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Home My Public Portal About20180807 - Select Board - Meeting Minutes TOWN OF HOPKINTON Board of Selectmen Meeting Minutes – August 7, 2018 1 Hopkinton Town Hall, 18 Main Street, Hopkinton MA 6:30 PM Board of Selectmen Members Present: Claire Wright, Chair, Brendan Tedstone, Vice Chair, Brian Herr, Irfan Nasrullah, John Coutinho (6:12 PM) Officials Present: Town Manager Norman Khumalo, Director of Land Use and Town Operations Elaine Lazarus CALL TO ORDER: Ms. Wright called the public meeting to order at 6:05 PM in the Town Hall. The Chair entertained a motion to enter into executive session to approve executive session Minutes, to consider litigation strategy with respect to Petition of Eversource Energy for Zoning Exemptions (DPU) because an open meeting may have detrimental effects on the litigating positions of the Board, to consider the purchase, sale, lease or value of real property in relation to open space preservation, Town Hall, and the Main Street Corridor Project because an open meeting may have detrimental effects on the negotiating positions of the Board, to consider strategy relative to contract negotiations with non-union personnel, Town Manager and Town Hall employees, to reconvene in open session at the conclusion of executive session, and to allow the following officials to be present: Norman Khumalo, Elaine Lazarus. MOVED by Mr. Tedstone and SECONDED by Mr. Herr. ROLL CALL: Ms. Wright-Yes; Mr. Tedstone-Yes; Mr. Herr-Yes; Mr. Nasrullah-Yes. VOTE to Approve: Yes-4, No-0. REOPEN PUBLIC SESSION: Ms. Wright reopened the Public Session with the Pledge of Allegiance at 6:52 PM. PUBLIC FORUM: The Board noted that Town offices are now located back at Town Hall, and thanked all those who worked to make that happen. The Board thanked HCAM-TV for hosting the Board’s meetings over the last year. GIRL SCOUT GOLD AWARDS: The Board recognized Melissa Hayes and Grace Darkow, recipients of Girl Scout Gold Awards. Each recipient described their project to the Board. The Board recognized troop leader Karen Bograd for her years of service. A representative of the Girl Scouts of Eastern Massachusetts made a presentation to the award recipients and Ms. Bograd. PUBLIC HEARING - HOPKINTON FRIENDLY SERVICES - SECTION 15 PACKAGE STORE LICENSE, 92 WEST MAIN STREET: 2 MOVED by Mr. Herr and SECONDED by Mr. Coutinho open the public hearing and continue it to later in the meeting. Vote to Approve: Yes-5, No-0. CONSENT AGENDA: MOVED by Mr. Herr and SECONDED by Mr. Tedstone to approve and sign the 2018 State Primary Warrant. Vote to Approve: Yes-5, No-0. MOVED by Mr. Herr and SECONDED by Mr. Coutinho to approve the Minutes of the 7/10/18 meeting as amended. Vote to Approve: Yes-5, No-0. The Board recognized Austin Spang and Jessica Fleet for their service to the Town. MOVED by Mr. Coutinho and SECONDED by Mr. Nasrullah to accept the resignation of Austin Spang from the Historical Commission and Jessica Fleet from the Board of Appeals (Associate Member). Vote to Approve: Yes-5, No-0. The Board reviewed the application for an Entertainment/Special Temporary Alcohol License for a “Blooms, Brews and BBQ” event at Weston Nurseries, 93 East Main St., on 9/8/18. MOVED by Mr. Herr and SECONDED by Mr. Tedstone to approve the Entertainment License and a Special Temporary Alcohol License for the Blooms, Brews and BBQ event on 9/8/18. Vote to Approve: Yes-5, No-0. PUBLIC HEARING - HOPKINTON FRIENDLY SERVICES - SECTION 15 PACKAGE STORE LICENSE, 92 WEST MAIN STREET: Nayla Aoude, business owner, described the request for the license to sell beer and wine at the current Mobil station, noting that it is needed in order to be economically successful, as Dunkin Donuts is moving out soon. She noted that the building will eventually be demolished and a new service station/convenience store will be built, but the timing is uncertain, and that she would reopen in the new building and request a transfer of the license at that time. Board members questioned the amount of space to be devoted to the beer and wine sales and asked about an unpaid fee to the Board of Health. Ms. Aoude stated that it will be limited to 4 coolers, and the fee will be paid tomorrow. Mr. Coutinho referred to a similar license request nearby, which was denied. The Board discussed TIPS certification, the floor plan submitted, whether the issuance of a license is in the community interest, and the mechanics of the change of license to a new building in the future. There was no public comment. MOVED by Mr. Herr and SECONDED by Mr. Tedstone to close the public hearing. Vote to Approve: Yes-5, No-0. The Board discussed the issues raised, and Ms. Wright referred to the standards in the Board’s adopted policy. The Board reviewed the permitting team comments and discussed the uniqueness of the request, the convenience to consumers, and that there are presently no alcohol sales at service stations. It was noted that if the license is issued, there will be time for review before renewal and transfer of license to the new building. MOVED by Mr. Herr and SECONDED by Mr. Tedstone to approve the grant a Section 15 Package Store (Wine & Malts) license for Hopkinton Friendly Services, Inc. at 92 West Main St., contingent on: 1) the submission of a revised floor plan indicating that the alcoholic beverages for sale will be kept in 3 4 coolers only; 2) all outstanding fees owed to the Town are paid; and 3) acknowledging that the current building is planned to be demolished and a new store constructed on an expanded lot, the license issued is for the current building only, and if a license is desired for the new location, a new application to the Board will be required. Vote to Approve: Yes-3 (Tedstone, Herr, Nasrullah), No-2 (Wright, Coutinho). STREET NAME APPROVAL - THE TRAILS AT LEGACY FARMS: Vin Gately, Heritage Properties, requested approval of the five streets within The Trails at Legacy Farms development off Legacy Farms North, noting that it will have 180 age-restricted units and will be constructed in phases. MOVED by Mr. Coutinho and SECONDED by Mr. Tedstone to approve the names Clubhouse Lane, Bandon Lane, Birkdale Lane, Weston Lane, and Waterville Lane, with the locations of each street shown on the submitted plan. Vote to Approve: Yes-5, No-0. HOPKINTON FAMILY DAY BANNER: Ann Click and Patrick O’Brien appeared before the Board, and requested approval of a banner over Main Street to publicize Family Day on Sept. 15, 2018. MOVED by Mr. Tedstone and SECONDED by Mr. Coutinho to approve, pursuant to Zoning Bylaw Section 210-179.C, the display of a banner over Main Street for Hopkinton Family Day, which complies with the regulations in the Zoning Bylaw. Vote to Approve: Yes-5, No-0. APPOINTMENTS: Nancy Drawe and Carole Slaman described their interest in serving on the Council on Aging. MOVED by Mr. Tedstone and SECONDED by Mr. Nasrullah to appoint Nancy Drawe a full member, and Carole Slaman an associate member, of the Council on Aging, both to terms expiring 6/30/2021. Vote to Approve: Yes-5, No-0. Carole Nathan and Sarah Viadero described their interest in serving on the Marathon Fund Committee. Applicant Colleen Charleston was not present. Ms. Nathan stated that the Committee has 6 members and suggested that it should have an even number. The Board discussed the number of members and the Charge of the Committee. MOVED by Mr. Herr and SECONDED by Mr. Tedstone to direct the Town Manager to review the Marathon Fund Committee charge and membership, and make recommendations for consideration by the Board at a future meeting. Vote to Approve: Yes-5, No-0. MOVED by Mr. Coutinho and SECONDED by Mr. Nasrullah to appoint Carole Nathan and Colleen Charleston to the Marathon Fund Committee, to terms expiring 6/30/2019. Vote to Approve: Yes-5, No-0. MOVED by Mr. Tedstone and SECONDED by Mr. Nasrullah to appoint David Godfroy to the Permanent Building Committee, to a term expiring 6/30/2021. Vote to Approve: Yes-5, No-0. MOVED by Mr. Coutinho and SECONDED by Mr. Tedstone to appoint Francis DeYoung as the Planning Board representative on the Open Space Preservation Commission. Vote to Approve: Yes-5, No-0. 4 MOVED by Mr. Coutinho and SECONDED by Mr. Tedstone to appoint Kevin Riess, Farai Sithole and Ryan Reilly as Special Officers, terms expiring 6/30/2021. Vote to Approve: Yes- 5, No-0. MOVED by Mr. Herr and SECONDED by Mr. Nasrullah to appoint the following FY19 Election Workers, to a one year term: Karen Adelman Mary Arnaut Bob Auclair Kathy Auclair Mary Ostiguy Veronica M. Bilodeau Louise Bracci Colleen Charleston Ann Click Susan Conway Donna Deneen Samantha Dings Louise Donahue Nancy Drawe Richard Duggan Liz Edwards Mary Lou Ellsworth Russell Ellsworth Grace Gradie Leonard Holden Jennifer MacMillan Mary McRobert Carol A. Mecagni Jo Ann D. Morgan Mary Morrissey Barbara L. Picard Joyce I. Plucker Jean C. Warden Mary P. Woodward Linda Dibona Ralph Given Sheila Frackleton Mary Jo LaFreniere Meenakshi Bhrath Dorothy Pyne Melanie Smith Joseph Frackleton Vote to Approve: Yes-5, No-0. TOWN MANAGER REPORT: Mr. Khumalo reviewed the changes to the Metrowest Veterans’ Agreement between Hopkinton, Ashland, Medway and Holliston, noting that the office would be moving to the Holliston Town Hall. MOVED by Mr. Herr and SECONDED by Mr. Coutinho to renew participation in the Metrowest Veterans’ District, approve the changes to the Service Agreement between the participating communities and the Commonwealth of Mass., and to approve the FY19 Amendment to the District Agreement. Vote to Approve: Yes-5, No-0. LIAISON REPORTS: Mr. Coutinho stated that he met with the Boston Athletic Association today. FUTURE AGENDA ITEMS: DPW strategic plan, including tree management and poison ivy abatement (Coutinho); downtown parking (Coutinho); Keefe Tech regional agreement changes (Wright); Trails issues raised by residents (Wright). MOVED by Mr. Tedstone and SECONDED by Mr. Coutinho to adjourn the meeting. Vote to Approve: Yes-5, No-0. Adjourned: 9:09 PM Approved: September 11, 2018 Documents used at the meeting: ● Draft Minutes of the 7/10/18 Board of Selectmen meeting 5 ● Proclamations to Melissa Hayes, Grace Darkow and Karen Bograd ● Email from Austin Spang to Elaine Lazarus, dated 7/10/18, re: Resignation from Hopkinton Historic Commission ● Email from Jessica Fleet to Mark Hyman, dated 7/30/18, re: Board of Appeals Resignation ● Warrant for 2018 State Primary ● Special Temporary Alcohol License Application and Entertainment License Application, Weston Nurseries Inc., 93 East Main St., Blooms, Brews & Barbecue Festival on 9/8/18, and supporting documents ● Permitting Team Comments, Blooms, Brews & Barbecue Festival ● General License Application, Hopkinton Friendly Services, Inc., 92 West Main St., and supporting documents ● Letters dated 7/11/18, 7/19/18, and 7/26/18 to Board of Selectmen from Vincent Gately, Heritage Properties, re: The Trails - Street Names, and supporting documents ● Permitting Team Comments, The Trail Street Name Request ● Zoning Bylaw Article XXVII, Signs ● Board/Committee Appointments, Tuesday, August 7, 2018, Board of Selectmen Meeting ● FY2019 Amendment to Agreement by and Among the Towns of Ashland, Holliston, Hopkinton and Medway for Veterans’ District and Apportionment of Expenses ● Metrowest District Veterans’ Services - District Bylaws ● Metrowest District Veterans’ Services - FY2019 District Budget