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Home My Public Portal AboutPRR 14-1126Your original request. dated July 4. 2014 is reproduced is the mace below. From: Chris O'Hare [mailta chrisoharegulfstream@gmaii.com] y ) Sent: Friday, July 04, 2014 131 PFA To: Bill Thrasher Subject: Records related to upcoming meeting - record request Dear Custodian of Records, I have reviewed the records available online at Gulf- Sueam.org related to the upcoming Commission meeting scheduled for July 11, 2014_ It has come to my attention that a discrepancy exists between my recollection of the July 1 proceedings and the draft of the minutes for that meeting. Since these minutes are to scheduled to be approved during agenda item IV-B. of the July 11 meeting, I thought it prudent to bring this to your attention in advance of that meeting. Specifically, there is no mention in the draft of the minutes of any vote or approval of the ordinance which is the subject of agenda item IV. I believe I remember that this ordinance was approved by unanimous vote of the Commission. 1 would like to verify my recollection and therefore request you provide me with a copy of the hand written notes created by his. Kelly Avery and anyone else writing notes at this meeting. The terms of this public record request are copied below for your reference. Thank you for your assistance- Sincerely- Chris O'Hare PUBLIC RECORDS REQUEST - I wish to obtain the following records in order to speak publicly and informatively on upcoming agenda items at the next public meeting of the Town Commission an Jury 11, 2014. 1 make this record request pursuant to Article 1. Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by 6119.07(ll(f) of the Florida Statutes. If some records which are responsive to this request are readily available, please produce these records as soon as they are available. Please do not withhold any records from me while searching or producing any other records. Please take note of §119.07(cl Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency wherhersuch a rerord exists and, if so, the location at which the record can he accessed.' I am, therefore, requesting that you notify every individual in possession of retards that may be responsive to this public records request to preserve all such records II2 B on an immediate basis. If the public records being sought are maintained by your agency in an electronic fomnat please produce the records in the original electronicformat in which they were created or received. See 6123.01121(f) Florida Statutes. If you anticipate the production of these public records to exceed S1A0 please notify me in advance of their production with a written estimate of the total cost Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. Please notify me immediately prior to any action by you that would require reimbursement from me in excess of SL00. All responses to this public records request should be made in writing to the following email address: chrisohareeulfctream 0 gmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail July 7, 2014 Chris O'Hare [mail to: chrisoharegulfstream@gmail.com] Re: Records related to upcoming meeting - record request I would like to verify my recollection and therefore request you provide me with a copy of the hand written notes created by Ms. Kelly Avery and anyone else writing notes at this meeting. Dear Chris O'Hare [mail to: chrisoharegulfstream@gmail.com], The Town of Gulf Stream has received your public records request dated July 4, 2014. If your request was received in writing, then the first page of that request is attached to this cover letter. If your request was verbal, then the description of your public records request is set forth in the space below. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail July 9, 2014 Jim Broom [mail to: broom.j2092@gmail.com] Re: pen ... 0250 permit record request The first page of the four most recent permit application for the property identified as PCN20434609040040250. Dear Jim Broom [mail to: broomj2092@gmail.com], This letter is in response to the public records you have requested in your email dated July 3, 2014, that we acknowledged on July 8, 2014. This correspondence is reproduced below. Be advised that no such records for PCN20434609040040250 exist. Unless we hear back from you, we consider this matter closed. Sincerely, Town Clerk Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail July 10, 2014 Chris O'Hare [mail to: chrisoharegulfstream@gmail.com] Re: Records related to upcoming meeting - record request I would like to verify my recollection and therefore request you provide me with a copy of the hand written notes created by Ms. Kelly Avery and anyone else writing notes at this meeting. Dear Chris O'Hare [mail to: chrisoharegulfstream@gmail.com], This letter is attached to an email that provides you with the full responsive production of public records requested in your email dated July 4, 2014. This correspondence is reproduced below for your convenience. Please see the attached document that is responsive to your request. Please be advised that some materials prepared as personal notes, which constitute mere precursors of governmental records, may not constitute public records. See, AGO 91-26; AGO 2010-55. All records being produced are provided in the spirit of full disclosure; the Town reserves all legal rights and arguments. Unless we hear back from you, we consider this matter closed. Sincerely, Town Clerk Custodian of the Records MAYOR: VICE MAYOR: COMMISSIONER: Scott W. Morgan Robert W. Ganger Joan K. Orthwein Thomas M. Stanley Donna S. White June 25, 2014 SPECIAL MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, AT THE UNANIMOUS CALL OF THE COMMISSION, ON TUESDAY, JULY 1,2014 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. (i II. Pledge of Allegiance. III. Roll Call. IV. ORDINANCE NO. 14/2; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY FLORIDA, PROVIDING AN AMENDMENT TO CHAPTER 66, ZONING; ARTICLE I, IN GENERAL; TO INCLUDE A NEW SECTION, SECTION 66-11, PROVIDING FOR REASONABLE ACCOMMODATION PROCEDURES PURSUANT TO THE FAIR HOUSING AMENDMENTS ACT AND TITLE II OF THE AMERICANS WITH DISABILITIES ACT; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (2"d reading and re -adoption) V. Adjournment. S ci CV SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105