HomeMy Public PortalAboutCPC Packet 121422 v2Town of Brewster Community Preservation Committee
2198 Main St., Brewster, MA 02631
cpcmeeting@brewster-ma.gov
(508) 896-3701
MEETING AGENDA
Brewster Town Hall
2198 Main Street
December 14, 2022 at 4:00 PM
Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance
with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In
person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body
may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any
public hearing conducted during this meeting shall be by remote means only.
The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov),
or Video recording (tv.brewster-ma.gov).
Members of the public who wish to access the meeting may do so in the following manner:
1.Phone: Call (929) 436-2866 or (301) 715-8592.Webinar ID: 837 7728 4808 Passcode: 326439
To request to speak: Press *9 and wait to be recognized.
2.Zoom Webinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09
Passcode: 326439
To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be
recognized.
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the
meeting, may do so by accessing the meeting remotely, as noted above.
Community
Preservation
Committee
Faythe Ellis
Chair
Sarah Robinson
Vice Chair
Sharon Marotti
Treasurer
Elizabeth Taylor
Clerk
Roland Bassett Jr.
Christine Boucher
Bruce Evans
Peggy Jablonski
Paul Ruchinskas
CPC Assistant
Beth Devine
1.Call to order
2.Meeting participation statement
3.Declaration of a quorum
4.Public Announcements and Comment – Members of the public can address the
Community Preservation Committee on matters not on the meeting’s agenda for a
maximum of 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the
CPC is unable to reply, but may add items presented to a future agenda.
5.Presentation and discussion – Grow Smart Cape Cod project (HAC/APCC)
6.Follow up discussion and possible vote on HPR options for Schoolhouse #3 award
and grant agreement.
7.Intake of funding applications submitted for Spring 2023 Town Meeting
8.Planning for joint meeting with Brewster Affordable Housing Trust - 1/11/23
9.Approval of Minutes
10.Project Updates
11.Items the Chair could not reasonably anticipate
12.Announcements
13.Next meeting – December 28, 2022 at 4 PM
14.Motion to Adjourn
Date Posted: Date Revised:
12/12/22
Community Preservation Committee: FY23 Forecast as of 11/30/2022
2,860,357.94$
1,144,558.05$
286,139.51$ 1,430,697.56$
4,291,055.50
130,062.49$
50%10%10%
Open Space Housing Historical
$ 1,556,879.89 $ 45,369.87 $ 500,351.96 $ - $ 757,756.22 $ 2,860,357.94
$ 715,348.78 $ 143,069.76 $ 143,069.76 $ 429,209.27 $ 1,430,697.56
$ 2,272,228.67 $ 188,439.63 $ 643,421.72 $ 429,209.27 $ 757,756.22
Open Space Housing Historical "30%"
$ (51,075.00)
$ (98,000.00)
$ (47,583.00)
(71,534.88)
Requests for Spring 2022 TM (Approved)
Housing Coordinator (66,900.00)
Pennrose CC Five Development (100,000.00)
Pennrose CC Five Development Admin (5,000.00)
Lower Cape Housing Institute (15,000.00)
Digitization of Ellen St. Sure Collection (22,616.50)
Requests for Fall 2022 TM (Approved)
Holly Avenue Land Purchase (250,000.00)
Holly Avenue Land PurchaseAdmin (14,000.00)
Schoolhouse #3 Relocation and Restoration (347,200.00)
Schoolhouse #3 Relocation and Restoration Admin (10,000.00)
Total YTD Obligations - FY23 $ (460,658.00) $ (81,900.00) $ (379,816.50) $ (176,534.88) $ -
$ 1,811,570.67 $ 106,539.63 $ 263,605.22 $ 252,674.39 $ 757,756.22 3,192,146.12$
Total net available from all accounts
65,031.24$ 13,006.25$ 13,006.25$ 39,018.75$ 130,062.49$
416,202.00$
Total Net Available after Round 1
Distribution 1,876,601.92$ 119,545.88$ 276,611.47$ 291,693.14$ 757,756.22$ 3,322,208.61$
(4) Iincludes State Grant of 192,400 for McGuerty Road purchase Received in FY22
Administration Expense [3]
Adj for Reserve setasides
FY23 Estimated Unreserved Fund Balance as of 11/30/2022 with
Adjustments
Additional Funds for Round 1 FY23 Distribution
[1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional expenses.
(2) State Match revenue is projected at 25%
[3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $4,350 state CPA
Coalition dues.
Bates Property Bond
Budgeted Reserved for
CPA
Undesignated Fund
Balance
FY-22 Actual Unreserved Fund Balance with Original Match(4)
FY-23 Estimated revenue
FY-23 Estimated Funds available
FY-23 obligations as of 11/30/2022
BBJ Property Bond #1
BBJ Property Bond #2
FY-22 Estimated total balance forwarded [1]:
FY-23 Estimated local tax revenue:
FY-23 Estimated State contribution [2]:
Total FY-23 Estimated funds available:
BONDS
BONDS
Link to overview of Grow Smart Cape Cod Initiative (Agenda Item 5)
Housing/Open Space Protection | Association to Preserve Cape Cod (growsmartcapecod.org)
From: Faythe Ellis <Faythe.Ellis@outlook.com>
Sent: Wednesday, November 23, 2022 12:35 PM
To: Shirin Everett <SEverett@k-plaw.com>
Cc: Peter Lombardi <plombardi@brewster-ma.gov>
Subject: BREW: Question about Historic Preservation Restriction/Award letter
Hi Shirin – some follow up HPR questions from members particularly regarding the HPR duration. A
number of members would prefer the HPR to be perpetual so I am seeking clarification on term options
in particular.
MHC HPR – We understand that this will be permanent, but also that the approval process is
lengthy. That’s correct. A 6-month review period is not unheard of.
-We assume that the proposed HPR document submitted to MHC is executed by both grantor
and grantee indicating agreement on terms– is this correct? (This option was proposed in
our meeting due to the lengthy MHC process and our wish not to delay the project by tying
funding to the HPR.). Once the grantor and grantee agree on the terms of the HPR, the
unsigned HPR must be sent to MHC for review. The parties cannot sign the HPR until MHC
has granted its written consent.
-If MHC requires edits to the submitted draft, I assume that all changes need to be agreed
upon by grantor and grantee or the HPR will not be recorded. Is this correct?If the edits that
MHC makes its typical changes, yes, the parties need to agree with MHC’s edits. If, however,
MHC’s changes are unreasonable, there is limited opportunity to push back. It will require
negotiations with MHC.
Local HPR – It would be helpful to understand how the term of this HPR can be structured.
-Is it a 30 year term that can be renewed for 20 years (or some variation)?If the restriction is
for a stated period of 30 years, then it cannot be extended. If, however, the HPR provides
for a different term of years – say 50 or 99 years – the HPR will definitely be enforceable for
a 30-year period, and if the Town extends the term of the HPR by recording an extension at
the end of the first 30 year period and then every 20 years thereafter, the HPR can last for
the full stated term.
-Can we draft a local HPR with a different initial term – eg 50 years, 99 years? Yes, as
mentioned, if the Town intends for the HPR to last more than 30 years, the HPR must state
that the term is longer – say 50 or 99 years.
-Can this type of HPR be perpetual?It is possible. GL c.184 allows certain restrictions, which
are called “an other restriction held by a governmental body”, to last in perpetuity, but the
law does not define what these other restrictions are, and if such restrictions can also be the
type of perpetual restrictions that GL c.184 does recognize – that is, it is unclear if a HPR that
has not been blessed by the state – can last for more than 30 years as “an other restriction
held by a governmental body”. We have drafted many restrictions using the “other
restriction held by a governmental body” language; it is likely that these restrictions can last
for a long time, if not permanently, but, unfortunately, there is no case law on point. If the
Town does not obtain a MHC-approved HPR, I would recommend that we include the “other
restriction” language in the HPR.
Award letter draft – do you have any edits – particularly item 9
My intention with item 9 was to have some hook to ensure that an HPR acceptable to the CPC
is in place on the structure at the end of the day. I also wanted to make sure to call out this requirement
to the recipient now so that we can discuss any areas of difference before any funds are released and
hopefully address them in the award letter and grant agreement. Is it your recommendation that the
HPR be recorded prior to release of any funds, or does the proposal to do a holdback from final
disbursement seem reasonable.I inserted a provision stating that BHS must grant a HPR to the Town
which, at the Town’s election, must be acceptable to MHC. The Town can decide it if wants to seek
MHC’s approval. Since it takes so long to get MHC’s approval, the Town may not want to wait till we
have MHC’s approval before disbursing the funds. Alternatively, if the Town is not seeking MHC’s
approval, then the disbursement of the funds can wait until a “local” HPR has been approved and
recorded. Alternatively, the Town can disburse the funds before the HPR is recorded, but hold back a
larger sum (say $50,000 to $75,000) rather than the relatively small sum of $18k.
October 19November ____, 2022
Sally Gunning, President
Brewster Historical Society
P.O. Box 1146
Brewster, MA 02631
RE: Schoolhouse #3 Relocation and Renovation
Dear Ms. Gunning:
I am pleased to inform you that on October 12, 2022, the Brewster Community
Preservation Committee (CPC) voted to recommend approval tothat Brewster Town
Meeting for appropriate the sum of $347,200 of theto fund the Brewster Historical
Society’s (BHS) $347,200 funding request for the to relocate and rehabilitate
Schoolhouse #3 (the “Project”), relocation and renovation project as described in two
documents: July 8, 2022 Application, as /Aamended on October 12, 2022, Application
and the Schoolhouse #3 Scope of Work dated October 11, 202210.11.22. Approval of
the Project will be subject to vote at Brewster Town Meeting to be held onvoted on
November 14, 2022 to approve the use of CPA funds for the Project, and, provided the
terms and conditions described below are met, the funds will be made available to BHS
upon execution of, and in accordance with, the provisions of a Grant Agreement in a
form substantially similar to the one attached hereto as Exhibit A, which agreement shall
include the terms and conditions described below.
PROJECT DESCRIPTION: The Project consists of (a) the flaking and moving of
Brewster Schoolhouse #3 (the “Schoolhouse”), currently located at 2342 Main Street, .
BHS will move it to Windmill Village at 51 Drummer Boy Road (the “Property”), (b)
reassemblinge it and restoringe the Sschoolhouse, and (c) using the Schoolhouse for and
include a cranberry history display, as this was also part of its history, among other uses.
PROJECT ELIGIBILITY: The Project complies with the provisions of the Community
Preservation Act (“CPA”), G.L. c. 44B, §5(b)(2), which provides that CPA funds may be
expended “for the acquisition, creation, preservation and support of historic resources.”
The Town is being asked to fund the dismantling of the Schoolhouse and its
reconstruction at a different site, where it will be protected by the Brewster Historical
Society and better preserved. The work to dismantle the Schoolhouse No. 3 and to re-
construct it can be deemed to constitute the rehabilitation of a historic building, as the
work will constitute an extraordinary repair and make the Schoolhouse more functional
for its intended use.
The specifics of the Project are more fully described in the Community Preservation
funding aApplication dated July 8, 2022 and amended October 12, 2022 andand the
Schoolhouse #3 Scope of Work dated October 11, 2022 (the “Scope of Work”)10.11.22.
TERMS AND CONDITIONS: The funds will be made available to the Brewster
Historical Society under the following terms and conditions:
1) All rehabilitation work, plans, methods, and materials must be reviewed and
approved by the CPC or its dDesignee for compliance with the Secretary of
Interior’s Standards for The Treatment of Historical Properties with Guidelines
for Preserving, Rehabilitating, Restoring and Reconstructing Historic Buildings
(36 CFR 67), as these may be amended from time to time (hereinafter the
“Standards”) for the prior to the commencement of any element of the
rehabilitation work.
2) Before any work commences, the BHS must provide measured floor plans,
elevation drawings and material specifications for approval by CPC or its
dDesignee.
3) All plans, specifications, and documentation submitted by the BHS to the
Brewster Building Department in connection with the relocation and re-
construction must, at the same time, also be submitted to the CPC or its
Ddesignee for review and approval.
4) All rehabilitation work on the Property Schoolhouse must comply with the
Secretary of the Interior’s Standards for Rehabilitation, 36 CFR 67 (the
“Standards”). This requirement must include:
a. Re-using the existing wood board flooring, as possible, including
restoring anteroom flooring. Install new wood flooring which matches
existing in board width.
b. Re-using the existing horizontal board siding where possible on the south
wall of the classroom and northwest walls of anteroom. Install new
interior siding to match this horizontal board siding, and/or other siding
material as deemed appropriate and consistent with the Standards, in
consultation with and approval from the CPC or its Designee.
5) BHS will obtain CPC or its dDesignee approval of any significant changes in
height, scale or materials from original project plans.
6) BHS is responsible for obtaining all applicable permits and approvals required.
Commented [SE1]: The Town could consider
requesting the Historical Commission to review the
work, as it has more expertise in the area of historic
rehabilitation.
7) The Town, through the CPA funds, shall reimburse BHS for any rehabilitation
work expenses listed on “Schoolhouse #3 in the Scope of Work 10.11.22” and
incurred on or after November 15, 2022.
8) Requests for reimbursement, including documentation of the expenses incurred,
shall be submitted to Beth Devine, CPC Assistant at bdevine@brewster-ma.gov
with a copy to the project liaison, Sharon Marotti at Sharonmarotti@gmail.com.
The CPC reserves the right, through its Ddesignee, to inspect the work prior to
approving any funding request.
9) It is a condition of the grant of CPA funds that BHS grant the Town a historic
preservation restriction (“HPR”) on the Schoolhouse and the Property for a
minimum period of ___ years on terms reasonably acceptable to the Town and
BHS and, at the Town’s election, approved by the Massachusetts Historical
Commission (“MHC”). 5% of the grant ($17,360) will be withheld until (a)
receipt of Town of Brewstera final Certificate of Occupancy has been issued by
the Project, (b) the and final approval by CPC or its dDesignee has approved the
Work, and (c) the filing of the Historic Preservation Restriction the HPR has been
approved bywith the StateMHC or the recording of an HPR acceptable to the CPC
and has been recorded with the Registry of Deeds.
10) The BHS shall provide project status reports/updates quarterly to the CPC liaison
on the following dates: February 1, 2023; May 1, 2023; August 1, 2023,
November 1, 2023, February 1, 2024, May 1, 2024, August 1, 2024; November 1,
2024, until project completion, at which time a final report will be due.
12) The Project must be completed no later than two years from the date of this
Aagreement. The project term may be extended for good cause shown, but such
extension must be in a writing signed by both parties hereto.
The CPC liaison for this project is Sharon Marotti , Sharonmarotti@gmail.com, and do
not hesitate to contact her with any questions or concerns.
The terms and conditions herein shall be binding on the parties unless and until amended,
in writing, by mutual agreement.
The CPC is pleased to be able to play a role in this historic preservation project.
If the terms of this award are acceptable, please sign via HelloSign. A copy of the fully
executed agreement will be provided to you.
______________________________________________
Peter Lombardi, Town Administrator
______________________________________________
Faythe Ellis, Chair- Brewster CPC
AGREED AND ACCEPTED BY THE BREWSTER HISTORICAL SOCIETY
___________________________________________
Name: Sally Gunning
Title: President
DATE: ________________________________________
Town of Brewster Affordable Housing Trust Fund
2198 Main St., Brewster, MA 02631
(508) 896-3701
Joint Meeting with the Brewster Affordable Housing Trust (BAHT)
& Community Preservation Committee (CPC)
DRAFT MEETING AGENDA
2198 Main Street
January 11, 2023 at 4PM
Pursuant to Chapter 20 of the Acts of 2021, this meeting will be conducted in person and via remote means, in accordance
with applicable law. This means that members of the public body may access this meeting in person, or via virtual means.
In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public
body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation
in any public hearing conducted during this meeting shall be by remote means only.
Members of the public who wish to access the meeting may do so in the following manner:
Phone: Call (312) 626 6799 or (301) 715-8592. Webinar ID: XXX XXXX XXXX Passcode: XXXXXX
To request to speak: Press *9 and wait to be recognized.
ZoomWebinar: https://us02web.zoom.us/j/89092910526?pwd=WHM2V3hrVklhSTloWWhVU09kanUzQT09
Passcode: XXXXX
To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized.
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the
meeting, may do so by accessing the meeting remotely, as noted above.
Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel
18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov).
Affordable
Housing Trust
Fund
Timothy Hackert
Chair
Maggie
Spade-Aguilar
Vice Chair
Madalyn
Hillis-Dineen
Clerk
Ned Chatelain
Vanessa Greene
Donna Kalinick
Paul Ruchinskas
Housing
Coordinator
Jill Scalise
1.Call to Order
2.Declaration of a Quorum
3.Meeting Participation Statement
4.Recording Statement
5.Discussion of proposed Housing Trust Financial Plan
6.Discussion of Brewster Affordable Housing Trust (BAHT) Guidelines
7.Discussion of projected BAHT funding requests to the CPC
8.Consideration of annual funding for BAHT from CPC
9.Potential funding and administration of the affordable home buy-down program
10.Additional items as requested by CPC
11.Adjournment
Date Posted:Date Revised:Received by Town Clerk:
Community Preservation Committee
Minutes of November 9, 2022 Page 1 of 4
vd
2198 Main Street
Brewster, Massachusetts 02631-1898
(508) 896-3701
FAX (508) 896-8089
COMMUNITY PRESERVATION COMMITTEE
Hybrid Meeting
Wednesday, November 9, 2022, at 4:00 p.m.
MEETING MINUTES OF NOVEMBER 9, 2022
Present: Community Preservation Committee (CPC) – Chair Faythe Ellis, Vice-Chair Sarah Robinson,
Treasurer Sharon Marotti, Clerk Elizabeth Taylor, Paul Ruchinskas, Bruce Evans, Peggy Jablonski
Absent: Christine Boucher, Roland Bassett
Also Present: Cindy Bingham, Select Board; Chris Miller, Natural Resources; Sally Gunning, Brewster
Historical Society
Chair Ellis called the meeting to order at 4:40 pm and announced a quorum. Technical difficulties
responsible for late start.
Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable
law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at
the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person
attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall
be by remote means only.
1.Public Announcements and Comment- none
2.Financial Update
Faythe included the spreadsheet which hasn’t changed. She also included an update from the state
regarding the CPA Trust Fund. We are waiting to hear more from the State, but it is a positive
development. The last piece is that Sharon, Elizabeth, Sarah, and Faythe will meet with Mimi Bernardo
next week to come up with numbers for FY24 revenues.
3.Update on Stony Brook Retaining Wall project – Chris Miller, Department of Natural Resources
Faythe refreshed the committee on this project. This project was approved in Spring of 2021 for an
amount of $125,000. According to the award letter, the award runs to June 30, 2023. It would begin in
April 2020 moving through October 2021 for construction with December 2021 construction complete.
The pandemic had an impact on the timeline. She turned the floor over to Chris Miller.
Chris Miller addressed the committee. There has been a series of delays, and we have reworked the
project as well. There have been several issues with the retaining walls, they are in poor shape from
water seepage and drainage. We have gone through an approved engineering plan. We brought in some
public partners – one of which was an expert from the US Fish and Wildlife Service. We have been
Approved:
VOTE:
Community Preservation Committee
Minutes of November 9, 2022 Page 2 of 4
working with the engineer and these experts to come up with some redesigns. It is relatively minor in
scope. But the elevation change of the creek, it is too rapid for the fish where they have a difficult time
getting through. We hope to have them go up a smaller distance to help the fish. We would like to go
incorporate these changes with the retaining wall repairs as one project moving forward. We are going
to Fall Town Meeting to ask for $40,000 from the town to do the environmental permitting needed.
There is a significant cost savings to doing the projects together. We are looking at going into the winter
of 23/24, so beyond the time frame agreed to for the CPC award.
Sharon wondered about going back to town meeting to asking the town directly, and not coming back to
the CPC for those funds. Chris Miller said he would work with the Town Administrator to see if they
would qualify to go back to the CPC for additional funding. This would be fish passage improvements,
so it may not fit in with the CPC funding parameters. He will work with the Town Administrator to
determine. The primary permit will be a wetlands permit. He is happy to come back in to give future
updates to the committee.
4.Discussion and possible vote on Historic Preservation Restriction (HPR) options regarding
Schoolhouse #3 project
Faythe said this is a follow up to a conversation we had a few meetings ago, and she included the
information from town counsel. Shirin Everett, Town Counsel, included an option that appears to be
more flexible then going through the Mass Historic Commission. The option would be a local HPR
which would encumber the property for 30 years. We don’t have to have onerous restrictions but would
have to comply with Secretary of the Interior Standards and obtain approval of the Brewster Historical
Commission to do major changes. What does the committee think of a local HPR versus a permanent
HPR?
Sally Gunning said she thinks everyone feels this is a good idea because we are still waiting for the 2018
reimbursement which is being held up by the Commission. To have a local HPR would be wonderful to
be able to avoid that long drawn-out process. They would like to ask if it can be amendable? Windmill
Village is a work in progress, and we try to adapt to opportunities that come along, such as Schoolhouse
#3. We don’t want to be locked into something that is too restrictive and would not allow us to take up
newer opportunities as they come along.
Paul said the local restriction was something they did at Brewster Baptist. He is leaning toward a
permanent restriction because of the amount of funding. He would be fine with releasing the funds upon
the filing of the HPR and let Mass Historic take as long as necessary. Elizabeth agrees – permanent with
changed wording. Sarah and Sharon concurred. It is important to get the funding to applicants in a
timely manner. Peggy and Bruce agree. Faythe said she is fine with the local option as well. Sharon said
she was fine with either option as well. Elizabeth asked if there could be two tracks for this – one local
to release the funds and the second track to also be going through Mass Historic for the permanent at the
same time. Faythe said she was not sure.
All agree there will be an HPR either local or permanent on this project. We are going to explore the
local option to be permanent. Faythe is comfortable moving forward to Town Meeting. No vote.
5.Update on Recreation Commission 10/27 meeting comments related to Article 5
Community Preservation Committee
Minutes of November 9, 2022 Page 3 of 4
Faythe attended the meeting, and they had questions related to clarification on the percentages. At the
end of the presentation, the Recreation Commission voted 3 in favor 1 opposed to support Article 5.
6.Discussion regarding CPC related articles at November 14 Town Meeting
Faythe included, on page 5 and 6 of the packet, a first draft of a document to be handed out pre-town
meeting. At the last Town Meeting, we decided to have a handout because the article summary didn’t
include the information about the Target Allocation Policy (TAP). So, this was one of the drivers for
having a handout. She thinks the summary and the article for Fall Town Meeting have all the
information in it for voters. Do we think we need to do a separate sheet to hand to voters as they walk
in? If so, we can talk about the draft. Sarah said in handing them out at the last town meeting, it was
quite apparent how they felt, and not necessary to hand out anything else. Faythe said you would see
people get glazed over because there were two pages to decipher. Elizabeth agrees that two pages is a
problem. Peggy said the part with the graphic really helps explain the target policy, so everyone is clear.
Sharon agrees most people will have their minds made up, but this is very clear. Bruce said there may be
some people who might like to have that information in their hands. Faythe asked Cindy Bingham if she
thought it useful. Cindy Bingham answered she thought the graph would be very useful and doesn’t
think everyone will be there with their mind made up this time. Faythe said we would do the handout.
7.Status update from TAP subcommittee - none
8.Upcoming meeting schedule update
Tim Hackert from the Affordable Housing Trust – Faythe said we were thinking about a joint meeting
with them in the first quarter next year.
Faythe heard back from Don regarding the MAP presentation. She will firm up the December 14th date.
9.Project updates
Sharon received an update from Donna regarding a part that they were waiting for that has come
in. At this point, Brewster Woods is essentially complete. They think people will move in in
January. The lease process will start in November. We have $88,000 left in that commitment.
We anticipate most, if not all, of those funds will be used. They will have a ribbon cutting in the
spring.
Elizabeth said they have approval from the State for the Open Space and Rec Plan. It is available
on the website. She said there will be copies at the Planning Board, Rec Department, Library,
Town Administrator’s Office, and a couple of other places as well, for people to look at a hard
copy if they would prefer.
10.Approval of Minutes from 10/12/22
Pat Hughes name on page 4, 3rd paragraph down – update
Page 5 Draft of Article about Schoolhouse #3
Community Preservation Committee
Minutes of November 9, 2022 Page 4 of 4
Motion to approve the Minutes from 10/12/22 with those edits.
MOVED by Sarah Robinson. Seconded by Peggy Jablonski.
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski
– yes, Sarah Robinson – yes, Chair Ellis - yes.
VOTE 6-yes 0-no
Paul Ruchinskas left the meeting before the vote was taken.
11.Announcements
If you are looking to buy cornmeal, the gristmill is selling on Saturday 10-2
Reminder that Fall Town Meeting is Monday, November 14th starting at 6pm, and we urge voters
to attend
12.Items Chair could not anticipate - none
13.Upcoming meetings: November 30, 2022 at 4PM Hybrid
MOTION made by Sharon Marotti to adjourn the meeting at 5:28pm. Bruce Evans second.
Roll Call Vote: Bruce Evans – yes, Elizabeth Taylor – yes, Sharon Marotti – yes, Peggy Jablonski
– yes, Sarah Robinson – yes, Chair - yes
VOTE 6-yes 0-no
Respectfully submitted, Beth Devine, Recording Secretary
Packet of additional documents available on website for public review.
Community Preservation Committee
Minutes of November 30, 2022 Page 1 of 3
vd
2198 Main Street
Brewster, Massachusetts 02631-1898
(508) 896-3701
FAX (508) 896-8089
COMMUNITY PRESERVATION COMMITTEE
Hybrid Meeting
Wednesday, November 30, 2022, at 4:00 p.m.
MEETING MINUTES OF NOVEMBER 30, 2022
Present: Community Preservation Committee (CPC) – Chair Faythe Ellis, Vice-Chair Sarah Robinson,
Treasurer Sharon Marotti, Clerk Elizabeth Taylor, Roland Bassett, Paul Ruchinskas, Bruce Evans,
Christine Boucher
Absent: Peggy Jablonski
Also Present: Cindy Bingham, Select Board; Sally Gunning, Brewster Historical Society
Chair Ellis called the meeting to order at 4:02 pm and announced a quorum.
Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable
law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at
the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person
attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall
be by remote means only.
1.Public Announcements and Comment- none
2.Financial Update including FY24 revenue projections
Faythe said they met with Mimi Bernardo before Thanksgiving for their annual get together. She asked
Sharon to go through the numbers. The current match for FY23 is $416,202 – first distribution of
$336,886 plus two additional rounds of distributions because we are a 3% town. There is another $20M
the State is going to distribute. Governor Baker had signed off on the allocation, but they are estimating
we will get about 8% additional. Somewhere between $80,000-$100,000 more. For FY24, we estimated
tax revenue at $1,223,000; with the final tax figure for FY23 of $1,194,000 and this would be 2.5%
beyond that. We discussed the match and felt considering the matches received recently, we upped our
estimate to 30% for total revenue for FY24 of $1,581,844. Projecting $3,332,000 with the additional
$1,582,000 - we will have $4,635,000 approximately.
Paul asked with the extra tax revenue – was there any reason? Mimi Bernardo said that is just the
amount billed, we didn’t ask why.
3.Recap of Fall Town Meeting CPA article votes
Faythe is happy to say we had 3 articles on the warrant and all 3 passed! Paul said it was unfortunate the
schoolhouse move got tied up with the boardwalk, but Sally did a great job of clearing that up.
Approved:
VOTE:
Community Preservation Committee
Minutes of November 30, 2022 Page 2 of 3
4.Discussion and possible vote to amend award/grant agreement for Cobb House Outbuilding
related to disbursement of CPA funds
Faythe included some information in the packet, the document we have is 83 pages, so she cut and
pasted the relevant item which lists what the agreement says regarding deed restrictions. This has been a
very long process for a Historical Society Grant. Faythe wanted to discuss with the committee about
releasing some of this funding back to them, perhaps withholding some until the Historic Preservation
Restriction (HPR) is filed through the state.
Sally Gunning said the previous board discussion about this topic is that people are very hesitant to
move ahead with any other projects until the funding comes through from this 2018 project.
Bruce asked how much money they need to receive to get the project going? Faythe said we are talking
about the Cobb House Outbuilding. In that case, we are currently holding $110,000 and she is proposing
discussing releasing some of that money while we wait for the HPR. Bruce said a smaller amount being
held back would be acceptable.
Elizabeth said she wondered if we could draft a local HPR to hold everything in place until the state gets
through their review? She would hold back a smaller amount as well. This has been going on for much
too long. Paul would be agreeable with releasing most of those funds, $100,000. The rest of the
Committee agreed.
Motion to authorize the Chair to release funds in the amount of $100,000 related to the Cobb
House Outbuilding to the Brewster Historical Society with the remainder being held until the
HPR is on record at the Registry.
MOVED by Roland Bassett. Seconded by Sharon Marotti.
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sharon Marotti – yes, Sarah Robinson
– yes, Christine Boucher – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Chair Ellis - yes.
VOTE 8-yes 0-no
5.Discussion regarding upcoming application review process
Faythe wanted to run through everything. Tomorrow is the date Spring Town Meeting Articles will be
submitted. We have received 4 applications so far, and she expects more.
1.Town Housing Coordinator $70,580
2.POAH $100,000 for the 46 units in Wellfleet
3.HAC $50,000 for the 14 units in Orleans
4.COA $9,670 accessible picnic tables
She has received inquiries from a couple other folks. We will have a busy funding round. She plans to
confer and get everyone the electronic files submitted via email. She knows that some like hard copies,
and she will let the committee know when they will be available. 5 people want hard copy. Paul
requested getting individual applications emailed, not in packet format.
At the Dec 14th meeting, we will do the first intake of applications. She would like us to use this time to
read through them, and if we find additional information is needed, please send Beth an email so we can
keep these things moving. On December 28th we will be voting on completeness, timeliness, and
Community Preservation Committee
Minutes of November 30, 2022 Page 3 of 3
eligibility of these applications and making referrals out to other committees. She took a quick survey to
see if anyone knows they will not be attending to be sure we have a quorum.
6.Discussion of draft agenda items for 12/14/22 meeting
We are having folks come to explain the MAP project to us. Elizabeth said the correct term is Smart
Growth Cape Cod – joint project between APCC and HAC. And the other agenda item will be about the
HPR options we have for the Schoolhouse project.
7.Approval of minutes – 10/26/22
Motion to approve the Minutes from 10/26/22 as presented.
MOVED by Roland Bassett. Seconded by Bruce Evans.
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sharon Marotti – abstain, Sarah
Robinson – yes, Christine Boucher – abstain, Roland Bassett – yes, Paul Ruchinskas – yes, Chair
Ellis - yes.
VOTE 6-yes 0-no 2-abstain
Sharon and Christine abstained as they were not at the meeting.
8.Project updates - none
9.Announcements - none
10.Items Chair could not anticipate - none
11.Upcoming meeting: Wednesday, December 14, 2022 at 4PM Hybrid
MOTION made by Bruce Evans to adjourn the meeting at 4:37 pm. Elizabeth Taylor second.
Roll Call Vote: Bruce Evans – yes, Elizabeth Taylor – yes, Paul Ruchinskas – yes, Roland Bassett
– yes, Sharon Marotti – yes, Christine Boucher – yes, Sarah Robinson – yes, Chair - yes
VOTE 8-yes 0-no
Respectfully submitted, Beth Devine, Recording Secretary
Packet of additional documents available on website for public review.