HomeMy Public PortalAbout12-01-2005THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, DECEMBER 1, 2005
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, December 1, 2005, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members John Kenny and Dian Lawson. Also
attending were Assistant City Attorney Kenyatta Cox, City Engineer Terry Dull, Assistant City
Engineer Greg Steins and Adam Forrest. Centerville High School students that were in attendance
were Mike Lee Harrison, Ashley Noelker, Samantha Carman, Kaitlin Vaughn, Petey Smith, Lauren
Mitchell Ryan Howell and Alex Rauch.
The following business was conducted:
CALL TO ORDER
Kenny called the meeting to order and noted for the minutes that board member Dian Lawson and he,
John Kenny was present.
APPROVAL OF MINUTES
Kenny made a request to the board to approve the minutes for the November 23, 2005 meeting.
Lawson made a motion to approve with a second by Kenny. The motion was unanimously passed.
CLAIMS FOR PAYMENT
Kenny made a request to the board to approve the claims for payment in the amount of $105,409.45.
Items of significance were our monthly payment which is 50% of the 911 service in the amount of
$31,500.00, environmental clean up amount at Carpenter in the amount of $7,600.00 and about
$47,000.00 out of TIFF for the Spinning Building Rehab. Lawson made a motion to approve with a
second by Kenny. The motion was unanimously passed.
REQUEST
A. Kenny brought to the board a request that was presented by City Engineer Terry Dull for
the approval to accept the streets as constructed of this date into the City of Richmond
that are part of the Meadow Park Subdivision known as portions of Lancashire Drive,
Westminster Avenue and Suffolk Drive. He asked that the approval be on the
contingency that the Engineering Department receives a full set of as -built for these
sections of streets. Lawson made a motion to approve with a second by Kenny. The
motion was unanimously passed. Kenny took this time to announce that tomorrow is
City Engineer Terry Dull last day and he thanked him and appreciated what he did for
the City in his time here and told him that he would be greatly missed.
B. Kenny brought to the board a request that was presented by Assistant City Engineer Greg
Steins for the approval of Change Order No. 5 for the Reid Parkway Road Proj ect in the
amount of $4,063.32. He explained that the increase was for additional right -of -way
Board of Works Minutes
December 1, 2005
Page 2 of 2
clearing, storm pipe and traffic arrow board cost. Our 20% match for this is in the
amount of $812.66. Lawson made a motion to approve with a second by Kenny. The
motion was unanimously passed.
BID OPENINGS
A. Kenny brought to the board bids for the gasoline fuel for 2006 for City owned vehicles.
Those bids were as follows:
1) Harvest Land Co -Op — Premium unleaded for transport $1.527 a gallon
— Tank Wagon $1.597 a gallon — Pump Price $1.607 a gallon.
2) Warfield Oil Company — Premium unleaded for transport $1.5661 a
gallon — Tank Wagon $1.6141 a gallon — Pump Price there was no bid
submitted.
He explained that the price could vary depending on the market for the day.
BID AWARDS
A. Kenny made a request to the board to award the bid for the HVAC maintenance
agreement for the City Building to Meyers Mechanical from 1/1/06 to 12/31/06 with the
option to renew year two at the same rate. The annual maintenance amount is $9,396.00
with 20% market on materials. There is $60.00 an hour for service during regular hours
and $80.00 an hour for service for all other hours other than regular hours. These are
dollar amounts outside of the maintenance agreement. Lawson made a motion to
approve with a second by Kenny. The motion was unanimously passed.
B. Kenny made a request to the board to award the bid for the telephone system
maintenance agreement to G3 Technology Partners in the amount of $38,403.48 for 2006
with a 3% prepayment discount in the amount of $1152.10. Lawson made a motion to
approve with a second by Kenny. The motion was unanimously passed.
Kenny recognized the students from Centerville High School Government class and had them say
their names for the camera. The names are listed above.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S John Kenny
John Kenny, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk