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Home My Public Portal About2006-25 Improvements to KBCS Playing FieldRESOLUTION NO. 2006-25 A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, CONCERNING IMPROVEMENT OF THE PLAYING FIELD WHICH IS UTILIZED BY THE VILLAGE AT THE KEY BISCAYNE COMMUNITY SCHOOL; AUTHORIZING CONSTRUCTION OF PLAYING FIELD IMPROVEMENTS; AUTHORIZING CONTRACT BETWEEN THE VILLAGE AND PROTURF, INC. FOR CONSTRUCTION WORK ON PLAYING FIELD IMPROVEMENTS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Section 3.07(b) of the Village Charter, the Village Council desires to authorize the expenditure of Village funds for the construction of playing field improvements (the ."Project"), upon lands utilized by the Village pursuant to Agreement with the Miami -Dade County School Board at the Key Biscayne Community School facility of the School Board, as described in the Village Manager's Memorandum, marked as Exhibit "A" and attached hereto; and WHEREAS, it is necessary to expeditiously proceed with the construction of the Project; and WHEREAS, the Village Council finds, upon advice from the Village Attorney, that competitive bidding procedures for the construction work may be waived by the Village Council pursuant to Village Code Section 2-85 upon the Council finding, as is hereby found, that it is impractical to apply such competitive bidding procedures in light of the need to expeditiously complete the playing field improvements, and that public bidding is not mandated by state law, for this construction project of a construction cost of not more than Two Hundred Thousand and No/100 ($200,000.00) Dollars; and WHEREAS, the Village Council finds that it is in the best interest of the Village to proceed as indicated in this Resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals Adopted. That each of the above stated recitals is hereby adopted and confirmed. Section 2. Work Authorized, Specification of Funds. A. That the construction activities for the playing field improvements (the "Improvements") as described herein and in Exhibit "A", attached hereto, are hereby approved and authorized, subject to the condition that the construction cost of the Improvements shall not be more than Two Hundred Thousand ($200,000.00) Dollars. B. That the funding source for the Project shall be that which is specified in Exhibit "A". Section 3. Agreement Approved. That the Village Manager is hereby authorized to enter into an Agreement with Proturf, Inc., for the construction work (the "Agreement") in a form and substance approved by the Village Attorney, which is consistent with the standard format routinely used by the Village and is consistent with the requirements of this Resolution, and such Agreement is hereby approved, subject to approval of the Village Attorney as to form and legal sufficiency. Section 4. Implementation. That the Village Manager is hereby authorized to take any and all action which is necessary to fully implement the purposes of this Resolution, the Agreement and the Improvements. Section 5. Effective Date. That this Resolution shall be effective immediately upon adoption hereof. 2 PASSED AND ADOPTED this 13th day of June, 2006. /1/0 cetzto4 L., MAYOR ROBERT OLDAKOWSKI %A fa,?-/ CHITA H. ALVAREZ, CMC, VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENC VILLAGE ATTORNEY 103.001/Resolutions/Authorizing Resolution for Improvements of Playing Field 4.27.06 3 EXH I BIT "A" VILLAGE OF KEY BISCAYNE Village Council Robert Oldakowski, Mayor Robert L. Vernon, Vice Mayor Enrique Garcia Steve Liedman Jorge E. Mendia Thomas Thornton Patricia Weinman Village Manager Jacqueline R. Menendez Office of the Village Manager DT: June 13, 2006 TO: Ho orIle Ma it Members FR: q eli • e . Menende Village Manager Key Biscayne Community School Field Improvements Initial design documents have been completed for the Community School Baseball Field project prepared by PBS &J and a formal bid has been submitted by Proturf, Inc. the contractor responsible for the completion of the St. Agnes playing field last year. The attached recap spread sheet identifies the original estimate for the project prepared by Skyline Management Group and the result of the bid submitted by Proturf. The initial estimate was $310,000, the actual bid is $192,143. Several of the items included in the bid are allowances which may in fact be lower once all final details have been resolved and a permit issued to begin construction. We are recommending Council approval of an amount not to exceed the $192,143 bid to facilitate as much construction progress as possible during the school vacation penod. Staff has met with the Miami Dade County School Board who has agreed to pay for a portion of the field repairs. Funding within the Village of Key Biscayne is available in the playing fields reserve fund. Included with the playing fields information is a field lighting estimate for informational purposes, only. 88 West McIntyre Street • Suite 210 • Key Biscayne, Florida 33149 • (305) 365-5500 • Fax (305) 365-8936 MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT ' www.keybiscaynefl.gov SKYLINE MANAGEMENT GROUP VKB Community School Sports Field Proturf, Inc. Bid 6/7/2006 Description Quantity Unit Cost Extension Site Preparation incl. Demo. Allow. 1 EA $ 15,400.00 $ 15,400.00 Regrade Ball Field Bid 1 EA $ 14,910.00 $ 14,910.00 Install New Bermuda Grass Bid 1 EA $ 10,650.00 $ 10,650.00 Irrigation System Bid 1 EA $ 25,000.00 $ 25,000.00 New Backstop Bid 1 EA $ 8,000.00 $ 8,000.00 New Dugouts Bid 2 EA $ 6,150.00 $ 12,300.00 New Field Fencing Allow 1 EA $ 8,613.00 $ 8,613.00 Dugout Benches Allow. 2 EA $ 585.00 $ 1,170.00 Landscape (Palm Tree) Allow. 1 EA $ 3,000.00 $ 3,000.00 Drainage System Bid 6 EA $ 9,000.00 $ 54,000.00 Ball Field Equipment Allow. 1 EA $ 2,500.00 $ 2,500.00 Contingency 1 LS $ 15,000.00 $ 15,000.00 Total Construction Budget $ 155,143.00 Engineering and Professional Fees $ 37,000.00 Total Project Budget . $ 192,143.00 Key Biscayne Community School Lighting information Key Biscayne, FL Date: 4/3/06 Equipment Description — Baseball/2 Basketball Courts - Turnkey Electrical Installation - $157,301.60 + tax Light Structure Green TM System delivered to your site in Five Easy Pieces TM • 6 Pre -cast concrete bases • 6 Galvanized steel poles • UL Listed remote electrical component enclosures • Pole length wire harness • Factory -aimed and assembled luminaires Also Includes: • Energy savings of more than 50% over standard lighting system • 50% less spill and glare light than Musco's prior industry leading technology • Musco Constant 25TM warranty and maintenance program that eliminates 100% of your maintenance costs for 25 years, including labor and materials • Guaranteed constant light level of for 25 years, +1- 10% per IESNA RP -06-01 • 2 group re -lamps at the end of the lamps' rated life, 5000 hours • Control Link® Control & Monitoring System for flexible control and solid management of your lighting system • Lighting Contactors sized for existing electrical service Quotation Price — Baseball Field w/ 4 poles & 2 Basketball Courts with 2 poles Pricing is per City of Jacksonville Bid #SC -0549-03 Description QTY $ Per • Total 1) 60' mounting height poles with 5 fixtures 2 $ 6,705 13,410.00 2) 60' mounting height poles with 8 fixtures 2 $ 8,375 16,750.00 3) 40' mounting height poles with 4 fixtures 2 $ 3,200 6,400.00 4) TLC Glare Control Visors 34 $ 158 5,372.00 5) 9% Adder for 146 MPH Wind Speed 4 18,129.60 6) Disconnects 6 $ 210 1,260.00 7) Control Link 1 $ 9,000 9,000.00 SUB -TOTAL 70,321.60 Installation of Poles/Fixtures 8) 60' mounting height poles with 2-21 fixtures 4 $ 2,300 9,200.00 9) 40' mounting height poles 2 $ 1,700 3,400.00 10) Concrete Backfill adder for 40 - 60' poles 6 $ 200 1,200.00 11) Pull Boxes 6 $ 200 1,200.00 12) 200 Amp Serivce Installations 1 $ 7,800 7,800.00 13) Conduit, Wire, Trenching Turnkey Installation 2075 $ 22 45,650.00 SUB -TOTAL 68,450.00 14) 10 Club Warranty - Extended to 25 Years 34 $545 18,530.00 Total with 25 Year Warranty 157,301.60 Musco has recently introduced the new Light Structure Green technology that allows you to save up to 50% in kW consumption for your sports lighting system. This new and improved system will be provided for the above quoted price. Sales tax, labor, and unloading of the equipment is not included as part of this quote. Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential.