HomeMy Public PortalAbout2011-10-10 COW minutesMinutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on October 10, 2011 In the Boardroom Mayor Collins called the meeting to order at 7:00 p.m. Present were: Mayor Collins, Trustee Fay, Trustee Lamb, Trustee Peck, Trus tee Racich, Trustee Rippy, and Trus tee Bonuchi. Also present: Brian Murphy, Administrator; Michelle Gibas, Villa ge Clerk; Allen Persons, Public Works Director; Michael Garrigan, Planning Supervisor; Traci Plec kham, Management Services Director; and John Konopek, Interim Chief of Police. Trustee Fay moved to approve the Minutes of the Special Meeting and Committee of the Whole Workshop held on September 26, 2011. Seconded by Tr ustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS Mayor Collins commented on the Homecoming Parade . He noted that the parade was very well attended and thanked the Street and Police Departments for their efforts. TRUSTEES COMMENTS Trustee Bonuchi: • Commented on the Homecoming Parade and thanked everyone involved. • Stated that the Village hosted another Chines e Delegation and they visited Plainfield South High School. The Delegation gave her a cell phone case. Trustee Lamb apologized for not physically attending last week’s meeting and stated his reason for voting no on the Trustee salary increa se was because he feels that the Tr ustees should be paid a salary and not per meeting. Trustee Peck stated that he voted no to the Trustee salary increase be cause of staff cut backs, no staff raises, and additional staff contributions to health care. Trustee Racich: • Stated that he voted yes for the Trustee sala ry increase because quali ty comes with minor reimbursement. • Stated that this past weekend a motorcyclist was killed on R oute 59 and cautioned drivers to slow down and don’t be dist racted while driving. Trustee Fay offered condolences to the family of Richard Sebby. PUBLIC COMMENTS No Comments.
Meeting Minutes Committee of the Whole Workshop – October 10, 2011 Page 2 of 4 WORKSHOP MEETING #1 SPRINGBANK Mr. Garrigan stated that staff has worked with the applicant to address the Board’s concerns regarding an amended annexation agreement. Mr. Garrigan reviewed the proposed changes including: Extending the agreement to August 5, 2029; timing of fees payabl e to the Village; Bonds in lieu of Letters of Credit; Roadway completion; and use of Village condemnation powers if necessary. Mr. Garrigan pointed ou t that the applicant has not propos ed any changes to the land plan for Springbank. Trustee Lamb questioned the time extension. Mr. Mays , Attorney for the Appli cant, stated that they are requesting a 5 year extension of the agreement. Mr. Garrigan pointed out th at it is consistent with State Statutes. Trustee Lamb questioned having Units 1 & 2 paved th is year. Mr. Mays stated that it is the applicant’s intent to do it this year, howe ver, the agreement states weather permitting. Trustee Fay stated that he is not comfortable with Bonds in lieu of Letters of Credit. Trustee Fay inquired about the timing of the development. Mr. Mays pointed out that there is no schedule attached to the current agreement. Trustee Fay asked if the amendment to the annexation agreement is not approved, what happens? Mr. Garrigan stated that nothing will happen, the existing annexation agreement stays the same. Trustee Lamb pointed out that currently, the development is owned by the bank and the bank can not develop the property. Trustee Peck asked if a schedule can be incorporat ed. Administrator Murphy stated that staff will look into it. Mr. Mays stated that putting in a schedule is a detrim ent because no one knows when the market will come back. Trustee Racich expressed concern regarding condem nation and the extension of Van Dyke. He is adamantly against the extension of Van Dyke Roa d. Mr. Persons pointed out that the extension would need to be realigned through Park District Property and the Village can not condemn park district property. Mr. Mays stated that Advanti does not necessarily care about the roa d, the road is in the current agreement, and Advanti does not wa nt to be in default because of the road. Trustee Peck inquired as to what the difference is between pattern books and design guidelines. Mr. Garrigan pointed out that design guide lines are generally more stringent because they dictate material that has to be used. Trustee Rippy questioned whether or not the product would be significantly di fferent that what is there now. Mr. Mays stated that it would not be. They are require d to follow the design guidelines. Trustee Rippy also questioned whet her or not the developer would n eed to come back to the Board prior to extending Van Dyke Road. Administrator Murphy stated that since the design needs to change, the developer will need to come back to the Board.
Meeting Minutes Committee of the Whole Workshop – October 10, 2011 Page 3 of 4 Trustee Bonuchi expressed concern that the plan ha s changed significantly sinc e the original proposal to amend the annexation agreement. Trustee Peck inquired as to the status of Ocean Atlantic. Mr. Mays stated th at they are still engaged but not part of the process. Thei r status is up in the air. Trus tee Fay asked who would develop the property. Mr. Mays stated that as of right now, it is Ocean Atlantic. There was some general concern regarding the cheapeni ng of homes. Mr. Mays st ated that it is not in Advanti’s interest to build a shoddy product. Mayor Collins pointed out that ther e are very few groups that can a fford to purchase the subdivision and that Advanti is not proposing to change th e design of the homes. Without a purchaser, the subdivision will not move forward as the banks can not develop. Mayor Collins asked for a poll of the Board to see if the Board would like to bring this item for a vote at the next meeting. Trustee Fay stated that he has some reservations and does not support Bonds. He also is concerned about the developer flipping the project. Trustee La mb stated that he woul d like to see a vote next week. Trustee Peck stated that he is a no vote. Trustee Racich stated that he would like to see it on the next agenda for a vote. Trustee Rippy stated brin g it for a formal vote. Trustee Bonuchi stated to bring it for a vote. #2 TRIANGLE PREMIUM SHOPPES Mr. Garrigan stated that the appl icant is seeking Board input on a pr oposed retail center that would be located on a vacant site on Route 59, just south of the existing Walgreen’s. The applicant is proposing to have Oak Street vacated and incorporat e the existing War Memorial into his existing site plan and is working with the American Legion to m ove the Memorial to Settlers’ Park. Mr. Garrigan pointed out that this is a concept plan. The a pplicant will still need to work out a site plan. Trustee Lamb stated that he likes Oak Street the wa y it is and is not anxious to vacate, but he sees no choice. He likes moving the War Memorial to Settl ers’ Park. He thinks the design is good for that location and will make Walgreens better. Trustee Fay stated that he di d not support vacating Oak Street. Trustee Bonuchi stated that she w ould like the opinion of the Central Area Plan Committee since they are reviewing the area as a whole, ra ther than just one piece. Trust ee Bonuchi also suggested a traffic study. Trustee Peck also stated he would like the opinion of the Central Area Plan Committee. Mayor Collins asked if the applicant would proceed without the cl osing of Oak Street.
Meeting Minutes Committee of the Whole Workshop – October 10, 2011 Page 4 of 4 Mr. Lee Fry, applicant, stated th at without the vacation and without the end cap, he will walk away from the project. Mr. Fry stated that he would be happy to meet with the Central Area Plan Committee. Mr. John Argoudelis addressed the Board regardi ng the war memorial an d the vacation of the property. The property is owned by the Park District and would need to be vacated to the Village. Trustee Peck inquired as to where the funding woul d come from to move the war memorial. Brian Murphy clarified that there will be no funding from the Village of Plainfield. It was the consensus of the Board to get an opinion from the Central Area Plan Committee. #3 2012-2013 BUDGET John Konopek, Interim Police Chief, gave a pres entation on the 2012-2013 Budget for the Police Department. Chief Konopek stated that reflecting the continua tion of the current organization without any substantive changes th ere is a 2.8% increase in costs. Chief Konopek also discussed organizational objectives in improving the Police De partment if allocated additional budget funding. Administrator Murphy stated that the budget presentations will be presented in a series of meetings. Mayor Collins thanked the staff for th e presentation and read the reminders. Trustee Fay moved to adjourn. Seconded by Trust ee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:47 p.m. Michelle Gibas, Village Clerk