HomeMy Public PortalAbout01/19/2016 City Council Minutes"
M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F J A N U A R Y 1 9 , 2 0 1 6
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n J a n u a r y 1 9 , 2 0 1 6 a t
7 : 0 0 p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
T o m K e l l o g g , C i t y P l a n n e r D u s t y F i n k e , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , a n d C h i e f
o f P o l i c e E d B e l l a n d .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 0 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 0 p . m . )
A . A p p r o v a l o f t h e J a n u a r y 5 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t w o , l i n e 3 8 , i t s h o u l d s t a t e , " . . . o n t o o n t o h i s v e s t . " O n p a g e t h r e e ,
l i n e 1 6 , i t s h o u l d s t a t e , " . . . c x p o s o e x p o s e . . . " O n p a g e t h r e e , l i n e 2 0 , i t s h o u l d s t a t e ,
" . . . t o d e t e c t f r a u d . " O n p a g e t h r e e , l i n e 4 9 , i t s h o u l d s t a t e , " . . . v a c a t e a p o r t i o n o f r i g h t -
o f - w a y o n P a l m S t r e e t , t o i n c l u d e t h a t w h i c h w o u l d b e i n c l u d e d i n s q u a r e f o o t a g e o f i n
t h e l o t s w h e n t h e y w e r e a r e p l a t t e d . " O n p a g e t h r e e , l i n e 4 8 , i t s h o u l d s t a t e , " . . . c h i m e
o v e r l a y S h o r e l a n d O v e r l a y . . . " O n p a g e t h r e e , i t s h o u l d s t a t e , " J . J o h n s o n C o m m i s s i o n e r
J o h n s o n . . . " O n p a g e f o u r , l i n e t w o , i t s h o u l d s t a t e , " . . . b e c a u s e t h e r i g h t - o f - w a y t o b e
v a c a t e d . . . " O n p a g e f o u r , l i n e f i v e , i t s h o u l d s t a t e , " . . . n o r t h o f t h e v a c a t e d a r e a . . . " O n
p a g e f o u r , l i n e s e v e n , i t s h o u l d s t a t e , " . . . a d d e d t o t h e l o t s . . . " O n p a g e f o u r , l i n e f i v e , i t
s h o u l d s t a t e , " . . . i m p r o v e m e n t : n e e d s o r u s e s . . . " O n p a g e f i v e , l i n e t e n , i t s h o u l d s t a t e ,
" . . . r e q u e s t e d f o r v a c a t i o n v a c a t e d . . . " O n p a g e f i v e , l i n e 2 9 , i t s h o u l d s t a t e ,
" . . . m e t i c u l o u s a d j a c e n t . . . " O n p a g e s i x , l i n e 1 5 , i t s h o u l d s t a t e , " . . . n o t a f o r m a l
p r i m a r y . . . " O n p a g e s e v e n , l i n e e i g h t , i t s h o u l d s t a t e , " . . . d e v e l o p m e n t . t h a t w o u l d s a t i s f y
t h e p a r k i n g i n h e r o p i n i o n . " O n p a g e s e v e n , l i n e 4 2 " . . . M a t e d t h a t a s k e d w h e t h e r . . . " O n
p a g e n i n e , l i n e s e v e n , i t s h o u l d s t a t e , " . . . c o v e n a n t s f o r t h e d e v e l o p m e n t . " O n p a g e t e n ,
l i n e 1 0 , i t s h o u l d s t a t e , " . . . b o t h c i t i e s P l y m o u t h a n d M e d i n a . . . "
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e J a n u a r y 5 , 2 0 1 6 r e g u l a r
C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 0 6 p . m . )
A . A p p r o v e A m e n d m e n t t o C o m m u n i c a t i o n s S i t e L e a s e A g r e e m e n t ( G r o u n d )
w i t h S B A T o w e r a t 3 5 7 4 P i n t o D r i v e i n M e d i n a , M N
B . R e s o l u t i o n N o . 2 0 1 6 - 0 2 A c c e p t i n g R e s i g n a t i o n o f R o b i n R e i d f r o m t h e P a r k
C o m m i s s i o n
C . R e s o l u t i o n N o . 2 0 1 6 - 0 3 D e l e g a t i n g t o C i t y C l e r k A u t h o r i t y t o A c k n o w l e d g e
o r D e n y E x e m p t e d L a w f u l G a m b l i n g A p p l i c a t i o n s
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
J a n u a r y 1 9 , 2 0 1 6
D. Resolution No. 2016-04 Granting Preliminary and Final Plat Approval for
Bradford Creek Addition
E. Resolution No. 2016-05 Vacating a Portion of the Palm Street Right -of -Way
Adjacent to Proposed Plat of Bradford Creek Addition
F. Approve Development Agreement By and Between the City of Medina and
Susan M. Prodahl, Carl W. Henderson and Paul B. Henderson Regarding
Bradford Creek Addition
G. Ordinance No. 594 Amending the Official Zoning Map to Rezone Property at
45 Highway 55
H. Resolution No. 2016-06 Authorizing Publication of the Ordinance Amending
the Official Zoning Map to Rezone Property at 45 Highway 55 by Title and
Summary
I. Call for Special Meeting on March 24, 2016 at 8:00 a.m. to Conduct a
Business Forum and Business Tours
J. Approve Owners Representative Agreement with Advocates for Owners
Consultants dba AFO Consultants
K. Approve Contract for Architectural Services with 292 Design Group
Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:08 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the Park Commission will be meeting the following night to discuss
the Stonegate Farms trail alignment and will also hold a brainstorming and goal setting
session.
C. Planning Commission
Planning Commissioner Albers reported that the Planning Commission met the previous
week to request for a Conditional Use Permit and Site Plan for Hamel Brewing at 22
Hamel Road, noting that the Commission recommended approval based on the
conditions suggested by staff. He advised that the Commission also welcomed two
newly appointed members, Robin Reid and Chris Barry, who replaced Commissioners
Nolan and Williams. He stated that the Commission appointed Victoria Reid as
Chairperson and Janet White as Vice Chairperson. He stated that the Commission
reviewed information from the Comprehensive Plan Steering Committee, specifically the
vision statement and goals, noting that the direction was for the Commissioners to log
into the "my sidewalk" portion of the City website with specific comments.
Pederson referenced the Hamel Brewing request and asked if there was discussion
regarding parking, specifically whether shared parking could be obtained from the
neighboring VFW.
Albers stated that parking was discussed at length, noting that there was a concern with
the number of spaces included in the application and the number desired for peek use in
the summer. He stated that there was discussion with the applicant to determine if a
shared parking agreement could be obtained. He explained that ultimately the
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Medina City Council Meeting Minutes 2
January 19, 2016
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C o m m i s s i o n b e l i e v e d t h a t t h e p a r k i n g w o u l d b e a d e q u a t e i n t h e U p t o w n H a m e l a r e a
b e c a u s e o f t h e p e a k h o u r s o f o p e r a t i o n .
V I I . P R E S E N T A T I O N S
A . S t a t e R e p r e s e n t a t i v e J e r r y H e r t a u s ( 7 : 1 3 p . m . )
S t a t e R e p r e s e n t a t i v e J e r r y H e r t a u s r e p o r t e d t h a t t h e s e s s i o n w i l l s t a r t o n M a r c h 8 t h a n d
s t a t e d t h a t t h e s h o r t e r s e s s i o n w i l l b e a c h a l l e n g e , n o t i n g t h e c o n s t r u c t i o n t h a t i s
o c c u r r i n g i n S t . P a u l a t t h e C a p i t o l . H e s t a t e d t h a t t h e r e w a s s o m e b u s i n e s s i t e m s a t t h e
e n d o f t h e l a s t s e s s i o n , s u c h a s t h e T a x B i l l a n d T r a n s p o r t a t i o n B i l l w e r e u n r e s o l v e d a n d
w i l l b e p i c k e d u p a g a i n d u r i n g t h i s n e x t s e s s i o n . H e s t a t e d t h a t h e s e r v e s o n t h e K 1 2
E d u c a t i o n C o m m i t t e e a n d p r o v i d e d a n u p d a t e o n t h e a c t i v i t y t h a t o c c u r r e d o n t h e
E d u c a t i o n B i l l d u r i n g t h e l a s t s e s s i o n a n d d u r i n g t h e s p e c i a l s e s s i o n t h a t t o o k p l a c e . H e
p r o v i d e d a b r i e f s u m m a r y o f a c t i v i t y i n t h e b u d g e t a n d r e s e r v e s n o t i n g t h a t t h e b i a n n u a l
f i s c a l y e a r w i l l e n d t h i s J u n e . H e s t a t e d t h a t a H i g h w a y 1 2 W o r k i n g C o a l i t i o n h a s b e e n
e s t a b l i s h e d b e c a u s e o f t h e s e v e r e c r a s h e s t h a t o c c u r i n t h e m o s t r u r a l s e g m e n t o f t h e
h i g h w a y , n o t i n g t h a t i s t h e m o s t d a n g e r o u s s t r e t c h o f h i g h w a y i n t h e S t a t e a t t h i s t i m e .
H e s t a t e d t h a t t h e s e s s i o n w i l l b e t e n w e e k s l o n g a n d t h e b i l l s w i l l s t a r t o n M a r c h 8 t h
A n d e r s o n t h a n k e d S t a t e R e p r e s e n t a t i v e H e r t a u s f o r h i s c o n t i n u e d r e p r e s e n t a t i o n .
S t a t e R e p r e s e n t a t i v e H e r t a u s r e f e r e n c e d a n e - m a i l h e r e c e i v e d f r o m J o h n s o n i n r e g a r d
t o a l e t t e r f r o m f o r m e r M a y o r W e i r c o n c e r n i n g S t a t e S t a t u t e 2 7 3 . 1 1 7 . H e s t a t e d t h a t
t h e r e i s n o f i n a n c i a l i n c e n t i v e t o p l a c e l a n d i n t o a c o n s e r v a t i o n e a s e m e n t . H e e x p l a i n e d
t h a t M i n n e s o t a h a s t h e m o s t c o m p l i c a t e d a n d c o n v o l u t e d p r o p e r t y t a x s y s t e m a n d
a d v i s e d t h a t t h e y a r e w o r k i n g t o s i m p l i f y t h e p r o c e s s a n d r e d u c e t h e n u m b e r o f
c l a s s i f i c a t i o n s o f p r o p e r t y . H e s t a t e d t h a t i f a n u m b e r o f r e s i d e n t s w e r e t o p l a c e l a n d
i n t o c o n s e r v a t i o n e a s e m e n t s t o a v o i d p a y i n g t a x e s o n t h e l a n d t h a t w o u l d s h i f t t h e
b u r d e n o f t a x e s t o t h e r e m a i n i n g r e s i d e n t s . H e w a s o p t i m i s t i c t h a t s o m e r e f o r m s c o u l d
b e m a d e t o t h e p r o p e r t y t a x l e v y s y s t e m .
M i t c h e l l s t a t e d t h a t h e w a s o n t h e C o u n c i l y e a r s a g o w h e n 3 9 4 w a s o r i g i n a l l y d e s i g n e d
t o g o f u r t h e r t h r o u g h t h e c o m m u n i t i e s i n t h i s a r e a . H e s t a t e d t h a t w a s n o t d o n e a n d
p e r h a p s t h a t i s a r e a s o n f o r t h e i n c r e a s e d s a f e t y i s s u e s o n H i g h w a y 1 2 . H e s t a t e d t h a t
h e l i k e s t h e i d e a o f c o n t i n u i n g b o n d i n g , e v e n i n a s u r p l u s , i n o r d e r t o s p r e a d t h a t a c r o s s
f u t u r e y e a r s a s w e l l . H e s t a t e d t h a t i n r e f e r e n c e t o t h e s u r p l u s h e w o u l d l i k e t o s e e t h a t
s p e n t o n c a p i t a l i m p r o v e m e n t p r o j e c t s , s u c h a s t h e H i g h w a y 1 2 i m p r o v e m e n t s , n o t i n g
t h a t e v e r y c i t y h a s a w i s h l i s t o f t h i n g s t h e y w o u l d l i k e d o n e . H e h o p e d t h a t f u n d s c o u l d
b e s p r e a d a p p r o p r i a t e l y a n d f a i r l y .
S t a t e R e p r e s e n t a t i v e H e r t a u s s t a t e d t h a t t h e t o t a l a m o u n t o f b o n d i n g h a s b e e n c l o s e t o
$ 1 , 0 0 0 , 0 0 0 , 0 0 0 e a c h b i e n n i u m a n d p r o v i d e d a d d i t i o n a l i n f o r m a t i o n . H e s t a t e d t h a t t h e r e
i s a b o n d i n g l i m i t , w h i c h i s f i x e d a t a b o u t $ 8 , 0 0 0 , 0 0 0 , 0 0 0 a n d a d v i s e d t h a t t h e S t a t e i s a t
a b o u t $ 6 , 5 0 0 , 0 0 0 , 0 0 0 o f t h a t l i m i t . H e b e l i e v e d t h a t t h e T r a n s p o r t a t i o n B i l l w o u l d b e a
c o m b i n a t i o n o f b o n d i n g a n d d e d i c a t e d f u n d i n g .
M i t c h e l l r e f e r e n c e d t h e i s s u e o f c o n s e r v a t i o n e a s e m e n t s a n d s t a t e d t h a t t h e r e a r e w a y s
t o r e d u c e t a x e s o n r e a l e s t a t e t h r o u g h a g r i c u l t u r a l p r e s e r v e a n d g r e e n a c r e s . H e
e x p l a i n e d t h a t i n s o m e c a s e s o f c o n s e r v a t i o n e a s e m e n t s , t h e i s s u e i s n o t p r o p e r t y t a x
b u t t h e i n c o m e t a x d e d u c t i o n f o r m a k i n g a c h a r i t a b l e g i f t . H e s t a t e d t h a t h e u n d e r s t a n d s
b o t h s i d e s o f t h e a r g u m e n t a n d n o t e d t h a t i t i s a c o m p l i c a t e d i s s u e .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
J a n u a r y 1 9 , 2 0 1 6
State Representative Hertaus stated that he owns a large tract of land in Greenfield, and
while he would like the discounted valuation, he understands that the value will remain in
his property for the time when he is no longer the steward. He stated that developers
understand that greenspace adds to value to the property and to the value of the homes
they build.
VIII. NEW BUSINESS
A. Michael Vickerman — Right -of -Way Vacation — Portions of Ash Street
Adjacent to 2982 Lakeshore Avenue — Public Hearing (7:34 p.m.)
Johnson stated that Vickerman is requesting a right-of-way vacation for a portion of Ash
Street adjacent to a home he is purchasing at 2983 Lakeshore Avenue.
Finke presented the request from Vickerman noting that the applicant would like to build
a garage addition and advised that a 30-foot setback from the right-of-way would be
required. He stated that this development was platted in the 1920's with wetlands in the
right-of-way, which is why the road has not been improved. He provided an aerial
photograph of the area, highlighting the subject property area. He stated that there are
no improvements to the proposed right-of-way, noting that a number of the lots in that
neighborhood actually front on to Pine Street. He advised that there is no existing street
in the right-of-way area but noted that there is a stormwater improvement in the right-of-
way. He stated that staff believes that there is potential future use of the right-of-way for
utilities and trails but street use is very unlikely and therefore does not oppose the
vacation if replacement easements are granted. He noted that the applicant is willing to
extend the easements desired. He stated that perhaps additional right-of-way could be
obtained along Lakeshore Avenue and Pine Street as that would provide more flexibility
for future improvements on those roadways. He stated that staff could not find any
formal record for the lots being combined. He stated that typically the City requests that
the lots be combined and the applicant does not oppose that action, and noted that the
resolution has been amended to include that action as well.
Mitchell referenced the land survey and the request for additional right-of-way on
Lakeshore and Pine, asking for additional information.
Finke provided additional information on the existing right-of-way for those roadways and
stated that staff would recommend an additional five feet of right-of-way for each
roadway in order to provide more flexibility for future road improvements. He referenced
similar situations in which the City has vacated right-of-way on one front of the property
and taken additional right-of-way on the other front of the property, which abuts a more
used roadway.
Cousineau asked staff to identify the areas where additional right-of-way would be
requested.
Finke highlighted the area and noted that any additional roadway in that area would be
helpful for future road projects.
Scherer agreed that the additional right-of-way on those roadways would be helpful for
future roadway projects.
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Medina City Council Meeting Minutes 4
January 19, 2016
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T h e c o n s e n s u s o f t h e C o u n c i l w a s t o r e q u e s t t h e a d d i t i o n a l r i g h t - o f - w a y o n L a k e s h o r e
A v e n u e a n d P i n e S t r e e t .
F i n k e s u g g e s t e d a m e n d i n g a c o n d i t i o n o f t h e r e s o l u t i o n t o s t a t e " . . . a n d a d d i t i o n a l r i g h t -
o f - w a y f o r t h e s t r e e t s o f L a k e s h o r e a n d P i n e a s r e c o m m e n d e d b y t h e C i t y E n g i n e e r . "
M i t c h e l l o p e n e d t h e p u b l i c h e a r i n g a t 7 : 4 4 p . m .
N o c o m m e n t s m a d e .
M i t c h e l l c l o s e d t h e p u b l i c h e a r i n g a t 7 : 4 5 p . m .
M i t c h e l l a s k e d i f t h e C o u n c i l d e s i r e s t o v a c a t e t h e p o r t i o n o f A s h S t r e e t r e q u e s t e d .
1 . R e s o l u t i o n N o . 2 0 1 6 - 0 7 V a c a t i n g a P o r t i o n o f t h e A s h S t r e e t R i g h t - o f -
W a v A d j a c e n t t o 2 9 8 2 L a k e s h o r e A v e n u e
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o A d o p t R e s o l u t i o n N o . 2 0 1 6 - 0 7 A p p r o v i n g a
L o t C o m b i n a t i o n o f 2 9 8 2 L a k e s h o r e A v e n u e a n d A p p r o v i n g t h e V a c a t i o n o f a P o r t i o n o f
t h e a d j a c e n t A s h S t r e e t R i g h t - o f - W a y , f u r t h e r s t a t i n g t h a t t h e v a c a t i o n w o u l d b e
c o n d i t i o n e d u p o n o b t a i n i n g a n a d d i t i o n a l f i v e f e e t o f r i g h t - o f - w a y a l o n g L a k e s h o r e
A v e n u e a n d P i n e S t r e e t a s r e c o m m e n d e d b y t h e C i t y E n g i n e e r . M o t i o n p a s s e d
u n a n i m o u s l y .
B . U p d a t e o n C o m p r e h e n s i v e P l a n U p d a t e P r o c e s s ( 7 : 4 7 p . m . )
F i n k e s t a t e d t h a t t h e r e w a s a d i s c u s s i o n r e g a r d i n g t h e v i s i o n s t a t e m e n t a n d g o a l s b y t h e
P l a n n i n g C o m m i s s i o n a t t h e i r l a s t m e e t i n g , s p e c i f i c a l l y r e g a r d i n g t h e l a n g u a g e u s e d . H e
s t a t e d t h a t a t t h i s p o i n t i n t h e p r o c e s s t h e p o i n t i s n o t t o m i s s a n y t h i n g g o a l r e l a t e d o r
t h a t i s d e s i r e d , n o t i n g t h a t t h e l a n g u a g e c a n b e t w e a k e d a n d a m e n d e d a l o n g t h e
p r o c e s s . H e s t a t e d t h a t t h e i n f o r m a t i o n i s p o s t e d o n t h e " m y s i d e w a l k " p o r t i o n o f t h e
C i t y w e b s i t e a s w e l l a n d c o m m e n t s c a n b e s u b m i t t e d v i a t h a t f o r m a t .
M a r t i n s t a t e d t h a t t h r o u g h t h i s p r o c e s s t h e C o m m i t t e e h a s b e e n w o r k i n g i n a v a c u u m
t h a t w a s c r e a t e d i n o r d e r t o n o t " r e c r e a t e t h e w h e e l " a n d s t a t e d t h a t t h e d e c i s i o n h a s
b e e n m a d e i n s t e a d t o r e f o c u s o n t h e e x i s t i n g C o m p r e h e n s i v e P l a n , a s t h a t w i l l b e l e s s
t i m e c o n s u m i n g a n d m o r e t h o u g h t f u l d i s c u s s i o n c a n o c c u r .
A n d e r s o n a g r e e d t h a t t h e e x i s t i n g P l a n w a s w e l l w r i t t e n a n d s h o u l d b e u s e d a s a s t a r t i n g
p o i n t .
M i t c h e l l n o t e d t h a t t h e C i t y i s o n l y f i v e y e a r s i n t o t h e t e n - y e a r P l a n ; t h e r e f o r e , t h e
c o n c e p t s a r e n o t o u t o f d a t e .
M a r t i n s t a t e d t h a t a l o t o f a t t e n t i o n h a s b e e n s p e n t o n t h e o n e c o m m u n i t y c o n c e p t , a s
t h e r e i s a c o n t i n u e d f r u s t r a t i o n b e t w e e n t h e d i v i d e b e t w e e n n o r t h a n d s o u t h a s t h e C i t y
i s b i s e c t e d b y H i g h w a y 5 5 , i s s p l i t b e t w e e n m u l t i p l e s c h o o l d i s t r i c t s , a n d i s m o r e
d e v e l o p e d i n s o m e a r e a s t h a n o t h e r s .
M i t c h e l l r e f e r e n c e d t h e d i a g r a m , w h i c h s h o w s t h e C i t y a n d n e i g h b o r i n g c o m m u n i t i e s
n o t i n g t h e p h y s i c a l l y s m a l l s i z e o f n e i g h b o r i n g c o m m u n i t i e s .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
J a n u a r y 1 9 , 2 0 1 6
Cousineau stated that she likes the direction of the Committee to now use the existing
Plan as a starting point for future discussions as that Plan is well written.
Martin asked for input on not just the Plan and vision but tools for implementation to
keep rural what the City has north of Highway 55, not sacrificing that land for
development.
Finke stated that the forecasts from the Metropolitan Council have decreased and
therefore some of the numbers can be reduced as well.
The Council further discussed some future development, infrastructure needs, and
whether the MUSA line would need to be moved.
C. Wellhouse No. 3 Addition Project (8:09 p.m.)
Johnson stated that this item is in reference to the Well No. 8 project, noting that the
original cost projection was lower due to an adjustment in the project scope and
therefore staff is attempting to determine if the existing infrastructure could be upgraded,
noting that Well No. 3 could provide additional needed capacity.
Scherer stated that staff is seeking approval of the Well House No. 3 plan approval and
bid. He stated that the original plan was approved on May 6, 2014 and reviewed the
process since that time which included drilling a test and production well. He stated, that
with these plans, the well would provide 2/3rds more capacity then the original well and
would serve the City's needs. He stated that in the estimate there are a few things that
have already been installed into the project and staff will review the list. He stated that
staff is asking for general approval for the plans and specifications, noting that staff will
work out the minor details before putting the project out for bid.
Anderson asked for additional information on the future expenditures and total project
cost.
Scherer provided clarification on funds that have already been spent for the project,
future expenditures and the total project cost.
1. Resolution No. 2016-08 Approving Plans and Specifications and
Ordering Advertisement of Bids for Public Improvements
Associated with the Medina Wellhouse No. 3 Addition
Moved by Martin, seconded by Pederson, to Adopt Resolution No. 2016-08 Approving
Plans and Specifications and Ordering Advertisement for Bids for Public Improvement
Associated with the Medina Wellhouse No. 3 Addition. Motion passed unanimously.
IX. CITY ADMINISTRATOR REPORT (8:18 p.m.)
Johnson had nothing further to report.
X. MAYOR & CITY COUNCIL REPORTS (8:18 p.m.)
Martin stated that she appreciates the department updates. She provided an update on
the mayors' meeting she attended the previous week, noting that there was a roundtable
discussion to talk about innovation, development, and issues facing communities. She
stated that most of the cities were attempting to keep rural character in their
communities as they develop. They also discussed development of downtown areas.
•
Medina City Council Meeting Minutes 6
January 19, 2016
"
S h e s t a t e d t h a t o f a l l t h e c o m m u n i t i e s r e p r e s e n t e d s h e h a d t h e i m p r e s s i o n M e d i n a i s
o n e o f t h e b e s t a d m i n i s t r a t i v e l y r u n c o m m u n i t i e s .
S c h e r e r s t a t e d t h a t h e w o u l d n e e d c l a r i f i c a t i o n r e g a r d i n g t h e f e e s c h e d u l e f o r t h e c l e a n -
u p d a y e v e n t i n A p r i l . H e a s k e d f o r d i r e c t i o n o n w h e t h e r t h e t r e e s w o u l d c o n t i n u e t o b e
s u b s i d i z e d , n o t i n g t h a t t h e t r e e s a r e v e r y p o p u l a r a n d s t a f f i s g o i n g t o l o o k f o r a n o t h e r
s u p p l i e r . H e b e l i e v e d t h e s u b s i d y a m o u n t w o u l d b e $ 2 , 5 0 0 , w h i c h a l l o w s t h e C i t y t o s e l l
t h e t r e e s a t h a l f p r i c e .
M a r t i n s t a t e d t h a t s h e w o u l d s u p p o r t a d d i t i o n a l f u n d s f r o m t h e t r e e f u n d a s t h i s i s a
c o m m u n i t y e v e n t a n d t h e t r e e s p r o v i d e b e n e f i t t o t h e c o m m u n i t y .
S c h e r e r s t a t e d t h a t t h e r e s i d e n t s s h o u l d h a v e s o m e b u y i n b e c a u s e i t e n s u r e s t h a t t h e y
w i l l t a k e b e t t e r c a r e o f t h e t r e e s .
X l . A P P R O V A L T O P A Y T H E B I L L S ( 8 : 2 3 p . m . )
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e b i l l s , E F T 0 0 3 4 8 1 E -
0 0 3 5 0 8 E f o r $ 7 9 , 0 9 8 . 0 7 , o r d e r c h e c k n u m b e r s 4 3 8 3 6 - 4 3 9 1 4 f o r $ 2 9 4 , 8 1 2 . 8 7 , a n d
p a y r o l l E F T 5 0 6 9 0 2 - 5 0 6 9 3 2 f o r $ 4 9 , 1 7 2 . 9 9 . M o t i o n p a s s e d u n a n i m o u s l y .
X I I . A D J O U R N
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a d j o u r n t h e m e e t i n g a t 8 : 2 4 p . m .
M o t i o n p a s s e d u n a n i m o u s l y .
B o b M i t c h e l l , M a y o r
A t t e s t :
f i
J o d i M . G a l l u p , C i t y C l e r k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
J a n u a r y 1 9 , 2 0 1 6
"
T h i s P a g e I n t e n t i o n a l l y L e f t B l a n k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 8
J a n u a r y 1 9 , 2 0 1 6
"
O R D E R C H E C K S J a n u a r y 6 , 2 0 1 6 - J a n u a r y 1 9 , 2 0 1 6
4 3 8 3 6 B A R N H A R T , B R U C E / J A C Q U E $ 1 5 0 . 0 0
4 3 8 3 7 B U F F , H O W A R D $ 9 3 . 4 5
4 3 8 3 8 C E N T E R P O I N T E N E R G Y $ 1 , 0 5 1 . 0 9
4 3 8 3 9 D A H L , G A R F I E L D J R $ 1 5 0 . 0 0
4 3 8 4 0 D I A L L O , F A N T A $ 5 7 6 . 0 0
4 3 8 4 1 D U S E K , M I A $ 5 7 6 . 0 0
4 3 8 4 2 M A R I L Y N O R R O N A L D F O R T I N $ 1 5 0 . 0 0
4 3 8 4 3 G R E A T S T A R T M O N T E S S O R I S C H O O L $ 2 5 0 . 0 0
4 3 8 4 4 K H O S A , S U M E E R $ 1 5 0 . 0 0
4 3 8 4 5 K O C H S K O R N E R , L L C $ 2 5 0 . 0 0
4 3 8 4 6 K O E H L E R , S I G N E $ 1 5 0 . 0 0
4 3 8 4 7 L A H O , K A T H Y $ 1 5 0 . 0 0
4 3 8 4 8 M A R C O I N C $ 2 9 . 2 1
4 3 8 4 9 M C C O N N , T H O M A S $ 2 5 0 . 0 0
4 3 8 5 0 S A M ' S C L U B $ 7 7 . 6 4
4 3 8 5 1 S E R I G R A P H I C S $ 5 0 0 . 0 0
4 3 8 5 2 T O L L B R O S , I N C $ 1 0 , 0 0 0 . 0 0
4 3 8 5 3 V I E A U , C E C $ 2 . 7 4
4 3 8 5 4 W I Y N I N G E R , G R A C E $ 2 5 0 . 0 0
4 3 8 5 5 M E D I N A M O B I L , I N C $ 2 6 2 . 1 5
4 3 8 5 6 N A L L A M O T H U , J A Y A R A M $ 5 0 0 . 0 0
4 3 8 5 7 A S P E N M I L L S I N C $ 1 , 5 5 7 . 0 5
4 3 8 5 8 B E R G A N K D V , L T D $ 1 , 4 0 0 . 0 0
4 3 8 5 9 B I F F S I N C $ 2 4 7 . 3 0
4 3 8 6 0 B L A C K H I L L S A M M U N I T I O N I N C $ 2 , 8 5 8 . 5 0
4 3 8 6 1 C E N T E R P O I N T E N E R G Y $ 2 , 2 1 5 . 5 6
4 3 8 6 2 D I T T E R I N C $ 1 4 0 . 7 2
4 3 8 6 3 D O B O S $ 4 4 4 . 3 0
4 3 8 6 4 D S H U N Z S E R V I C E S I N C $ 1 9 0 . 4 0
4 3 8 6 5 E C M P U B L I S H E R S I N C $ 4 7 . 4 9
4 3 8 6 6 E G A N $ 4 2 0 . 0 0
4 3 8 6 7 F L A G S H I P R E C R E A T I O N L L C $ 1 1 , 4 6 1 . 6 0
4 3 8 6 8 G O P H E R S T A T E O N E C A L L $ 1 8 4 . 3 5
4 3 8 6 9 G R A I N G E R $ 4 3 . 8 4
4 3 8 7 0 H A K A N S O N A N D E R S O N A S S O C I A T E S I $ 5 0 0 . 0 0
4 3 8 7 1 H A M E L L U M B E R I N C $ 1 3 6 . 7 4
4 3 8 7 2 H E N N C O U N T Y I N F O T E C H $ 9 0 2 . 4 7
4 3 8 7 3 H E N N C T Y R E S I D E N T / R E A L E S T A T E $ 4 0 . 5 0
4 3 8 7 4 C I T Y O F I N D E P E N D E N C E $ 4 4 , 7 4 3 . 7 5
4 3 8 7 5 C I T Y O F M A P L E P L A I N $ 4 4 7 . 4 3
4 3 8 7 6 M A T H E S O N T R I - G A S I N C $ 7 5 . 8 3
4 3 8 7 7 M E T R O P O L I T A N C O U N C I L $ 3 1 , 9 8 1 . 9 5
4 3 8 7 8 M N D E P T O F L A B O R / I N D U S T R Y $ 6 , 5 8 8 . 4 1
4 3 8 7 9 N E L S O N E L E C T R I C M O T O R R E P A I R $ 2 0 0 . 0 0
4 3 8 8 0 N O R T H W E S T A S S O C C O N S U L T A N T S $ 2 , 4 9 4 . 9 6
4 3 8 8 1 C I T Y O F O R O N O $ 5 7 4 . 0 5
4 3 8 8 2 R D O T R U S T # 8 0 - 5 8 0 0 $ 6 6 , 1 7 5 . 0 0
4 3 8 8 3 S A M S C L U B $ 1 6 5 . 6 2
4 3 8 8 4 S T R E I C H E R ' S $ 3 0 4 . 9 0
4 3 8 8 5 T A L L E N & B A E R T S C H I $ 3 , 2 4 5 . 7 2
4 3 8 8 6 V E S S C O , I N C . $ 1 , 0 1 6 . 9 2
4 3 8 8 7 W A T E R C O N S E R V A T I O N $ 2 7 8 . 1 8
4 3 8 8 8 L E X I S N E X I S R I S K D A T A M G M T I N C $ 4 8 . 5 0
4 3 8 8 9 A D A M ' S P E S T C O N T R O L I N C $ 1 0 4 . 9 4
4 3 8 9 0 A H M A N N - M A R T I N $ 2 , 1 0 0 . 0 0
4 3 8 9 1 A S P E N M I L L S I N C $ 4 9 . 9 0
4 3 8 9 2 B L U E C R O S S B L U E S H I E L D O F M N $ 3 3 , 8 5 0 . 0 0
4 3 8 9 3 B O Y E R F O R D T R U C K S I N C $ 3 4 . 9 6
4 3 8 9 4 B U D G E T P R I N T I N G $ 4 0 . 0 0
4 3 8 9 5 B U R D A S T O W I N G $ 2 0 0 . 0 0
4 3 8 9 6 C E N T U R Y L I N K $ 1 9 4 . 0 2
4 3 8 9 7 D P C I N D U S T R I E S I N C $ 1 , 2 3 4 . 9 6
4 3 8 9 8 E C M P U B L I S H E R S I N C $ 1 0 0 . 2 8
4 3 8 9 9 E H L E R S & A S S O C I N C . $ 2 8 0 . 0 0
4 3 9 0 0 H A C H C O M P A N Y $ 7 6 1 . 5 1
4 3 9 0 1 H O T S Y E Q U I P M E N T O F M N I N C $ 4 0 4 . 5 2
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 9
J a n u a r y 1 9 , 2 0 1 6
43902 LAW ENFORCEMENT LABOR $392.00
43903 LAW ENFORCEMENT TECH $8,216.34
43904 CITY OF LORETTO $25,644.84
43905 M/A ASSOCIATES $89.95
43906 METROPOLITAN COUNCIL $22,637.15
43907 METRO ELEVATOR INC $175.00
43908 MN SAFETY COUNCIL INC $495.00
43909 NAPA OF CORCORAN INC $60.32
43910 QUALITY RESOURCE GROUP INC $549.17
43911 SENSIBLE LAND USE COALITION $250.00
43912 STREICHER'S $54.98
43913 TEGRETE CORP $179.41
43914 WESTSIDE WHOLESALE TIRE $13.30
Total Checks $294,812.87
Electronic Payments January 6, 2016 — January 19, 2016
003481E PR FED/FICA $41.83
003482E PR STATE OF MINNESOTA $9.67
003483E FARMERS STATE BANK OF HAMEL $8.00
003484E SELECT ACCOUNT $560.59
003485E PITNEY BOWES $1,000.00
003486E CIPHER LABORATORIES INC. $4,753.00
003487E FRONTIER $55.69
003488E PAYMENT SERVICE NETWORK INC $321.90
003489E PITNEY BOWES $1,000.00
003490E PREMIUM WATERS INC $69.75
003491E SELECT ACCOUNT $14,804.63
003492E VERIZON WIRELESS $1,196.97
003493E FARMERS STATE BANK OF HAMEL $12.00
003494E PITNEY BOWES $123.00
003495E MEDIACOM OF MN LLC $277.98
003496E PITNEY BOWES $123.00
003497E PIVOTAL PAYMENTS INC $259.73
003498E PIVOTAL PAYMENTS INC $254.89
003499E FARMERS STATE BANK OF HAMEL $20.00
003500E PR PERA $14,457.00
003501E PR FED/FICA $15,930.49
003502E PR MN Deferred Comp $2,260.00
003503E PR STATE OF MINNESOTA $3,261.80
003504E SELECT ACCOUNT $16,429.92
003505E CITY OF MEDINA $19.00
003506E PREMIUM WATERS INC $21.09
003507E ELAN FINANCIAL SERVICE $1,794.34
003508E CULLIGAN-METRO $31.80
Total Electronic Checks $79,098.07
PAYROLL DIRECT DEPOSIT January 13, 2016
506902 ALTENDORF, JENNIFER L. $1,293.98
506903 ANDERSON, JOHN G. $230.87
506904 BARNHART, ERIN A $1,964.72
506905 BELLAND, EDGAR J. $2,537.06
506906 BOECKER, KEVIN D $2,813.18
506907 CONVERSE, KEITH A. $2,033.41
506908 COUSINEAU, LORIE K. $230.87
506909 DINGMANN, IVAN W. $1,988.59
506910 DOMINO, CHARMANE $1,750.74
506911 ENDE, JOSEPH $1,384.59
506912 FINKE, DUSTIN D $2,109.89
506913 GALLUP, JODI M. $1,636.33
506914 GLEASON, JOHN M $1,778.51
506915 GREGORY, THOMAS $2,049.48
Medina City Council Meeting Minutes 10
January 19, 2016
506916 HALL, DAVID M $1,995.56
506917 JESSEN, JEREMIAH S. $2,652.51
506918 JOHNSON, SCOTT T $2,274.74
506919 KLAERS, ANNE M. $2,106.90
506920 LANE, LINDA $1,409.80
506921 LEUER, GREGORY J $1,851.20
506922 MARTIN, KATHLEEN M $230.87
506923 MCGILL, CHRISTOPHER R. $1,422.01
506924 MCKINLEY, JOSHUA D $1,327.67
506925 MITCHELL, ROBERT G $327.04
506926 NELSON, JASON $2,203.88
506927 PEDERSON, JEFF $221.92
506928 PETERSON, DEBRA A. $1,586.92
506929 REINKING, DEREK M $1,697.15
506930 SCHERER, STEVEN T $2,312.06
506931 VIEAU, CECILIA M $1,182.80
506932 WENANDE, BRANDON S. $567.74
Total Payroll Direct Deposit $49,172.99
Medina City Council Meeting Minutes 11
January 19, 2016
"
T h i s P a g e I n t e n t i o n a l l y L e f t B l a n k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 2
J a n u a r y 1 9 , 2 0 1 6