HomeMy Public PortalAbout01/19/2016 Special City Council Minutes"
"
M E D I N A C I T Y C O U N C I L S P E C I A L M E E T I N G M I N U T E S
O F J A N U A R Y 1 9 , 2 0 1 6
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n s p e c i a l s e s s i o n o n J a n u a r y 1 9 , 2 0 1 6 a t
4 : 0 0 p . m . a t t h e M e d i n a C i t y H a l l , 2 0 5 2 C o u n t y R o a d 2 4 , M e d i n a , M N .
I . C a l l t o O r d e r
M e m b e r s p r e s e n t : P e d e r s o n , C o u s i n e a u , M i t c h e l l , A n d e r s o n
M e m b e r s a b s e n t : M a r t i n
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y P l a n n e r D u s t y F i n k e ,
P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , P u b l i c S a f e t y D i r e c t o r E d B e l l a n d , a n d F i n a n c e
D i r e c t o r E r i n B a r n h a r t
I I . I n t r o d u c t i o n a n d O v e r v i e w o f G o a l S e t t i n g S e s s i o n
M i t c h e l l a n d J o h n s o n p r o v i d e d a b r i e f o v e r v i e w o f t h e m e e t i n g p u r p o s e a n d f a c i l i t a t i o n .
I I I . O v e r v i e w o f 2 0 1 5 W o r k P l a n
J o h n s o n p r o v i d e d a n o v e r v i e w d o c u m e n t o f t h e 2 0 1 5 W o r k P l a n w h i c h i l l u s t r a t e d t h e
a c c o m p l i s h m e n t o f g o a l s b y a l l d e p a r t m e n t s . H e p r o v i d e d i n f o r m a t i o n o n t h e p a s t y e a r
w o r k p l a n a n d i n d i c a t e d t h a t 4 0 g o a l s h a v e b e e n c o m p l e t e d a n d t h a t 1 0 o f t h e 2 0 1 5 g o a l s
a r e o n - g o i n g t a s k s o r w e r e n o t c o m p l e t e d i n 2 0 1 5 . T h e o n - g o i n g g o a l s f r o m 2 0 1 5 w i l l b e
i n c o r p o r a t e d i n t o t h e 2 0 1 6 G o a l s .
I V . A d m i n i s t r a t i o n D e p a r t m e n t
J o h n s o n p r o v i d e d b a c k g r o u n d o n t h e d e p a r t m e n t ' s f u n c t i o n s a n d l i s t o f g o a l s f o r 2 0 1 6 .
F o l l o w i n g d i s c u s s i o n , t h e C o u n c i l d i r e c t e d S t a f f t o o r d e r t a b l e t s f o r M a y o r M i t c h e l l a n d
C o u n c i l M e m b e r C o u s i n e a u . T h e y w i l l u s e t h e t a b l e t s f o r e l e c t r o n i c p a c k e t s f o r s i x
m o n t h s a n d w i l l b r i n g t h e i r f e e d b a c k t o t h e C i t y C o u n c i l t o d e t e r m i n e i f e l e c t r o n i c
p a c k e t s w i l l b e i m p l e m e n t e d f o r t h e e n t i r e C i t y C o u n c i l .
V . P l a n n i n g D e p a r t m e n t
F i n k e p r o v i d e d b a c k g r o u n d o n t h e d e p a r t m e n t ' s f u n c t i o n s a n d l i s t o f g o a l s f o r 2 0 1 6 .
F o l l o w i n g d i s c u s s i o n , C i t y P l a n n e r D u s t y F i n k e i n f o r m e d C o u n c i l t h a t S i o u x D r i v e w i l l
b e a d d e d t o t h e M S A R o a d A n a l y s i s f o r 2 0 1 6 .
V I . P u b l i c W o r k s D e p a r t m e n t
S c h e r e r p r o v i d e d b a c k g r o u n d o n t h e d e p a r t m e n t ' s f u n c t i o n s a n d l i s t o f g o a l s f o r 2 0 1 6 .
F o l l o w i n g d i s c u s s i o n , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r i n f o r m e d C o u n c i l t h a t a
p o r t i o n o f C o t t o n w o o d T r a i l w i l l b e b u i l t t o a 9 t o n s t a n d a r d a n d h e w i l l r e s e a r c h t h e
W i l l o w D r i v e W a t e r T o w e r r e h a b p r o j e c t f o r 2 0 1 6 .
V I I . F i n a n c e
M e d i n a C i t y C o u n c i l S p e c i a l M e e t i n g M i n u t e s 1
J a n u a r y 1 9 , 2 0 1 6
Barnhart provided background on the department's functions and list of goals for 2016.
Following discussion, Finance Director Erin Barnhart discussed equipment bonds,
Council review of Finance procedures, and insurance.
VIII. Police Department
Belland provided background on the department's functions and list of goals for 2016.
Following discussion, the Council requested Staff add discussion on developing critical
incident plans with our businesses at the Business Forum and bring the proposed
changes to the Hamel FD agreement to the Feb. 16th Work Session.
IX. Other Discussion Topics
Johnson also updated Council on the search for grant opportunities. Department Heads
have done an excellent job of finding grant opportunities and will continue to pursue
grants.
Adjournment
Mitchell closed the meeting at 6:30 p.m.
Bob Mitchell, Mayor
Attest:
Q/P4 6Cti
Jodi Mt Gallup, City Clerk
•
Medina City Council Special Meeting Minutes 2
January 19, 2016