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HomeMy Public PortalAbout01/20/98 CCM15 MEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 20, 1998 The City Council of Medina, Minnesota met in regular session on January 20, 1998 at 7:30 p.m. in the City Hall Chambers. Mayor John Ferris presided. Members present: Ferris, Zietlow, Hamilton, Johnson, and Thies. Members absent: None. Also present: Police Chief Ed Belland, Attorney Ron Batty, Public Works Director Jim Dillman, Zoning Administrator Loren Kohnen, City Engineer Glenn Cook, and City Clerk - Treasurer Paul Robinson. 1. Additions to the Agenda A. Metropolitan Environmental Services Grant Application. B. Resolution Approving a Boxing Event at Medina Entertainment Center. C. Discussion About the Minnehaha Creek Watershed District — Mooney Lake Project. Moved by Phil Zietlow, seconded by Ann Thies, to approve the agenda as amended. Motion passed unanimously. 2. Approval of the Minutes Minutes from the January 6, 1998 meeting were not available for approval at this meeting and will be available at the February 3 meeting. 3. Consent Agenda A. Gambling Permit and 3.2 Liquor License for Holy Name Church. B. Gambling Permit for Turn in Poachers Organization. C. Resolution 98-04 Granting Preliminary Plat Approval to Lance and Sunny Beaulieu. D. Resolution 98-05 Denying a Variance for a Sign for McDonald's Corporation. E. Resolution 98-06 Granting Preliminary Plat Approval to JFC Investments LLC/Berthiaume Commercial Lawn & Snow. Moved by Jim Johnson, seconded by John Hamilton to approve the consent agenda as presented. Motion passed unanimously. 4. Comments from Residents in Attendance on Items Not on the Agenda Mark Schimke, 4592 Wichita Trail, said he wanted to speak about the feasibility study for the Wichita Trail Sewer Project. He read in the paper that the council needed six residents in favor of this project. The article also raised a number of issues that concerned him, such as the claim that raw sewage was flowing into Lake Peter. He said he investigated this last summer and saw only a trickle of water flowing into the lake. He did not see any evidence of raw sewage. Schmike said at the meeting in December with city staff, the city was considering $20,000 to $25,000 assessments for what he believed would be for sewer and water service. The current proposal is only for sewer yet the same cost. He said there are three residents currently against the project, one on the fence, and two that are for it. He said because of the number of people against the project, it looks like it would Medina City Council Meeting Minutes January 20, 1998 16 not be feasible for this project to go forward. He said it looks like the money was wasted on this project, that was not his desire, and he was sorry he brought it up at this late date. Schmike said he and his neighbor, Scott Dahlman, had spoken with a surveyor about whether or not the three in opposition had the option to install experimental septic systems. The surveyor believed they could. Schmike said at the meeting in December he was told the lift station would be on the other side of the highway. When he saw that they were staking out the lift station on his property his mind was made up in opposition to the project. Phil Zietlow said at the previous meeting the council was told that two of the residents, one particularly was on the fence. However, the council was told if they were able to split their properties, they would be in favor of this project. Schmike said that he would not be for this project even if they could split their properties. Schmike said he had spoken with other people about sewer and water assessments, and they said typically a sewer and water assessment costs between $5,000 and $6,000 not $25,000. Zietlow said this project has been in the works for three months now and the same story has been told throughout this project. Zietlow asked why Schmike had not spoken sooner. Zietlow also said that this issue has been on the agenda a number of times in the past two months. Schmike said he did not know it was on the agenda all those times. He said he was sorry that he did not make waves earlier. Phil Zietlow said this was costing the city a lot of money that's now going to be wasted. John Ferris said any time you have a problem you need to say something right away. Schmike said he thought a feasibility study was much less involved. He did not realize it involved tractors, soil borings, etc. Zietlow said this project would cost around $200,000, only provide sewer service, and serve up to eight properties. Schimke said this project was primarily driven by the two people who wanted it most. Ferris said that three to four people objecting to this project creates a difficult situation for the city. Schimke said that it looks like one side of the street wants it and the other side of the street doesn't. Ferris said this was very frustrating. If six residents don't pick up the cost of this, it won't get done. He asked if six people wanted this at $25,000 each or not. Schimke said that, for sure, two (that were present) do not want this project. Ferris said that he was not trying to pick on Schimke, but that he should have spoken sooner. Glenn Cook said the feasibility report was 95% done. Medina City Council Meeting Minutes January 20, 1998 17 John Ferris asked for a motion to stop the feasibility study until they hear from enough of the property owners willing to pay at least $25,000 per unit. Moved by Phil Zietlow, seconded by Jim Johnson, to stop the feasibility study. Motion passed unanimously. 6. Park Commission Comments Jim Johnson said that everybody loves the new ice skating rink. John Hamilton said city staff came out on Sunday and kept the ice clear. He thanked them for their work. 7. Planning Commission Comments Frank Mignone said the planning commission has been actively working on the comprehensive plan. The commission recently met with the park commission and has set up a number of meetings with neighborhoods and areas of the city. These meetings were set up to get residents' and businesses' input on the comprehensive plan update. He said these meetings will take place through February 7'h. The input from these meetings will be incorporated into a rough draft of the comprehensive plan. John Ferris said that he, Phil Zietlow, and Jim Johnson were at the last Saturday's meetings and the residents in attendance had a lot of good things to say. OLD BUSINESS 8. Garage Addition Ed Belland said the lighting will be completed this week. The carpeting is done, the garage is fully completed, and the vestibule should be completed by the end of next week. Ann Thies said she did not consider it substantially completed within the 120 days. Phil Zietlow said the carpeting in the older office is in need of replacement and therefore, he recommended recarpeting the older offices as well as the new office. Zietlow said instead of a change order to the garage project he recommended the city bid out for the older offices separately. Moved by Phil Zietlow, seconded by John Ferris, to authorize the police chief to go out for bids for carpet in the older offices. Motion passed unanimously. 9. Office Furniture for the New Police Office Ed Belland said he had a salesman design a plan for furniture for the new squad room. His initial estimate was $5,400. Belland said he went to Office Max, and priced out furniture, of similar quality, for around $2,000 less. There was some discussion about the quality of the furniture and a recommendation from the council to buy furniture that will last and be of good quality. Medina City Council Meeting Minutes January 20, 1998 18 Ed Belland said the furniture at Office Max had a six year warranty. He said prices between the two options varied by so much yet they were made by the same manufacturer. Greg Ebert, local contractor, suggested the city contact Hero Office Product who sells Herman Miller products. Ebert said they claim to sell it for 10% on the dollar. Moved by Phil Zietlow, seconded by John Hamilton, to approve up to $4,000 for the office furniture in the squad room. Motion passed unanimously. 10. Officer Hiring Update Ed Belland said the first interviews had been completed and two candidates scored in the 80's and 90's and will be moved onto a second interview, hopefully this Friday. Once completed, they will proceed with a background investigation on the top candidate. Ann Thies asked if the board of review was comprised of different people than the last time. Belland said yes, except for John Hamilton. 11. Minnesota Releaf Grant Jim Dillman asked for approval of a grant agreement with the Minnesota Releaf program. The grant would be used to purchase trees. Dillman said earlier in the year the city council approved $5,000 from the city's environmental fund towards a tree planting project. He said this auger would be used to plant trees purchased with that money. Phil Zietlow asked what diameter stock the trees would be. Jim Dillman said that they would be one inch in size. Zietlow asked what the cost of the trees would be. Dillman said between $20 and $25 each. Phil Zietlow said he was meeting with three members of the planning commission to discuss the creation of a tree ordinance. They would be reviewing six different ordinances from other cities. Moved by Jim Johnson, seconded by Ann Thies, to approve the grant agreement. Motion passed unanimously. Moved by John Hamilton, seconded by Phil Zietlow to approve the purchase of the auger for $2, 600.00 Motion passed unanimously. 12. Authorization for Loan Application to the Metropolitan Council Environmental Services for Inflow/Infiltration Project Jim Dillman said last year the city applied for a $10,000 grant from the Metropolitan Council for an inflow/infiltration study. Dillman said the next step was to apply for a $40,000 loan from the Metropolitan Council to repair locations identified during that study. He said the city would Medina City Council Meeting Minutes January 20,1998 19 need to commit $60,000 to this project. He said the total cost of the project could be around $100,000. However, the yearly savings are estimated to be around $26,000 per year. Dillman said this would make the payback of this project under four years. Ann Thies asked who put the rankings together in Exhibit A, where Medina received a number one ranking. Jim Dillman said that was from the Metropolitan Council and was based on the loan criteria. He said if after five years there was significant reduction in the inflow and infiltration the city would not have to pay back the loan to the Metropolitan Council, that would make the city's total investment $60,000, which would decrease the payback time to just over two years. Moved by Jim Johnson, seconded by Ann Thies, to approve the Resolution 98-07 authorizing the Public Works Director to submit a loan application to the Metropolitan Council Environmental Services. Motion passed unanimously. 13. Arrowhead Drive Frontage Road Jim Dillman said he recently received a letter from Vern Genzlinger in regards to the Trunk Highway(TH) 55 frontage road at Arrowhead Drive. Dillman said Hennepin County applied for funding through MnDOT for construction of this frontage road. However, in order for the project to gain priority, the city council would need to pass a resolution committing the city to maintain access from the frontage and not off TH 55. Ron Batty said that he, the pubic works director, and city engineer looked over the resolution. They recommend approval of the resolution. However, they would like to make some minor modifications to soften the language in certain areas. Glenn Cook said right now no accesses would be allowed onto TH55. This affects Dorweiler's, Cavanaugh's, as well as Peterson's properties. Dillman said there were no plans to give access off of TH 55 except by way of Tamarack. Cook said he recommended approval subject to minor changes in the resolution. Moved by Jim Johnson, seconded by Phil Zietlow, to approve Resolution 98-08 restricting access to TH 55 via Arrowhead frontage road with minor revisions based on input from the city attorney and city engineer. Motion passed unanimously. 14. Designation of Legal Newspaper Jim Johnson said maybe the city should consider having two legal papers if it was not cost prohibitive. John Hamilton said since the minutes are distributed at no cost to residents, residents could basically get what they receive in the Lakeshore Weekly News via the minutes. Hamilton said in addition to subscriptions the Crow River News added 50 papers that would be dropped off at City Hall free of charge. Medina City Council Meeting Minutes January 20, 1998 20 Jim Johnson said he saw both sides of the fence. There was some discussion about whether or not it would be worthwhile having two papers. Jim Johnson said he was getting used to picking up the Lakeshore Weekly News and said it's nice that it's free. John Hamilton said the city has been receiving good coverage from the Lakeshore Weekly News, however, he thinks the Crow River News is more of a community newspaper. Phil Zietlow said that it seems like both papers are good papers, however, the Lakeshore Weekly News is cheaper and is available to more people in more places. Zietlow said that he would vote for the Lakeshore Weekly News. Jim Johnson said last year the Lakeshore Weekly News placed two boxes outside, one at Independence Beach and one in Medina Morningside. Paul Robinson said the box in Independence Beach has been working out pretty well, however, the one in Medina Morningside was stolen and will soon be replaced. Ann Thies said the Lakeshore Weekly News was available in many locations. John Ferris said the Lakeshore Weekly News was also on the Internet. Phil Zietlow said he's heard no citizen feedback one way or the other. Moved by Phil Zietlow, seconded by Ann Thies, to approve the Lakeshore Weekly News as the city's legal paper. Voting in favor, Johnson, Ferris, Zietlow, Thies. Voting again: Hamilton. Motion passed. 15. Conditional Use Permit to Replace Barn, Hennepin County Parks, 2935 Parkview Drive Loren Kohnen said Hennepin County Parks wished to reconstruct a storage building on the golf course northwest of the clubhouse. Kohnen said the red barn was damaged in the 1997 July windstorm. Hennepin County Parks wished to remove the wood structure and replace it with pole construction using as much as the existing foundation as possible. Kohnen said the building size is 60 x 30, 1,800 square feet. The finished building will have wood siding and a shingled roof and basically look as the building did originally. The building will be used for cold storage only for golf equipment, rakes, signs, golf carts, etc. He said staff recommended approval and that the planning commission also recommended approved with 11 conditions. Loren Kohnen said Alex Mayer of Hennepin County Parks apologized, but he could not make it this evening to answer questions. Loren Kohnen showed a map on the overhead depicting where on the property the barn was located and the building plans. He said new concrete walls would be installed and the barn would only be used for cold storage because of its limited access. Ron Batty asked if this was a free standing conditional use permit. Medina City Council Meeting Minutes January 20, 1998 21 Loren Kohnen said yes. Moved by Jim Johnson, seconded by Ann Thies, to authorize a resolution approving the conditional use permit with the planning commission's 11 conditions. Motion passed unanimously. 16. Authorization for Resolution for Final Plat Approval to JFC Investments, LLC/Berthiaume Lawn and Snow Loren Kohnen said staff recommended the city approve the final plat for JFC Investments, LLC/Berthiaume Lawn and Snow. Moved Jim Johnson, seconded by John Hamilton to authorize staff to draft a resolution approving the final plat. Motion passed unanimously. 17. Planning Commission Appointments Loren Kohnen said a memo was attached from Sandie Larson regarding the terms of the Planning Commission. He said Bruce Workman, Carolyn Smith and Gerald Brost would all like to reapply for the positions. He asked the city council if they'd like to reappoint the three planning commissioners, or advertise for these openings. Jim Johnson asked if the attendance records were included. Loren Kohnen said they weren't, but all three of commissioners had very good attendance. Ann Thies said she would like to see their attendance records and would like to advertise for these openings. She said the city council has advertised in the past. The consensus of the council was to advertise for the openings immediately. 18. Donations Paul Robinson said recently the city received donations from Metro West for $300 and from Woodridge Church for $3,000. He asked how the city council would like to designate the donation from Woodridge Church, if it should go into the general fund, or be used in some other fund. Phil Zietlow said he would like to put donations into a special fund, maybe a tree fund or environmental fund. There was some discussion about where the money should be donated. John Ferris said the main thing was to thank those who had donated. He thanked Loren Kohnen and said that he would write a letter to the church and Metro West. He said that Woodridge Church was a good neighbor. Ann Thies said the church was offering their space for use. The city should let that be known. There was some additional discussion about where to designate the Woodridge Church donation. The consensus of the council was to dedicate it towards trees, whether in a tree fund or an environmental fund. Medina City Council Meeting Minutes January 20, 1998 22 Moved by Phil Zietlow, seconded by Ann Thies, to designate the Woodridge Church donation to trees. Motion passed unanimously. 19. Local Board of Review Moved Jim Johnson, seconded by John Hamilton, to approve the local board of review for Wednesday, April 8 at 7 p.m. Motion passed unanimously. 20. Approval of the Pay Equity Report Paul Robinson said the city was in compliance and the city council needs to approve this report so it can be submitted to the state. Phil Zietlow asked why the part time CSO position was listed as one of the city's positions and why other temporary positions were not. Robinson said according to the rules for pay equity compliance only permanent part time positions need to be reported, temporary positions do not. Moved by Jim Johnson, seconded by Phil Zietlow, to approve the pay equity report. Motion passed unanimously. 21. Resolution Approving a Boxing Event for the Golden Gloves at Medina Ballroom Paul Robinson said basically this the same event as last year. However, the person who organized it last year was having health problems and was not able to organize it this year. Therefore, they were a little late this year requesting approval from the city council. Phil Zietlow said they should not request approval this late again next year. Moved by Jim Johnson, seconded by Phil Zietlow to approve the Resolution 98-09 authorizing the Golden Gloves and Tool and Die Association to have a Boxing Exhibition at the Medina Ballroom. Motion passed unanimously. 22. Pay the Bills Moved by Jim Johnson, seconded by Ann Thies to approve the bills, order check numbers 17976-18045 for$57,535.76 and payroll check numbers 15504-15516 for$11,787.39. Motion passed unanimously. 23. Mooney Lake Issue Moved by Phil Zietlow, seconded by John Ferris, to table this issue. Motion passed unanimously. 24. Executive Session Moved by John Hamilton, seconded by Phil Zietlow, to close the meeting and go into executive session for matters of attorney/client privilege to discuss Medina v. Hoover at 8:40 p.m. Motion passed unanimously. Moved by Ann Thies, seconded by Jim Johnson, to reconvene the regular session at 9:52 p. m. Medina City Council Meeting Minutes January 20,1998 23 25. Adjournment Moved by Ann Thies, seconded by John Ferris, to adjourn the meeting at 9:53 p.m. Motion passed unanimously. 74 , f ...,.- hn B. Ferris, Mayor Attes Paul Robinson, City Clerk -Treasurer Medina City Council Meeting Minutes January 20, 1998 24 (THIS PAGE LEFT BLANK INTENTIONALLY) Medina City Council Meeting Minutes January 20, 1998 25 ORDER CHECKS - JANUARY 20, 1998 17976-77 Air Touch Cellular $ 146.44 17978 Alpha Power Systems 350.00 17979 American Express 105.66 17980 B & B Products 80.00 17981 Barton Sand & Gravel 113.07 17982 Bonstroo, Rosene, Anderlik 3,006.33 17983 Budget Printing. 117.79 17984 Casara Computer Systems 812.50 17985 Classic Cleaning 191.70 17986 CompUSA BNB 692.24 17987 CompUSA 2,875.00 17988 Cornerhouse 731.00 17989 Dept. of Natural Resources 153.15 17990 Ebert Const. 962.40 17991 Elm Creek Watershed 2,912.90 17992 Feed Rite Controls 35.00 17993 Fireside Corner 35.00 17994 Ford Construction 3,752.02 17995 Fortin Hardware 92.75 17996 Genuine Parts 68.53 17997 Glenwood Inglewood 41.05 17998 Gopher State One Call 61.25 17999 Great West Life Assurance 500.00 18000 Hamel Building Center 31.42 18001 Hamel Fire Dept 15,125.00 18002 Healthpartners 2,260.87 18003 Henn. Co.Treas.,Acctg.Svcs . 156.00 18004 Hennepin County Treasurer 220.00 18005 Hennepin County Support 565.00 18006 Holiday 14.67 18007 Jordan Automotive 874.71 18008 Kennedy & Graven 3,039.61 18009 Lake Business Supply 154.50 18010 Lakeshore Weekly News 28.75 18011 Law Enforcement labor Services 66.00 18012 Lawson Products, Inc 29.51 18013 Long Lake Tractor & Equipment 12.9 18014 Lucent Technologies 13.3 18015 Mayer Mobil 27.07 18016 Midwest Automotive 59.10 18017 Minn Comm 46.60 18018 Minnesota County Attorneys 10.70 l Medina City Council Meeting Minutes January 20, 1998 26 ORDER CHECKS JANAUARY 20, 1998 (CONT'D) 18019 Minnesota Mutual 205.00 18020 Minnesota State Retirement Syst 130.00 18021 State of Minnesota - BCA 270.00 18022 MN-GFOA 30.00 18023 Municipals 10.00 18024 North Memorial Medical Center 490.00 18025 Northern States Power 1,001.08 18026 P. E. R.A. 2,624.91 18027 Perry's Truck Repair 88.38 18028 Pioneer Sarah Creek 908.00 18029 Reynolds Guyer Designers 5,325.00 18030 Reynolds Welding 39.62 18031 Schoell & Madson, Inc. 1,254.00 18032 Specialty Products 173.18 18033 St. Paul Pioneer Press 331.68 18034 Star Tribune 616.80 18035 Tallen & Baertschi 1,055.14 18036 Tri State Pump 406.69 18037 Twin City Water Clinic 20.00 18038 U.S. West Communications 34.60 18039 Uniforms Unlimited 102.24 18040 Warning Lites 72.63 18041 City of Wayzata 121.50 18042 West Hennepin Public Safety 28.00 18043 Wright -Hennepin Electric 1,305.20 18044 Wright -Hennepin Security Services 146.14 18045 Zep Menufacturing 174.46 $57,535.76 PAYROLL CHECKS — JANUARY 20, 1998 15504 Paul A. Robinson 935.17 15505 Steven T. Scherer 1,004.08 15506 Michael J. Rouillard 573.20 15507 Scott W. Kroeger 868.02 15508 James D. Dillman 1,356.20 15509 Robert P. Dressel 1,000.04 15510 Edgar J. Belland 1,494.87 15511 Martha C. Lundell 59.25 15512 Cecilia M. Vieau 717.32 15513 Laura L. Su!ander 930.97 15514 Sandra L. Larson 768.46 15515 Jon D. Priem 1,221.39 15516 Jeremy L. Christenson 858.42 $11,787.39 Medina City Council Meeting Minutes January 20, 1998