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HomeMy Public PortalAboutJFOCM 2009-08-27Attendees: RECORD OF PROCEEDINGS JOINT FACILITIES OVERSIGHT COMMITTEE MEETING August 27, 2009 Winter Park Ranch: Jon Westerlund, Tom Newton, Jim Cordell, Bob Dart Fraser Sanitation: Drew Matteson, Robin Wirsing, Steve Sumrall, Adam Cwiklin Grand County #1: Bob Wolf, Barbara Atwater, Vince Turner Others Present: John Walker, Kirk Klancke, Joe Fuqua, Fran Cook, Jay Clough, Cheryl Turner, Nancy Anderson Roll call was taken and the meeting was called to order by Bob Wolf at 6:06 p.m. Minutes of February 26, 2009: It was moved by Drew Matteson, seconded by Barbara Atwater and unanimously adopted to strike the fifth and sixth sentences under the "Discussion related to amendment of the JFOC Agreement as it relates to the Dissolution of the Fraser Sanitation District" paragraph. Tom Newton moved to approve the minutes from the February 26, 2009 meeting as amended; the motion was seconded by Drew Matteson and unanimously adopted. Consent to Assignment of Upper Fraser Valley Wastewater Treatment Agreement Update: Each District had received and reviewed the additional language proposed by Grand County #1 and added to paragraphs 8 and 11. It was also noted that paragraph number 10 had been amended to reflect Exhibit B as the District Operations Superintendent's Job Description, because the document's first "Whereas" refers to the current JFOC Agreement as Exhibit A. Each District individually voted on the adoption of the Agreement: Winter Park Ranch: Jim Cordell moved, and Tom Newton seconded the motion to approve the Consent to Assignment of Upper Fraser Valley Wastewater Treatment Agreement. The motion passed 4:0. Grand County Water and Sanitation District #1: Vince Turner moved, and Barbara Atwater seconded the motion to approve the Consent to Assignment of Upper Fraser Valley Wastewater Treatment Agreement. The motion passed 3:0. Fraser Sanitation District: Robin Wirsing moved, and Steve Sumrall seconded the motion to approve the Consent to Assignment of Upper Fraser Valley Wastewater Treatment Agreement. The motion passed 3:1. Consent of Assignment signature pages for the individual Districts were executed. Joint Facilities Oversight Committee Meeting August 27, 2009 Capital Reserve Investment Policy Discussion: John Westerlund explained that Winter Park Ranch would like the Capital Reserve funds invested in funding sources that could yield higher returns. The members discussed the various policies used by the individual Districts and directed the attorney to draft a policy for review by the managers during a monthly manager's meeting. Tri- annual EQR Audit: Two 2009 summarizes were presented: 1)EQR audit summary spreadsheet outlining the EQR sales history since the Gagnon and Hayne (G& H Consulting Engineers) study, and 2) the EQR/Tap flow summary. It was suggested that each District review the numbers along with the budget and, if so desired, approve the summary along with the 2010 Budget. Capital Improvement Projects Update: Joe Fuqua reported the new blower is on site and that he is accepting bids on the electrical. The state has not responded to an email concerning the status of the permits for the SBR and soda ash building. Grand County #1 has requested that the manager investigate and put together information on the future use of green power. eNe-" Attorney Report: John Walker reported that the potable augmentations not producing in amounts that will support long term use of the well as the potable water supply at the Plant. There may be a way to re- permit the old potable well and simply abandon the newer well. John suggested that a specialized water engineer would be able to look at the wells and assist the JFOC with decisions regarding the potable water supply. The members discussed their options and determined the manager should schedule an initial consultation with water engineers Bishop Brogden Associates. $1,500 3,000 is the estimated costs for an initial consultation. It was noted that the JFOC has previously given the manager authority to make expenditures totaling $25,000 or less without approval of the JFOC, including expenditures for services such as those of a water engineer. Kirk Klancke stated that Winter Park Ranch has consumptive use water that may be available if needed, and he will forward the information to the attorney. Steve Sumrall stated the Fraser Valley Metropolitan Recreation District is pursuing water for the ballfields and may be looking to tap into the Town of Fraser's water system. Capital Improvement Projects Update continued: Joe Fuqua inquired as to members thoughts about making an RV dump available and if the Districts would consider jointly applying taps /EQRs. A location has not been discussed or determined, but Joe was directed to continue his investigation. The Municipal Subdistrict of Northern Colorado Water Conservancy District contracted with Black Veatch to evaluate the potential to mitigate water quality effects from increased nutrient loading into the Three Lakes from the proposed Windy Gap Firming Project. Their report was submitted to Fraser Sanitation District and forwarded to the partners. The report noted that the current Upper Fraser Valley Treatment Plant operations result in an effluent quality that exceeds all discharge permit requirements. It also revealed there are not high enough nitrate and phosphorous levels available among the three largest wastewater plants upstream of the Windy Gap diversion to mitigate the nutrient loading being sought. Joint Facilities Oversight Committee Meeting August 27, 2009 Board Choice: The next two meetings are scheduled for October 1 and October 22, 2009. 2010 Budget Distribution: The first draft of the 2010 JFOC Budget was distributed to the members for their review. It was duly moved by Vince Turner, and seconded by Jim Cordell and unanimously adopted that the meeting stand adjourned. Secre