HomeMy Public PortalAbout2011-01-10 COW minutesMinutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on Monday, January 10, 2011 In the Boardroom Mayor Collins called the meeting to order at 7:00 p.m. Present were: Trustee Fay, Trustee Kachel, Trustee Lamb, Trustee Peck, and Trustee Bonuchi. Tr ustee Racich was absent. Also present: Brian Murphy, Village Administrator; Allen Persons, Pub lic Works Director; Michael Garrigan, Planning Supervisor; and Traci Pleckham, Management Services Director. Trustee Fay moved to approve the Minutes of th e Committee of the Whole Workshop and Executive Session held on December 13, 2010. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS Mayor Collins: • Wished everyone a Happy New Year. • Informed everyone that the traffic signal at Essington and Route 126 is up and functioning. • Congratulated Mark Stofko on his 25 th Anniversary with the Village. • Expressed condolences to the family of Betty Ga ylord. Ms. Gaylord passed away on January 8. Mayor Collins pointed out that Ms. Gaylord’s house was just designated as a Historic Landmark. TRUSTEES COMMENTS Trustee Fay: • Suggested looking into putting meta l detectors in at the Village Hall in light of the Arizona tragedy. • Stated that previously, a resident approached the Board seeking to lease the Village owned property earmarked for the StarLine for soccer fi elds, and suggested contacting the resident to see if the option is still viable. Trustee Peck thanked the Police Department for the way that they handled a recent sensitive case. Trustee Bonuchi: • Expressed condolences to the family of Betty Gaylord. • Congratulated Mark Stofko on his 25 th Anniversary with the Village. PUBLIC COMMENTS None
Committee of the Whole Workshop Minutes January 10, 2011 Page 2 of 4 WORKSHOP MEETING #1 ENTERPRISE FUNDS, WATER & SEWER & UTILITY EXPANSION Mr. Allen Persons, Public Works Director, gave a pr esentation highlighting the Water and Wastewater Divisions of the Public Works De partment. Mr. reviewed the res ponsibilities, expenditures, water demand, non-payment water shut offs, costs for serv ices, and current rates. Mr. Persons reviewed some of the department challenges including the co st of complying with the three EPA regulations (radium, ammonia-nitrogen, and phosphorus); long-te rm infrastructure mon itoring and replacement programs that need to be developed, and the total water and sewer fund is operating at a loss. Mr. Persons pointed out that water loss is at a record low rate of 2%. Trustee Lamb stated that he is proud of the pe rformance of both divisi ons and sees tremendous improvements of lower costs of services provided to the residents. Admini strator Murphy pointed out that there is over a 10% efficiency gain and that shows the commitment of staff in providing services. Mrs. Traci Pleckham, Management Services Director , then reviewed the reve nues and expenditures for the water and sewer departments and the expansion. Administrator Murphy pointed out that we are on track with last year’s projections with spread ing Chicago water rate increase over 3 years. Mayor Collins thanked staff for the presentation. #2 BIRKETT PROPERTY Mr. Michael Garrigan, Planning Supervisor, stated that the applicant is seeking input on a concept plan that will incorporate a total of 222 residential units, consisting of 108 single-family and 114 townhomes, on approximately 102 acres. The subject site is located on 119 th Street, east of Route 59, and west of Plainfield Naperville Road. The pro posed gross density is 2.36 units. The Comprehensive Plan identifies a density of less than 1.0 unit per acre. The appli cant is also seeking input on the proposed lot sizes and whether there is support for private streets. Mr . Garrigan pointed out that the applicant has not incorporated many of the design elements of the PUD and Residential Design Guidelines. Mr. Richard Guerard, representing the developer Me lrose Holding, Inc., revi ewed the Concept Plan. Trustee Fay stated that while he applauds the ap plicants attempt at sustainable design and working with the Forest Preserve and the Pa rk District, he really does not see a sustainable design. He likes the open space and the boulevard idea. Trustee Fay expresse d concern regarding the density in this parcel as well as the next item on the Agenda, the Brummel Property. Trustee Bonuchi stated that she does not like the layout of the townhomes and felt that the single-family was interesting. Trustee Bonuchi expres sed concern that the Board should review the Comprehensive Plan and Guidelines before agreeing to any changes. She wants and overall idea for the area and does not want to see it piecemealed. Trustee Bonuchi also expressed concern regarding the 6,000 square foot lots.
Committee of the Whole Workshop Minutes January 10, 2011 Page 3 of 4 Trustee Kachel liked the single-family elevations , but expressed concern regarding not seeing the entire product. Trustee Kachel al so stated that he did not like th e townhomes. He wanted to see something more unique. Trustee Peck stated that he like the street layout of the single-fam ily, but did not like the townhomes. Trustee Peck expressed concer n regarding private streets. #3 BRUMMEL PROPERTY Mr. Garrigan stated that the appl icant is seeking input on a concept plan that will incorporate 195 residential units, consisting of 103 single family a nd 93 townhomes, on approximately 55 acres. The subject property is located on 127 th Street, east of Route 59, and we st of the DuPage River and Naperville Road. Mr. Garrigan stat ed that this project does not conf orm to the Comprehensive Plan or PUD and Residenital Guidelines. Mr . Garrigan also pointed out that a number of adjoining property owners expressed concern regard ing lot sizes and density. Mr. Richard Guerard, representing the developer Me lrose Holding, Inc., revi ewed the Concept Plan. Trustee Fay stated that townhomes are more app ealing than what was presented for the Birkett Proeprty. He asked the applicant to consider dr y detention or non-tiled st ormwater run-off and to remove some of the lots for key lo ts and vistas. Trustee Fay suggest ed the use of ma terials that are pervious. Trustee Fay expressed concern regardi ng changing the Comprehensive Plan and PUD and Residential Guidelines. Trustee Kachel stated that the to wnhomes are nicer, but expressed c oncern regarding parking as well as the tightness. Mr. Guerard stated that they would have to incorporate guest parking. Trustee Lamb stated that is premature to do plan ning right now and suggested waiting before making changes and pointed out that there is a parcel in between these two propertie s and would like to see a plan for all 3. He expressed concer n regarding the private roads, density, lack of amenities, and the ability of the current infrastructure to handle the density in this area. Trustee Bonuchi stated that the plan seemed too crowded and extremely tight . She expressed concern with the 6,000 square foot lots. Although she likes the elevation of th e townhomes, she feels that there are still too many. Trustee Peck stated that the density is too high. He suggested decreasing the number of lots and increasing the size of the lots by 2,0 00 square feet. Trustee Peck e xpressed concern regarding parking and private roads. He suggested that if there are private roads that th e residents need to be made aware that they are responsible for the maintenance of the roads. Trustee Peck also suggested contacting the parcel in between to see what their plans are. Mayor Collins stated that he does not like the sma ller lots. He stated that the developer should incorporate the Village’s plans into the development ra ther than asking the Village to change the plans.
Committee of the Whole Workshop Minutes January 10, 2011 Page 4 of 4 Mayor Collins read the reminders. Trustee Fay moved to adjourn. Seconded by Trust ee Kachel. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:55 p.m. Michelle Gibas, Village Clerk