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Home My Public Portal About11-05-2012 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES NOVEMBER 5, 2012 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, D.RIPPY (7:03 P.M.), M.BONUCHI, P.FAY, B.LAMB, G.PECK, AND J.RACICH. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; D.MARQUEZ, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Rippy arrived at 7:03 p.m., all other Trustees were present at the time of roll call. Mayor Collins led the pledge to the flag. There were approximately 50 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins: • Proclaimed November 2012 as Pancreatic Cancer Awareness Month. Mr. and Mrs. Montalto were present to accept the proclamation. Trustee Racich thanked them for their efforts and commented on the loss of his brother, John, in 2000. Trustee Bonuchi commented on legislation presented by Representative Kinzinger. Mrs. Montalto stated that the Bill passed the House and is now in the State Senate. Trustee Peck stated that he would reach out to some State Senators regarding the Bill. • Stated that the Village will host the second of three public meetings on November 14, 2012 concerning the development of the Comprehensive Transportation Plan. The meeting will be held at Public Works, 14400 Coil Plus Drive, from 6-8 p.m. • Encouraged everyone to vote tomorrow. TRUSTEES COMMENTS Trustee Rippy reminded everyone to vote. PUBLIC COMMENTS on items not on the Agenda (3-5 minutes per topic) None. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Seconded by Trustee Peck. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – November 5, 2012 Page 2 of 5 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on October 15, 2012. b) Bills Paid and Bills Payable Reports for November 5, 2012. c) Ordinance No. 3083, an Ordinance Adopting an Agreement Authorizing Reimbursement for the Construction of Improvements Beneficial to the Public, for sanitary sewer improvements constructed to serve the Creekside Crossing development. Seconded by Trustee Lamb. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. 3) COLLINS PROPERTY (22419 W. RENWICK ROAD) Trustee Fay moved to adopt Ordinance No.3084, authorizing the execution of an Annexation Agreement. Seconded by Trustee Lamb. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 3085, annexing the subject property. Seconded by Trustee Bonuchi. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 3086, an Ordinance Re-zoning the Property located at 22419 W. Renwick Road, from Will County 1-2 to I-1, Office, Research and Light Industrial District in the Village of Plainfield, Will County, Illinois. Seconded by Trustee Racich. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. 4) ALARM ORDINANCE Trustee Fay moved to adopt Ordinance No. 3087, amending Chapter 4, Article VIII, relating to alarm systems. Seconded by Trustee Lamb. Trustee Rippy suggested an Administrative Review Process instead of a review Board. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. 5) KLA PLAINFIELD Trustee Bonuchi moved to approve a Site Plan for a day care on Lot 2 in Plainfield Medical Center. Seconded by Trustee Fay. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – November 5, 2012 Page 3 of 5 6) 15205 S ROUTE 59 (CASE NO. 1593-082312.HPC) Trustee Lamb moved to delay any demolition until the completion of the Route 59 Vision Study for the property located at 15205 S. Route 59. Seconded by Trustee Peck. Mr. John Philipchuck, attorney for the applicant, stated that the applicant is the owner of the Overman-Jones Funeral Home. With the roadway expansion project, IDOT took 17 parking spaces and is causing a negative impact to the business. The applicant is requesting the opportunity to get back what they lost by purchasing the property at 15205 S. Route 59, demolishing it, and turning it into a parking lot. Mr. Philipchuck stated that the existing structure on the property is in disrepair and would be unsuitable for Business Transition. Mr. Philipchuck pointed out that the applicant is willing to incorporate Best Management Practices for water. Mr. Philipchuck inquired as to the timeline of the Route 59 Vision Study and pointed out that the applicant currently does not own the property and is in negotiations with the current owner. Mr. Garrigan stated that staff expects the first half of the study to be completed within the month and the next half of the study to be completed after the New Year. Trustee Lamb expressed concern regarding allowing the applicant to proceed with demolition until after the Vision Study is complete. Once the building is demolished, there’s no reversing it. Trustee Racich stated that the existing structure is not suitable for Business Transition and felt that the best use would be to allow for the demolition and used as a parking lot. Trustee Racich expressed concern with requesting the applicant to wait for a vision study because of the condition of the property. Trustee Rippy stated that he agreed with Trustee Racich. The Board has the opportunity to help a business that was negatively affected by the roadway expansion project and they should help now. Trustee Bonuchi asked about landscaping. Mr. Garrigan pointed out that the applicant will need to come back to the Board for site plan review. Mayor Collins pointed out that there is a motion on the floor. Trustee Peck withdrew the second to the motion. Trustee Racich moved to waive any Community Impact Study and recommend approval of the demolition of 15205 S. Route 59. Seconded by Trustee Rippy. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, abstain; Lamb, no; Peck, no; Racich, yes; Collins, yes. 4 yes, 2 no, 1 abstain. Motion carried. ADMINISTRATOR'S REPORT No Report. Village of Plainfield Meeting Minutes – November 5, 2012 Page 4 of 5 MANAGEMENT SERVICES REPORT Trustee Lamb moved to acknowledge the preliminary estimate of the 2012 Tax Levy in the amount of $5,367,321. Seconded by Trustee Bonuchi. Mrs. Traci Pleckham stated that the Board is just acknowledging the preliminary estimate. There still needs to be a public hearing prior to adoption. The notice of public hearing will be published the week of November 19th for the December 3rd Public Hearing. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. ENGINEER’S REPORT No Report. PLANNING DEPARTMENT REPORT Trustee Fay moved to extend the LDS Church Site Plan approval for an additional year or until November 13, 2013. Seconded by Trustee Rippy. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Fay moved to waive the bidding and authorize the Village President to execute an agreement with Austin-Tyler Construction, the 2012 MFT low bidder, to complete the paving related work in the Enclave Subdivision at a cost of $150,297.50. Seconded by Trustee Rippy. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. At 7:59 p.m. Trustee Fay left the meeting. Trustee Rippy moved to authorize the Village President to execute an extension to the contract with Stewart Spreading, allowing an increase based on consumer price index of 1.7 percent, to permit the removal of bio-solids from the wastewater treatment facility. Seconded by Trustee Bonuchi. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, absent; Lamb, yes; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. At 8:01 p.m. Trustee Fay returned to the meeting. Trustee Bonuchi moved to authorize the Village President to execute a letter of understanding with the Illinois Department of Transportation that will allow traffic signal upgrades to occur at Route 59 and Route 126 at no cost to the Village. Seconded by Trustee Lamb. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – November 5, 2012 Page 5 of 5 POLICE CHIEF’S REPORT No Report. ATTORNEY’S REPORT No Report. Mayor Collins read the reminders. Trustee Fay moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:04 p.m. Michelle Gibas, Village Clerk