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HomeMy Public PortalAbout2012-10-16 PC minutes VILLAGE OF PLAINFIELD PLAN COMMISSION RECORD OF MINUTES DATE: October 16 , 2012 Chairman Sobkoviak called the Plan Commission meeting to order at 7 :0 2 p.m. and led the pledge to the flag. ROLL CALL Commissioners O’Rourke, Kiefer, Heinen, Fulco , Chairman Sobkoviak and the Fire District were present. The Park, School , and Library District s wer e absent. Commissioner Renzi arrived at 7:03 p.m. and C ommissioner Seggebruch arrived at 7:05 p.m. Also present were Michael Garrigan, Village Planner and Merrilee Trotz, Recording Secretary Approval of Minutes: The Plan Commission minutes from Septem ber 18 , 2012 w ere accepted as amended under the Discussion paragraph . PUBLIC COMMENTS: There was no response. DEVELOPMENT REPORT Mr. Garrigan indicated the Village Board considered and approved the Sabadosh annexation, the Metrou annexation and special use; and supported the Collins (Renwick Road) annexation and rezoning at their meeting October 15, 2012. OLD BUSINESS : None NEW BUSINESS: Case No. 15 9 6 -092612 .SPR KLA Plainfield Mr. Garrigan stated this is a request for site plan approval of a 12,000 square foot pre -school on approximately 1.36 acres located adjacent to the Wheaton Eye Center and Alzheimer Center . This pre -school will be developed on Lot 2 of this Planned Development (PD); the parking lot and access drive has already been construc ted; 66 parking spaces including 3 handicapped parking spaces have been provided which is consistent with the minimum parking requirements under the Village’s Site Plan Review Ordinance; the proposed playground consisting of approximately 6,000 square feet will be fenced in pursuant to state requirements; the PD provided relief on the side yard setback on the north side of this lot Regarding the architecture Staff is requesting the applicant replace the EIFS sections from the top of the windows to the grou nd level grade with face brick on all four elevations and to incorporate a horizontal soldier course ban of brick in the area above the window line to be more consistent with the Site Plan Review Ordinance. Michael P. Collins VILLAGE P RESIDENT Michelle Gibas VILLAGE CLERK TRUSTEES Margie Bonuchi Paul Fay Bill Lamb Garrett M. Peck James Racich Dan Rippy Plan Commission Minutes October 16, 2012 Page 2 of 3 A landscape plan has been submitted providing mo re than the required number of plantings. Staff is requesting the addition of several shade trees in the rear yard to provide some long term shade to the proposed playground and to soften the western elevation of this proposed building . A photometric pla n has been submitted and meet s all the minimum requirements of the Site Plan Review Ordinance; Staff is requesting the proposed lighting fixture incorporate the same color as the existing lighting standards at Wheaton Eye Center and the Alzheimer Center. A trash enclosure plan has been submitted and meet s all the requirements of the Site Plan Review Ordinance . Staff is requesting the applicant to conceal the utility meters by enclosing them or painting the meters to blend with the face brick . The exist ing retention pond was designed to service this site and all utilities are in place for the construction of this building. Staff is suggesting a favorable recommendation with the five stipulations outlined in the staff report . Chairman Sobkoviak sworn in Jonath a n Willette , developer of the KLA Plainfield school . Mr. Willette prese nted a video of the KLA schools and explained how the school teaches children between the age of 3 months to 6 year s of age . Mr. Willette indicated the applicant has agreed to brick the entire building; to add the additional shade trees in the play area; to match the light fixtures as closely as possible; and indicated the meters will be painted to match the building and the hedge row will help block the view of the meters as we ll. Mr. Willette indicated they will work with the Village Engineer and the Fire Department. Chairman Sobkoviak asked for any public comments. No one approached the microphone. Commissioner Kiefer questioned the number of students and confirmed the location of the setback variance was to the north side of the building . Mr. Willette indicated 198 students would be at full capacity. Commissioner Heinen asked about the setback. Mr. Garrigan indicated that was part of the PD with the original propose d day care facility. Commissioner Heinen asked if there was anything the applicant is doing to offset the reduced setback . Mr. Garrigan indicated the applicant has added an extensive amount of stone to their elevations and made the building architectural ly interesting. Commissioner Heinen asked how the property line was established; if the parking for the Alzheimer Center met code as there were vehicles parked in this lot ; mentioned the parking lot does not have the final surface coarse . Mr. Garrigan s tated the lot line was dictated by the Alzheimer Center; was not aware of any cross easement parking and stated the Alzheimer Center would need to rectify any parking issues . Mr. Willette indicated the final coarse would be completed when construction is completed probably in early spring. Commissioner Seggebruch asked if the applicant was in excess of the landscaping requirements. Mr. Garrigan replied in the affirmative. Commissioner Seggebruch suggested the architect indent the exit doors along the no rth and south side of the building or flip the landscaping beds with the sidewalk along the north and south side s of the building to me e t the evacuation requirement under the International Building Code ; doing so would provide that the open doors would no longer block the egress. Chairman Sobkoviak asked if this change would be covered by stipulation number 1. Commissioner Seggebruch indicated no as this would be building code not an engineering issue. Some additional Plan Commission Minutes October 16, 2012 Page 3 of 3 discussion was held resulting in a s ixth stipulation being added to “r esolv e the emergency egress issues on the north and south sides of the building .” Commissioner O’Rourke asked about West Prairie Grove Drive. Chairman Sobkoviak swore in Scott Hagge, developer/owner of the subdivision. Mr. Hagge indicated he completed the construction of Prairie Grove Drive to the western edge of this property in order to get a letter of credit released, and there is a recapture agreement with the property south and west of this property that if those (s outh and west) properties develop he would receive reimbursement for that half of Prairie Grove Drive. Mr. Garrigan indicated Prairie Grove Drive is public and the plan is to extend it all the way to 248 th . Chairman Sobkoviak asked for any questions or comments from the audience. There was no response. Commissioner Kiefer made a motion to recommend approval of the Site Plan for KLA Pre -School subject to the following stipulations: 1. Compliance with the requirements of the Village Engineer. 2. Compliance wi th the requirements of the Plainfield Fire Protection District. 3. Modify the architectural elevations per the recommendations of staff. 4. That any lighting standard incorporate a unified color as the other lighting standards within this planned development. 5. Th at the applicant identify how the utility meters will be screened on the subject structure. 6. Resolve the emergency egress issues on the north and south sides of the building . Commissioner O’Rourke seconded the motion. Vote by roll call : Seggebruch, yes; O’Rourke, yes; Renzi, yes; Heinen, yes; Fulco, yes; Kiefer, yes; Sobkoviak, yes. Motion carried 7 -0. DISCUSSION Chairman Sobkoviak reminded the commissioner to complete the training for the open meeting act and to return the certificate to Merrilee . Adj ourned at 7 :5 0 p.m. Respectfully submitted by _________________________ Merrilee Trotz Recording Secretary