HomeMy Public PortalAboutPRR 14-113411,24
Your otiamal remsest dated July 3. 2014 is reproduced in the space below^
From: Jim Broom [mailto:broom.j2092 @gmail.cam]
Sent: Monday, July 07, 2014 930 PM
To: Bill Thrasher
Subjem Fwd: minutes draft r,13-14,7-1-14 record request
Second attempt to request these records. Please see below for original public record request.
— Forwarded message —
From: Jim Broom <broomJ20920email.com>
Date: Thu, Jul 3, 2014 at 6:44 PM
Subject: minutes draft 6- 13-14, 7 -1 -14 record request
To: bthrasherPeulf stream.ore
Good Mooting!
Dear Custodian of Records for the Town of Gulf Stream,
This is a public record request made pursuant to Article 1, Section 24 of the Florida Constitution and
Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the
following records:
Handwritten draft of the minutes of the Public Meeting held on June 13, 2014 and July 1, 2014 at Town
Hall.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection
or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and
sure in writing and with particularity the basis for your rornJuswm as required by §119.07(1)(() of the
Florida Statutes.
Please take note of §119.07(c) Florida Statues and your affirmative obligation to (1) promptly
acknowledge receipt of this public records request and (2) make a good faith effort which 'includes
making reasonable efforts to determine from other officers or employees within the agency whether
such a record exists and, if so, the location at which the record can be accessed." I am, therefore,
requesting that you notify every individual in possession of records that may be responsive to this public
records request to preserve all such records on an immediate basis.
If any records are readily available, please produce those records first without wading for all responsive
records to be available. Produce the less readily available records as soon as they are available.
17 q,
If the public records being sought are maintained by your agency in an electronic format please produce
the records in the original electronic fomlat in which they were created or received. See §119.01(2)(f),
Florida Statutes.
If records responsive to this request were lost, destroyed or disposed of in any way, please produce the
disposition record related to that record.
If you anticipate the production of any of these public records to exceed $1.00 please notify me in
advance of their production with a written estimate of the total cart. Please be sure to itemize any
estimates so as to indicate the total number of pages and /or records, as well as to distinguish the can of
labor and materials. If any records may be produced for less than $1.00, please produce those records
first while waiting to obtain authorization from me to produce more costly records. Do not incur any
costs that you expect me to pay which are greater than $1.00 until first obtaining my authorization to do
so.
Please note, all responses to this public records request should be made in writing to this email address:
broom.i20920omag.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
July 8, 2014
Jim Broom [mail to: broom j2092@gmaii.com]
Re: minutes draft 6-13-14, 7-1-14 record request
Handwritten draft of the minutes of the Public Meeting held on June 13, 2014 and Jaly 1, 2014 at
Town Hall.
Dear Jim Broom [mail to: broom j2092@gmail.com],
The Town of Gulf Stream has received your public records request dated July 3, 2014. If your
request was received in writing, then the first page of that request is attached to this cover letter.
If your request was verbal, then the description of your public records request is set forth in the
space below.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records
Your original request dated July 3 2014 is reproduced in the space below:
From: Jim Broom [mailto:broom.j2092@gmail.com]
Sent: Monday, July 07, 2014 9:30 PM
To: Bill Thrasher
Subject: Fwd: minutes draft 6-13-14, 7-1-14 record request
Second attempt to request these records. Please see below for original public record request.
Forwarded message
From: Jim Broom <broom.i2092@gmail.com>
Date: Thu, Jul 3, 2014 at 6:44 PM
Subject: minutes draft 6-13-14, 7-1-14 record request
To: bthrasher(algulf-stream.org
Good Morning!
Dear Custodian of Records for the Town of Gulf Stream,
This is a public record request made pursuant to Article 1, Section 24 of the Florida Constitution and
Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the
following records:
Handwritten draft of the minutes of the Public Meeting held on June 13, 2014 and July 1, 2014 at Town
Hall.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection
or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and
state in writing and with particularity the basis for your conclusions as required by §119.07(1)(f) of the
Florida Statutes.
Please take note of §119.07(c) Florida Statues and your affirmative obligation to (1) promptly
acknowledge receipt of this public records request and (2) make a good faith effort which "includes
making reasonable efforts to determine from other officers or employees within the agency whether
such a record exists and, if so, the location at which the record can be accessed." I am, therefore,
requesting that you notify every individual in possession of records that may be responsive to this public
records request to preserve all such records on an immediate basis.
If any records are readily available, please produce those records first without waiting for all responsive
records to be available. Produce the less readily available records as soon as they are available.
If the public records being sought are maintained by your agency in an electronic format please produce
the records in the original electronic format in which they were created or received. See 4119.01(2)(f),
Florida Statutes.
If records responsive to this request were lost, destroyed or disposed of in any way, please produce the
disposition record related to that record.
If you anticipate the production of any of these public records to exceed $1.00 please notify me in
advance of their production with a written estimate of the total cost. Please be sure to itemize any
estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of
labor and materials. If any records may be produced for less than $1.00, please produce those records
first while waiting to obtain authorization from me to produce more costly records. Do not incur any
costs that you expect me to pay which are greater than $1.00 until first obtaining my authorization to do
SO.
Please note, all responses to this public records request should be made in writing to this email address:
broom. i2092Caaomail.com
From: Bill Thrasher
Sent: Monday, July 14, 2014 3:49 PM
To: 'broom.j2092@gmaii.com' <broom.j2O92@gmail.com>
Subject: minutes draft 6-13-14, 7-1-14 record request
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the
intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail
and destroy all copies of the original message. Florida has a very broad public records law. Written
communications regarding Town of Gulf Stream business are public records available to the public upon
request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-
mail addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this entity. Instead, contact this office by phone or
in writing.
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TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via email
July 14, 2014
Jim Broom [mail to: broom.j2092@gmail.com]
Re: minutes draft 6-13-14, 7-1-14 record request
Handwritten draft of the minutes of the Public Meeting held on June 13, 2014 and July 1, 2014
at Town Hall.
Dear Jim Broom [mail to: broomj2092@gmail.com],
This letter is attached to an email that provides you with the responsive production of the public
records requested in your email dated July 3, 2014, which we received July 7, 2014 and
acknowledged on July 8, 2014. This correspondence is reproduced below for your convenience.
Enclosed are the draft minutes from 7/1/14. Please be advised that some materials prepared as
personal notes, which constitute mere precursors of governmental records, may not constitute
public records. See, AGO 91-26; AGO 2010-55. All records being produced are provided in the
spirit of full disclosure; the Town reserves all legal rights and arguments.
Unless we hear back from you, we consider this matter closed.
Sincerely,
Town Clerk
Custodian of the Records
Your onnnal re ---f 4 ly a x014 i reoradiac-a rb ace baiosy
From: Jim Broom 1maifto:broom.j2092lpnaiLcomj
Sent: Monday, Juicy 07, 2014 9:30 PM
To: 00 Thrasher
Subjects Fwd: minutes draft 413-14,7-1-14 second request
Second attempt to request these records. Please see below fw original public record request.
— Forwarded message —
From, Jim froom <broem.12092Bamail com>
Date: Thu, Jul 3, 2014 as 6:44 PM
Subject: minutes draft 6-13-14, 7-1-14 record request
To- bihrasher®tuH-stream. ora
Good Morning!
Dear Custodian of Records for the Town of Gulf Stream,
This is a public record request made pursuant so f rsicle 1, Section 24 of the Florida Commission and
Chapter 119 07 of the Florida Statures I wish to make a public records request of your agency for the
following records:
Handwritten draft of the mantes of the Public Meeting held on June 13, 2014 and Judy 1, 2014 at Town
Hall.
If you contend that any of the records I am seeking. or any portion thereof, are exempt from inspection
or disclosure please cite the specific exemption as required by §119.07(INe) of the Florida Statures and
state in writing and wish paruculamy the basis for vow conclusions as requked by §119.07(1)(1) of the
Florida Statutes.
Plow take note of §319.07(c) Florida Statues and your affirmative obligation to (1) prompdy
acknowledge reQpt of this pubic retards request and 12) make a good faith effort which 9ntudes
making reasonable effom to determine from other officers or employees within the agency whether
such a record exists and, if so, the location at which the record can be accessed' I am, therefore,
requesting that you notify every individual in possession of records that may be responsive to this public
records request to prewf Ve all such records an an immediate basis
If any records are readily available, plane produce those records first without waiting for all responsive
records to be available. Produce the less readily mailable records as soon as they ase available.
If the public records being sought ase maintained by your agency in an electronic format please produce
the records in the original electronic format at which they were created or received. See §119.01(2xf(,
Fiance Statutes.
If records responsive to this request were lost, destroyed or disposed of in any way, please produce the
disposition record re Wad to that record.
if you anticipate the production of arty of these public records to exceed S1.00 please notify me in
advance of their production with a written estimate of the total can. Please be swe to hemise any
estimates so as to indicate the total number of paps and(or records, as wall as to distinguish the cost of
labor and materials. If any records may be produced for less than SLIM, pleats produce those records
first while waning to obtain authorcation from me to produce more costly records. Do not incur any
costs that you e.pert me to pay which are greater than S10o until Pint obtaining my authorization to do
so.
Please note, all responses to this public records request should be made In writing to this email addfess:
Ixoom.i2092QatewB.cam
The Town's acknowledgement of the above Public Records Request dated July 8 2014 is reproduced in
the space below:
TOnrx OF GULF STREAM
Pr hal BEACH COLNTY, FLOIJDA
Delivered via e-mail
July 8. 2014
Jim Brown [mail to broom j209Ln gmad.com]
Re: minutes draft 6 -1d -14.? -1-14 record request
Handwritten draft of Ac minutes ofthe Public Meeting held on June J3,2014 and Juh• 1, 2014 at
Tours Hail
Dear Jim Broom [mail to-. btoomj-1092id gma0.comj.
The Town of Gulf Sneam bas received your public records request dated July 3, 2014 If your
request war received in turning then the fust page of that request is attached to this cover letter.
If your request was verbal- then the description of your public records request is set forth in the
space below.
The Town of Gulf Stream is cuuently working on a large number of incoming public records
requests. The Town will use in very best efforts to respond to you in a reasonable amount of bore
with the appropriate response or an estimated cost to respond
Sincerely,
Town Clerk
Custodian of the Records
MAYOR:
VICE MAYOR:
COMMISSIONER
Scott W. Morgan
Robert W. Ganger
Joan K. Orthwein
Thomas M. Stanley
Donna S. White
June 25, 2014
SPECIAL MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF
STREAM, AT THE UNANIMOUS CALL OF THE COMMISSION, ON TUESDAY, JULY 1,2014
AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD,
GULF STREAM, FLORIDA.
AGENDA
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
IV. ORDINANCE NO. 14/2; AN ORDINANCE OF THE TOWN COMMISSION OF THE
TOWN OF GULF STREAM, PALM BEACH COUNTY FLORIDA, PROVIDING AN
AMENDMENT TO CHAPTER 66, ZONING; ARTICLE I, IN GENERAL; TO
INCLUDE A NEW SECTION, SECTION 66-11, PROVIDING FOR REASONABLE
ACCOMMODATION PROCEDURES PURSUANT TO THE FAIR HOUSING
AMENDMENTS ACT AND TITLE II OF THE AMERICANS WITH DISABILITIES
ACT; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF
ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING
AN EFFECTIVE DATE. (2"d reading and re -adoption)
V. Adjournment. � '7
�v
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105