HomeMy Public PortalAbout2012-10-22 COW Minutes
Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on October 22, 2012 In the Boardroom Mayor Collins called the meeting to order at 7:00
p.m. Present were: Mayor Collins, Trustee Rippy, Trustee Bonuchi, Trustee Fay, Trustee Lamb, and Trustee Peck. Board absent: Trustee Racich. Others present: Brian Murphy, Administrator;
Michelle Gibas, Village Clerk; Randy Jensen, Public Improvements Superintendent; Allen Persons, Public Works Director; Michael Garrigan, Planning Supervisor; Dean Marquez, Building Supervisor;
Traci Pleckham, Management Services Director; and John Konopek, Chief of Police. There were approximately 14 persons in the audience. Trustee Fay moved to approve the Minutes of the
Special Meeting and Committee of the Whole Workshop held on October 8, 2012. Seconded by Trustee Peck. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS Mayor
Collins: • Thanked the Street Department for the Pavement Crack Filling Program. • Stated that Trustee Racich is in the hospital and wished him well. TRUSTEES COMMENTS Trustee Peck stated
that he was unable to attend the Renwick Road Bridge Ribbon Cutting and congratulated Plainfield Township Highway Commissioner, Sam Reichert. Trustee Bonuchi wished Trustee Racich a
speedy recovery. PUBLIC COMMENTS None. WORKSHOP #1 ROUTE 30 (ROUTE 59 TO 1-55 INTERCHANGE) PROJECT UPDATE Mr. Long Tran and Mr. Scott Czaplicki, representatives of IDOT, gave a presentation
regarding the Route 30, Route 59 to I-55 Interchange, Project. The representatives gave an introduction to the project and highlighted the purpose and need, existing conditions, constraints,
and challenges. Mr. Tran pointed out that the estimated cost of the project is $40.9 million and the soonest it could be completed is 2015. The construction phase needs to work about
the heron breeding season at Lake Renwick Preserve which lasts from March 1 to August 1. The project includes: • From the west Frontage Road to Renwick Road – four lanes, plus a two-way
left turn lane and a 10 foot wide multi-use path. • From Renwick Road to Union Street – two lanes plus a two-way left turn lane and 8 foot wide multi-use path. • From Union Street to
Route 59 – two lanes plus two-way left turn lanes, along with an 8 foot wide sidewalk to the west and a 7 foot wide sidewalk to the east.
Minutes Committee of the Whole Workshop – October 22, 2012 Page 2 of 2 Mayor Collins expressed concern regarding the plans for the median at the intersection of Route 30 and Frontage
Road. The median would require drivers to make a U-turn to get in and out of the Mobil Station. Trustee Fay expressed concern regarding the Spangler Farm intersection. Trustee Fay suggested
incorporating a service road to help get the residents to the traffic signal versus trying to make U-turns. Mr. Ed Arter, Village resident, expressed concern regarding the raised medians
as well as the ComEd substation’s affect on construction. Mr. Arter also expressed concern regarding access to driveways along Route 30. Mr. Tran stated that there will be access at
all times to residents that have driveways along Route 30. Administrator Murphy stated that staff will continue to work with IDOT to address the Board’s concerns. Trustee Peck encouraged
IDOT to work with the residents, especially those along Route 30. #2 2013-2014 PROPOSED BUDGET Mr. Allen Persons reviewed the proposed 2013-2014 Capital Improvements Budget. Mr. Persons
reviewed the Engineering/Facility Maintenance Division’s projects including recently completed projects, ongoing projects, and future projects. Some of the recent/ongoing projects include
the Lockport Street Pedestrian Bridge and 119th Street Bike Path. Future projects include the transportation plan and pavement condition survey, Renwick Road corridor, MFT Program, 143rd
Street extension from Route 59 to Route 126, 135th Street Bike Path Connection, and several traffic control device projects. Mr. Persons then reviewed some of the challenges including
locating and securing funding for the projects. Mrs. Traci Pleckham then reviewed the details of the Capital Improvement Fund Revenues and Expenses. Mayor Collins thanked the staff for
the presentation and read the reminders. Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2 (C) (6) regarding the sale or lease
of of Real Estate, not to reconvene. Seconded by Trustee Lamb. Vote by roll call. Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, absent. 5 yes, 0 no, 1 absent. Motion
carried. The meeting adjourned at 8:40 p.m. Michelle Gibas, Village Clerk