HomeMy Public PortalAboutJFOCM 2009-08-27Attendees:
RECORD OF PROCEEDINGS
JOINT FACILITIES OVERSIGHT COMMITTEE MEETING
August 27, 2009
Winter Park Ranch: Jon Westerlund, Tom Newton, Jim Cordell, Bob
Dart
Fraser Sanitation: Drew Matteson, Robin Wirsing, Steve Sumrall,
Adam Cwiklin
Grand County #1: Bob Wolf, Barbara Atwater, Vince Turner
Others Present: John Walker, Kirk Klancke, Joe Fuqua, Fran Cook, Jay Clough, Cheryl
Turner, Nancy Anderson
Roll call was taken and the meeting was called to order by Bob Wolf at 6:06 p.m.
Minutes of February 26, 2009: It was moved by Drew Matteson, seconded by Barbara Atwater
and unanimously adopted to strike the fifth and sixth sentences under the "Discussion related to
amendment of the JFOC Agreement as it relates to the Dissolution of the Fraser Sanitation
District" paragraph. Tom Newton moved to approve the minutes from the February 26, 2009
meeting as amended; the motion was seconded by Drew Matteson and unanimously adopted.
Consent to Assignment of Upper Fraser Valley Wastewater Treatment Agreement Update: Each
District had received and reviewed the additional language proposed by Grand County #1 and
added to paragraphs 8 and 11. It was also noted that paragraph number 10 had been amended to
reflect Exhibit B as the District Operations Superintendent's Job Description, because the
document's first "Whereas" refers to the current JFOC Agreement as Exhibit A. Each District
individually voted on the adoption of the Agreement:
Winter Park Ranch: Jim Cordell moved, and Tom Newton seconded the motion to approve the
Consent to Assignment of Upper Fraser Valley Wastewater Treatment Agreement. The motion
passed 4:0.
Grand County Water and Sanitation District #1: Vince Turner moved, and Barbara Atwater
seconded the motion to approve the Consent to Assignment of Upper Fraser Valley Wastewater
Treatment Agreement. The motion passed 3:0.
Fraser Sanitation District: Robin Wirsing moved, and Steve Sumrall seconded the motion to
approve the Consent to Assignment of Upper Fraser Valley Wastewater Treatment Agreement.
The motion passed 3:1.
Consent of Assignment signature pages for the individual Districts were executed.
Joint Facilities Oversight Committee Meeting
August 27, 2009
Capital Reserve Investment Policy Discussion: John Westerlund explained that Winter Park
Ranch would like the Capital Reserve funds invested in funding sources that could yield higher
returns. The members discussed the various policies used by the individual Districts and
directed the attorney to draft a policy for review by the managers during a monthly manager's
meeting.
Tri- annual EQR Audit: Two 2009 summarizes were presented: 1)EQR audit summary
spreadsheet outlining the EQR sales history since the Gagnon and Hayne (G& H Consulting
Engineers) study, and 2) the EQR/Tap flow summary. It was suggested that each District
review the numbers along with the budget and, if so desired, approve the summary along with
the 2010 Budget.
Capital Improvement Projects Update: Joe Fuqua reported the new blower is on site and that he
is accepting bids on the electrical. The state has not responded to an email concerning the status
of the permits for the SBR and soda ash building. Grand County #1 has requested that the
manager investigate and put together information on the future use of green power.
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Attorney Report: John Walker reported that the potable augmentations not producing in
amounts that will support long term use of the well as the potable water supply at the Plant.
There may be a way to re- permit the old potable well and simply abandon the newer well. John
suggested that a specialized water engineer would be able to look at the wells and assist the
JFOC with decisions regarding the potable water supply. The members discussed their options
and determined the manager should schedule an initial consultation with water engineers Bishop
Brogden Associates. $1,500 3,000 is the estimated costs for an initial consultation. It was noted
that the JFOC has previously given the manager authority to make expenditures totaling $25,000
or less without approval of the JFOC, including expenditures for services such as those of a
water engineer. Kirk Klancke stated that Winter Park Ranch has consumptive use water that
may be available if needed, and he will forward the information to the attorney.
Steve Sumrall stated the Fraser Valley Metropolitan Recreation District is pursuing water for the
ballfields and may be looking to tap into the Town of Fraser's water system.
Capital Improvement Projects Update continued: Joe Fuqua inquired as to members thoughts
about making an RV dump available and if the Districts would consider jointly applying
taps /EQRs. A location has not been discussed or determined, but Joe was directed to continue
his investigation.
The Municipal Subdistrict of Northern Colorado Water Conservancy District contracted with
Black Veatch to evaluate the potential to mitigate water quality effects from increased nutrient
loading into the Three Lakes from the proposed Windy Gap Firming Project. Their report was
submitted to Fraser Sanitation District and forwarded to the partners. The report noted that the
current Upper Fraser Valley Treatment Plant operations result in an effluent quality that exceeds
all discharge permit requirements. It also revealed there are not high enough nitrate and
phosphorous levels available among the three largest wastewater plants upstream of the Windy
Gap diversion to mitigate the nutrient loading being sought.
Joint Facilities Oversight Committee Meeting
August 27, 2009
Board Choice: The next two meetings are scheduled for October 1 and October 22, 2009.
2010 Budget Distribution: The first draft of the 2010 JFOC Budget was distributed to the
members for their review.
It was duly moved by Vince Turner, and seconded by Jim Cordell and unanimously adopted that
the meeting stand adjourned.
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