HomeMy Public PortalAbout2011-10-24 COW minutesMinutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on October 24, 2011 In the Boardroom Mayor Collins called the meeting to order at 7:05 p.m. Present were: Mayor Collins, Trustee Lamb, Trustee Peck, Trustee Racich, Trustee Rippy, Trust ee Bonuchi, and Trustee Fay. Others present: Brian Murphy, Administrator; Michelle Gibas, Villa ge Clerk; Allen Persons, Public Works Director; Michael Garrigan, Planning Superv isor; Dean Marquez, Building S upervisor; and Traci Pleckham, Management Services Director. Trustee Fay moved to approve the Minutes of the Committee of the Whole Workshop held on October 10, 2011. Seconded by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS No Comments. TRUSTEES COMMENTS Trustee Peck welcomed new downtown businesses. Trustee Racich encouraged everyone to attend the Village of Screamfield Haunted House and thanked everyone for their hard work. PUBLIC COMMENTS No Comments. WORKSHOP MEETING #1 PUBLIC WORKS & CAPITAL BUDGET Mr. Allen Persons, Public Works Director, review ed the draft budget for the Street Division and Capital Improvement Fund. Mr. Pers ons pointed out that the Emeral d Ash Borer will continue to have an impact on many of the Village’s parkwa y trees. The Street Division Budget has been developed with two options for consideration. Mr. Persons reviewed th e different options. Mr. Persons reviewed potential cost s for treatment, removal, and re placement. Mr. Persons pointed out that the Village Board will need a deta iled policy to handle address the situation. There was some general discussi on regarding the Emerald Ash Bore r. Trustee Bonuchi expressed concern regarding the treatment option because it’s not guaranteed to work and there is no guarantee how many years the treatment will have to take place. She felt that replacing the trees should be based on Village Policy. Trustee Fay suggested replacing trees only if funding is avai lable and asked the staff to continue to monitor the situation as diligently as they have been. Trustee Peck stated that if there will be subcontractors do ing the work, he would like to s ee the municipal price extended to residents. He also requested a detailed cost analysis regarding any equipment purchase including total cost of ownership, insurance, maintenance, etc. Trustee Rippy point ed out that treatment
Meeting Minutes Committee of the Whole Workshop – October 24, 2011 Page 2 of 2 options are not 100% effective and s uggested putting in a policy that restricts new developments from putting in ash trees. Administrator Murphy stated that there may be an issue in getting municipal pricing for residents because of location of trees and different circ umstances. Administrator Murphy also expressed concern that the Village may wind up in the middle of homeowner and contract or disputes. Trustee Lamb stated that he would sti ll like to see the option explored. Trustee Racich stated that treatment is an option and the Board should look into it. Mr. Persons pointed out that because funds are budge ted, that does not mean that they have to be spent. Mr. Persons then reviewed the Capital Improvement Budget and reviewed several recent project as well as future projects including IDOT’s Route 30 reconstruction plan, Renwick Road Corridor; MFT Program, 143 rd Street Extension Route 59 to Route 126, traffic control devices, and Lockport Street Pedestrian Bridge. Mayor Collins thanked staff for the presentation. Trustee Fay moved to adjourn. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:15 p.m. Michelle Gibas, Village Clerk