HomeMy Public PortalAbout2011-11-14 COW minutesMinutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on November 14, 2011 In the Boardroom Mayor Collins called the meeting to order at 7:00 p.m. Present were: Mayor Collins, Trustee Peck (7:02 P.M.), Trustee Racich, Tr ustee Rippy, Trustee Bonuchi, Trus tee Fay, and Trustee Lamb. Others present: Brian Murphy, Administrator; Michel le Gibas, Village Clerk; Allen Persons, Public Works Director; Michael Garrigan, Planning Supervisor; Dean Marque z, Building Supervisor; Traci Pleckham, Management Services Director; a nd John Konopek, Chief of Police. There were approximately 35 persons in the audience. Trustee Fay moved to approve the Minutes of the Special Meeting and Committee of the Whole Workshop held on October, 24, 2011. Seconded by Tr ustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS No Comments. TRUSTEES COMMENTS Trustee Fay: • Stated that he nationwide test of the Emergency Alert System did not go so well and asked Chief Konopek what systems that the Village ha s in place. Chief Konopek stated that the Village utilizes Cable, Will County and Ke ndall County Reverse 911 systems, Facebook, and Twitter. Administrator Murphy pointed out that residents can go to Will County 911 and register cell phones if you do not have a land line. • Suggested soliciting feedback regarding gami ng. Mayor Collins suggested waiting until the details of the legi slation come out. Trustee Peck stated that he attended the Village Board Meeting electronically and could not hear what was being said at the podium and could not hear staff either and that is why he abstained from a vote. PUBLIC COMMENTS None. WORKSHOP MEETING #1 THREE RIVERS CHURCH Mr. Garrigan stated that the applicant is reque sting a variance from the Village’s compensatory storage requirement in order to allow them to pro ceed with obtaining a Cer tificate of Occupancy for their church located at the south east corner of Route 59 and Rolf Ro ad. Mr. Garrigan pointed out that the Village’s engineers, Baxter and Woodman, were unable to attend this evening’s meeting, but he spoke with Mr. Steve Larson who stated that he is not in a position to make a favorable recommendation.
Minutes Committee of the Whole Workshop – November 14, 2011 Page 2 of 4 Dr. Clem Walchshauser, Senior Past or of the Three Rivers Church, st ated that to comply with the Village’s compensatory storage requirement, the church must remove approximate 5,800 cubic yards of dirt from the site. The estimated cost of trucki ng this material away and to reseed and restore the area is approximately $100,000. Mr. Dave Weber, Engi neer, stated that the reconstruction of Rolf Road helped with the drainage in that area. Mr. Weber stated that the church is requ esting a 1.25 to 1 storage with detention or to be allowed direct discharge into the DuPage with the elimination of detention on site. Mr. Weber stated that if th e church followed Will County’s ordinance regarding compensatory storage, this would be allowed. The Village’s ordinance is much stricter. The difference between the 1.5 to 1 ratio and the 1.25 to 1 ratio is one-thi rd inch spread out over the entire 35 acres. Pastor Clem and Mr. Weber offered to do a DuPage River study to help the Board make the decision. Trustee Fay stated that flooding is a sensitive issue in the Village and he could not support a variance. He hears terms like 50-100 year flood and he has liv ed through several of those floods. Trustee Fay also expressed disappointment that a representative from Baxter a nd Woodman was not present at the meeting. Trustee Rippy stated that he would withhol d judgment until after a study was completed. Trustee Lamb stated that when the church was ap proved, Pastor Clem stated that the church would comply with the ordinance and the Village even a llowed a temporary certificate of occupancy. He is not sure that a study would make a difference since people don’t believe them. He is curious about the direct drainage into the river, but doubts that will make a difference either. He understands the church’s position, but can not support the variance request. Trustee Peck expressed concern rega rding the impact of the drainage on the neighbors. He suggested putting the money from the study to wards the cost of compliance. He can not support a variance. Trustee Racich stated that he t oo can not support a variance. He e xpressed concern regarding setting a precedence as well as the perception of harm to others that may be affected by flooding. Trustee Bonuchi stated that she ca n not support a variance. She feels that the Village needs to follow the recommendation of Baxter and Woodman. Mayor Collins stated that from the comments from the Board this evening, the applicant does not have the support for a variance. #2 MIDWEST BREWERS FEST Mr. Rex Slagel, President; Mr. Rahul Wahi, Vice-President/Secretary; and Mr. Kevin Herbst, Treasurer, of the Midwest Brewers Fest, gave a presentation regarding th e financials of the 2011 Midwest Brewers Fest. Mr. Slagel reviewed the pos itives and the negatives of the fest. A new Board of Directors has been put in place and would like permission to hold the event again in 2012. Mr. Slagel presented a preliminary budget for the 2012 fest.
Minutes Committee of the Whole Workshop – November 14, 2011 Page 3 of 4 Trustee Rippy stated that he would not agree to a nything that reduces liability insurance. Trustee Fay stated that issues with insurance a nd permits and getting the information to staff needs to be corrected. Trustee Racich stated that he would like to see a summary of the 2011 fest from the Village staff. Trustee Lamb stated that he woul d like to know if the residents considered this fest an asset and would also like to see a report from staff showi ng cooperation from Midwest Brewers Fest. Trustee Bonuchi expressed concern with people using public pr operty for personal profit. She also stated that she wanted to the food vendors opened to Plainfield business, not just the tw o businesses from last year. She felt that the Village Bo ard should be given continuous re ports on the status of the fest planning. Trustee Peck asked if the Village Board would be privy to detailed accounting information rather than just a summary for both the 2011 and 2012 fests. Mayor Collins stated that he is cautiously optimis tic and suggested that th e Midwest Brewers Fest continue with planning a 2012 fest. #3 2012-2013 BUDGET PRESENTATION Mr. Michael Garrigan, Planning Supervisor, pres ented the 2012-2013 draft budget for the Planning Department. Mr. Garrigan reviewed economic deve lopment, long term planning, letters of credit, Historic Preservation, future re sidential products, visioning, and special projects including the DuPage River Sweep, Conservation Plainfield, Environmental Expo, Plainfield Fest, RiverDays, Green Village Lectures, and the Rain Barrel program. Mr. Garrigan stated that the budget is status quo. Mr. Dean Marquez, Building Supervisor, presen ted the 2012-2013 for the Building Department. Mr. Marquez highlighted current projects, new proj ects, completed projects, property maintenance projects, services, inspections, and residential, commercial, and mis cellaneous permits. Trustee Fay asked Mr. Marquez to look into additional building codes for multi-family units. Trustee Peck added that Franklin Park has some codes that may be helpful for Plainfield. Mrs. Traci Pleckham, Management Services Director, presented th e 2012-2013 Legislative & Administrative/Finance Budget. Mrs. Pleckha m and Mr. Murphy also reviewed some revenue options for the Board’s consideration. Trustee Peck stated that before raising new reve nues, there should be a full inventory of Village assets to see what is expendable. Trustee Fay stated that only e ssential items should be budgeted. Trustee Racich stated that the Village needs to provide services 7 days a week, 24 hours a day. Increasing revenues may need to be an option. Trus tee Bonuchi agreed. She stated that the Village staff works very hard to mitigate costs and that you have to play the hand you’re dealt. Trustee Lamb pointed out that staff continues to spend less th an the budget and encouraged staff to keep the dedication. Administrator Murphy stated that the Staff will bring the Water and Sewer Fund, continuation of revenues, and the tax levy to the next Committee of the Whole Workshop.
Minutes Committee of the Whole Workshop – November 14, 2011 Page 4 of 4 Mayor Collins read the reminders. Trustee Fay moved to adjourn. Seconded by Trust ee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:02 p.m. Michelle Gibas, Village Clerk