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Home My Public Portal AboutMinutes-3/21/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: March 21, 2017—7:00 PM Web Page: www.tiffin-iowa.org Posted: March 17, 2017(website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Work Session A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session March 21, 2017 at 6:17 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton, Jo Kahler, Jim Bartels. Absent: Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Public Works Director Brett Mehmen, Assistant Public Works Director Brian Detert, City Engineer Ben Carhoff and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Kahler. All ayes, motion carried. C. Discussion of Phase I—Park Place City Administrator Doug Boldt discussed the plan for Phase 1 —Park Place with a focus on Park Road and the trunk sewer. Council, Duane Musser with MMS and Doug Boldt discussed what is currently happening. D. Iowa City Area Development (ICAD) Update and 2030 Campaign Mark Nolte—ICAD gave Council an Update and review of the 2030 Campaign. E. Discussion of One-time Water and Sewer Adiustment Ordinances Doug Boldt provided information he collected from other cities with similar ordinances. F. Review of Home Builders Association Annual Meeting—Brian Shay G. Discussion/Questions from Council Members re2ardin2 items on the Regular City Council Agenda H. Other Business L Adiournment City Council Agenda Page I of 5 Motion to adjourn by Kahler. Second by Havens. All ayes, meeting adjourned at 6:59 PM Council Meeting A. Call to Order—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a Regular Session on March 21, 2017 at 7:00 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton, Jo Kahler, Jim Bartels. Absent: Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Public Works Director Brett Mehmen, Assistant Public Works Director Brian Detert, City Engineer Ben Carhoff, City Attorney Michael and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Kahler. All ayes, agenda approved. D. Communications and Reports: Johnson County—Continuing with the speed checks on Ireland Ave. E. Consent Agenda Motion to amend minutes under Mayor Reports change `General Store' to `Old Hardware Store' by Bartels. Second by Kahler. All ayes, motion carried. Motion to approve amended the Consent Agenda which includes City Council Minutes by Bartels. Second by Kahler. All ayes, motion carried. F. Mavoral Proclamation 1. G. Public Hearing 1. H. Ordinance Approval/Amendment 1. L Resolutions for Approval 1. Resolution 2017-016—A Resolution Setting the Date for a Public Hearing to Institute a One-time Water Adjustment Ordinance Motion to approve Resolution 2017-016—A Resolution Setting the Date for a Public Hearing to Institute a One-time Water Adjustment Ordinance by Upton. Second by Havens. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan. All ayes, Resolution 2017-016 approved. 2. Resolution 2017-017—A Resolution Setting the Date for a Public Hearing to Institute a One-time Sewer Adjustment Ordinance City Council Agenda Page 2 of 5 Motion to approve Resolution 2017-017-A Resolution Setting the Date for a Public Hearing to Institute a One-time Sewer Adjustment Ordinance by Kahler. Second by Upton. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan. All ayes, Resolution 2017-017 approved. J. Old Business I. K. Motions for Approval 1. Consideration of Payables List-Motion to Approve by Kahler. Second by Bartels. All ayes, motion carried. CLAIMS REPORT 3-21-17 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED BUSINESS SYSTEMS BW&COLOR TONER $ 255.58 ALLIANT ENERGY TIFFIN STREET LIGHTS $ 1,683.54 ALLIANT ENERGY 109 BROWN STREET $ 2,651.38 ALLIANT ENERGY 2803 HWY6 EAST SHED $ 39.14 ALLIANT ENERGY 201 MAIN STREET $ 315.40 ALLIANT ENERGY 809 E MARENGO RD CITY PARK $ 266.00 ALLIANT ENERGY 811 E HWY6 RDTIFFINSIGN $ 53.44 ALLIANT ENERGY 321 RLLNG HLLS DR PND AERTR $ 17.22 ALLIANT ENERGY 119 BROWN STREET WTR TRTMNT $ 2,166.14 ALLIANT ENERGY 201 MAIN STREET SIREN $ 21.57 ALLIANT ENERGY 221 MAIN STREET FIRE SHED $ 241.48 ALLIANT ENERGY 201 RR ST PW SHOP $ 188.14 ALLIANT ENERGY 300 RR ST CITY HALL $ 109.87 CARGILL INC SALT FOR WATER PLANT $ 4,194.09 CCA POST PROM CCA POST PROM DONATION $ 100.00 CEDAR VALLEY HUMANE SOCIETY STRAY ANIMALS $ 520.00 DAN'S OVERHEAD DOORS BLDG REPAIR/DOOR $ 236.01 DATA TECHNOLOGIES USER GRP MTNG-ASH LEY DATA TECH $ 95.00 ECICOG TRAINING ASHLEY $ 15.00 ELECTRONIC ENGINEERING KEY CARDS $ 34.45 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES $ 29.50 HART FREDERICK CONSULTAN ENGINEERING FEES $ 760.00 HART FREDERICK CONSULTAN ENGINEERING FEES $ 715.00 HART FREDERICK CONSULTAN ENGINEERING FEES $ 7,386.25 HART FREDERICK CONSULTAN ENGINEERING FEES $ 2,017.50 HART FREDERICK CONSULTAN ENGINEERING FEES $ 17.50 HART FREDERICK CONSULTAN ENGINEERING FEES $ 3,579.00 HART FREDERICK CONSULTAN ENGINEERING FEES $ 12,717.50 HART FREDERICK CONSULTAN ENGINEERING FEES $ 502.50 HART FREDERICK CONSULTAN ENGINEERING FEES $ 522.50 HART FREDERICK CONSULTAN ENGINEERING FEES $ 570.00 HART FREDERICK CONSULTAN ENGINEERING FEES $ 4,132.50 HART FREDERICK CONSULTAN ENGINEERING FEES $ 8,170.00 HART FREDERICK CONSULTAN ENGINEERING FEES $ 47.50 HART FREDERICK CONSULTAN ENGINEERING FEES $ 47.50 HART FREDERICK CONSULTAN ENGINEERING FEES $ 7,030.00 HART FREDERICK CONSULTAN ENGINEERING FEES $ 47.50 HART FREDERICK CONSULTAN ENGINEERING FEES $ 95.00 HOLLYWOOD GRAPHICS CLOTHES ALLOWANCE $ 243.30 IOWA DEPT OF REVENUE W/H STATE TAXES $ 289.65 IOWA FIRE EQUIPMENT CO DRY CHEMICAL FIRE EXTNGSR $ 42.45 IOWA INTERSTATE RAILROAD,LTD SIGNAL MANTNCE 4 BK PTH $ 201.76 IOWA PRISON INDUSTRIES SIGNSAND SUPPLIES $ 529.00 IPERS FEBRUARY IPERS UNDERPAYMENT $ (23.96) City Council Agenda Page 3 of 5 IPERS FEBUARY IPERS PAYMENT $ 23.99 IPERS IPERS $ 517.99 IPERS IPERS $ 1,078.82 JOHN DEERE FINANCIAL ADAMS SHOES AND JEANS $ 314.03 JOHNSON COUNTY RECORDER RECORDING FEES $ 28.00 JOHNSON COUNTYSHERIFF MARCH POLICE PROTECTION $ 6,396.00 KAY PARK REC CORP BLACK TUBE PAINTED TABLE FRME $ 5,799.00 LENOCH&CILEK ACE-IOWA CITY TOWELS FOR SHOP $ 127.96 LOWES BUSINESS ACCOUNT SUPPLIES $ 276.96 MENARDS CLEAR MOGUL BASE $ 21.98 MENARDS HMMR SET,HOLE STRAP,COBOWRCH $ 44.89 NET-SMART INC MNTHLY WEBST HSTNG 3/15-4/15 $ 76.00 NORTH LIBERTY LEADER LEGAL PUBLICATIONS $ 506.49 PACE SUPPLY PROTURF $ 1,419.80 PITNEY BOWES PURCHASE POWER POSTAGE METER $ 696.30 PITNEY BOWES PURCHASE POWER POSTAGE METER $ 389.40 RIVER PRODUCTS ROADSTONE 1' $ 648.24 RSM US PRODUCT SALES LLC PRFSSNL CNSLTNG $ 1,200.00 SCHIMBERG CO MEGA LUBE,TYL VALVE BOX SCREW $ 1,059.36 SHAY,BRIAN REIMBRSMNT FOOD $ 21.52 SOLON STATE BANK F350 REVENUE LOAN $ 795.52 STATE HYGIENIC LAB LAB TESTS $ 454.00 THE DEPOT TIFFIN LP EXCHANGE $ 141.21 US CELLULAR CELL PHONES $ 420.08 USA BLUE BOOK SEWER TESTING SUPPLIES $ 58.92 ****PAID TOTAL***** ****SCHED TOTAL***** $ 85,389.36 *****REPORTTOTAL***** $ 85,389.36 001 GENERAL 15516.98 110 ROAD USE TAX 4064.95 200 DEBT SERVICE 795.52 307 CAP PARK RD PAVING PRJ 7030 312 ROBERT'S FERRY CAP PROJ 13220 315 CAP-CITY PARKS PRJ 5799 320 ROUND A BOUT-HWY-6/PARK RD 47.5 600 WATER 10226.47 610 SEWER 2671.19 614 WWTP EXPANSION PROJECT 26017.75 2. Consideration of Change Order#1 —WRH, Inc. —Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. 3. Consideration of Application to Allow Hunting on Property in Tiffin's City Limits— Motion to Approve by Upton for a period of one year. Second by Bartels. Roll Call: Ayes: Upton, Bartels, Kahler. Abstain: Havens, motion carried. 4. Discussion and Consideration of Drainage Way Change between 480 Roberts Ferry Road and 287 West Goldfinch Drive as part of Street Reconstruction Project and Council Action as Needed Upton requested to review what help the City gave other residednts with similar drainage and erosion issues. 5. Discussion and Consideration to Proceed with City Hall Expansion Project and Council Action as Needed Motion to approve proceeding with Woodruff Construction to design the City Hall Expansion by Upton. City Council Agenda Page 4 of 5 Second by Kahler All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report— Spoke about Old Hardware Store with Greg Stevens. Spoke about ways to purchase if Council wishes to proceed. 2. City Council Report - 3. Director of Public Work's Report—High Service Pump is fixed roughly $5k to fix. 4. Building Official Report—Presented a report he provided at the Annual Home Builders Association meeting. 5. City Engineer's Report—Ben Carhoff- looked at trail today and will be contacting Metro to see when they will be scheduling to fix the trail. 6. City Attorney's Report—Nothing. 7. City Administrator's Report - ICAP Grant $500k awarded to the City for the Highway 6 roundabout. N. Adiournment Motion to adjourn by Havens. Second by Kahler. All ayes, meeting adjourned at 8:08 PM Ashley Platz,Deputy City Clerk March 21,2017 City Council Agenda Page 5 of 5