they need to be seasonal and the sites need to be cleaned up. Trustee Lamb stated that he agr ees with Trustee Racich and that some things, like propane, need to be outs ide, but can be placed adjacent to the building. He supports some outdoor sales and th ought that the business should come before Board for an outdoor sales permit. Trustee Lamb also expressed concern regarding the condition and the placement of the outdoor storage items. Mayor Collins stated that he would like to see Board approval on outdoor
Minutes Committee of the Whole Workshop – March 12, 2012 Page 2 of 2 sales and storage and stated that staff should send warning letters to the businesses that are not in compliance with the Village Ordinance. Trustee Fay suggested pulling language from other municipalities and draft an ordinance to be brought to the Board. Trustee Peck suggested po lling business owners to get the percentage of outdoor storage sales. Get facts prior to implementing an ordinance. Mayor Collins stated that he feels that the Village should require a permit and continue to maintain the procedures that we already have in place. Tr ustee Lamb and Trustee Racich agreed. Trustee Rippy stated that staff should send a cease and desist letter to the businesses violating the current ordinance and for the staff to work with the businesses. Trustee P eck suggested sending letters to businesses that don’t have outdoor sales and storage yet, just to inform them of the process. Mr. Garrigan stated that he will work with the businesses and bring applicants before the Board. #2 2012 VOLUME CAP Mr. Andrew Hamilton, Executive Director for the Will Kankakee Regional Development Authority (WKRDA), gave a presentation re garding Volume Cap. Mr. Ham ilton stated that Home Rule communities receive a direct alloca tion equal to their population times $95. The Village is required to obligate this allocation by May 1 st of each calendar year or it auto matically goes back to the State of Illinois for reallocation to ot her entities in June. "Volume Ca p" is the amount of tax-exempt financing available for certain type s of private companies or develope rs in a calendar year. A project must obtain an award of Volume Cap befo re it can have tax-exempt bonds issued. WKRDA has developed relationships with home ru le communities and other regional development authorities in working together to accommodate the Volume Cap needs of their projects. Some years, there is more projects than Volu me Cap and other years there is mo re Volume Cap than projects. Volume Cap can be carried forward for three years. Mr. Hamilton stated that if the Village has no need for the Volume Cap by September 1 st that the Village allow them to use it to be nefit the residents of WKRDA. In addition, Mr. Hamilton asked the Board to support HB5616. There were no objects to Mr. Hamilton’s request. St aff will place this item on the next Village Board Agenda for formal approval. Mayor Collins read the reminders. Trustee Fay moved to adjourn to Executive Sessi on as permitted under the Open Meetings Act under Section 2 (C) (5) to discuss the pur chase or lease of real estate. Seconded by Trustee Lamb. Vote by roll call Lamb, yes; Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 7:46 p.m. Michelle Gibas, Village Clerk