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Home My Public Portal About2015.211 (11-24-15)RESOLUTION NO. 2015.211 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN EXTENSION TO THE AGREEMENT WITH CALIFORNIA CONSULTING, LLC TO PROVIDE GRANT WRITING SERVICES TO THE CITY UNTIL JUNE 30, 2016 WHEREAS, on September 3, 2013, the City Council amended the City's prior agreement (Amendment No. 1) with California Consulting, LLC to extend grant writing services for another year at a monthly compensation rate of $3,000; and WHEREAS, Amendment No. 2 of the consulting services agreement expired on September 3, 2014; and WHEREAS, on September 2, 2014, the City Council authorized the one year extension to the agreement (Amendment No. 3) with California Consulting, LLC; and WHEREAS, Amendment No. 3 of the agreement expired on September 2, 2015. The agreement allows for a continuance on a month -to -month basis. If a new agreement is not entered into within three months following the termination date, services will terminate on December 2, 2015; and WHEREAS, staff requests that the agreement be extended to June 30, 2016. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS: Section 1. The City Council approves California Consulting LLC to continue to provide grant writing services to the City until June 30, 2016 subject to a thirty (30) day cancellation notice. Section 2. The Mayor is authorized to execute an extension to the agreement with California Consulting LLC approved as to form by the City Attorney. Section 3. The City Council authorizes the City Manager or designee to make the following funds appropriations and transfers: -• • Un- Appropriated General Fund 1011.50.505.62015 $6,000 $6,000 Section 4. This Resolution shall become effective immediately upon its adoption. Section 5. The City Clerk shall certify as to the adoption of this City Council Resolution. PASSED, APPROVED and ADOPTED this 24th day of November, 2015. ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: I David A. Garcia, City Attorney APPROVED AS TO CONTENT: J. Arnoldo Beltran, City Manager Aman a Ha , Finance Director [THIS SPACE INTENTIONALLY LEFT BLANK] F) STATE OF CALIFORNIA COUNTY OF LOS ANGELES I, Maria Quinonez, the undersigned, City. Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 24th day of November 2015, and passed by the following votes: AYES: COUNCIL MEMBERS ALATORRE, CASTRO, HERNANDEZ, SANTILLAN -BEAS AND SOLACHE NOES: NONE ABSTAIN: NONE ABSENT: , NONE i Maria Quinonez, City Clerk STATE OF CALIFORNIA COUNTY OF LOS ANGELES I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2015.211 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 24th day of November, 2015. r�' AMENDMENT NO. 4 TO CONSULTING SERVICES AGREEMENT WITH CALIFORNIA CONSULTING, LLC This Amendment No. 4 to Consulting Services Agreement (herein "Amendment No. 1") is made and entered into this 24th day of November 2015 by and between the City of Lynwood, a municipal corporation, ( "City ") and California Consulting, LLC ( "Consultant "). RECITALS WHEREAS, on February 21, 2012, the City and Consultant entered into that certain Consulting Services Agreement for grant writing services ( "Agreement "); and WHEREAS, on September 18, 2012, the City and Consultant entered into a First Amendment to the agreement to extend the term of the agreement for one (1) year and reduce the monthly compensation rate from $4,000 to $3,000 for service provided to the City. WHEREAS, on September 3, 2013, the City and Consultant entered into a Second Amendment to the agreement to extend the term of the agreement for one (1) year at a monthly compensation rate of $3,000 for service provided to the City. WHEREAS, on September 2, 2014, the City and Consultant entered into a Third Amendment to the agreement to extend the term of the agreement for one (1) year at a monthly compensation rate of $3,000 for service provided to the City. NOW, THEREFORE, the parties hereto agree as follows: 1. Exhibit "A ", at Sections 1, 2 and 3 attached to the Agreement, as amended under Amendment No. 2, entitled "Time of Performance and Compensation Schedule" shall be amended and replaced with the following language to show the extended term of the agreement to perform service for City. "A. SCOPE OF SERVICE, TIME OF PERFORMANCE AND COMPENSATION SCHEDULE Section 1, Scope of Services shall be amended in its entirety to read as follows: 1. Scope of Service. Consultant shall provide the City with grant writing services. The Consultant will comply with all state, federal and local laws and regulations related to grant writing and assure that the grants are prepared in accordance with such laws and regulations. It is understood and acknowledged by the parties that the value of the Consultant's advice is not readily quantifiable, and that Consultant shall render advice upon request of the City, in good faith, but shall not be obligated to spend any specific or pre -set amount of time in doing so. Consultant's duties may include, but will not necessarily be limited to: a. Grant research, identification, and writing at direction of the City for federal state and private foundation grants; b. Communicating with key persons in the state government, state agencies, local government, community leaders, community organizations, and business persons to further the goals of the City; c. Arranging and /or attending meetings on behalf of the City and for the furtherance of the stated goals of the City; and d. State lobbying and governmental affairs services as requested by the City. e. Identify and dedicate a grant writer or a team of grant writers that will be obligated to the City for at least one full year. 2. Time of Performance. The initial term of this Agreement commenced on February 21, 2012 (the "Commencement Date" and terminated on August 21, 2012. The initial agreement was amended ( "Amendment No. 1") extending the term of the agreement until September 18, 2013. The agreement was further amended ( "Amendment No. 2) extending the term of the agreement for an additional year until September 3, 2014. The agreement was amended again (Amendment No. 3) extending the term of the agreement until September 2, 2015 (the "Termination Date "). The agreement allowed for a continuance on a month -to- month basis. Following the approval of Amendment No. 4, the term is extended until June 30, 2016 (the "Termination Date "), subject to a thirty (30) day cancellation notice. 3. Compensation Schedule. Consultant was compensated at the rate of $3,000 per month upon the commencement of the term of this Agreement until September 2, 2015. For services performed beginning September 3, 2015, until the termination of this Agreement, Consultant shall perform and provide grant writing services to the City of Lynwood, at a maximum of $30,000 for 10 months (capped at $3,000 per month, which is inclusive of all costs and expenses). 2. Exhibit "A" shall be further amended to supplement the grants to be pursued by Consultant to include those additional grant opportunities described in Exhibit "A" attached hereto, which Exhibit shall be a supplement to Exhibit "A" in the Agreement. 2 3. Section 2 of the Agreement, entitled "Term of Agreement" shall be amended to extend the term for ten (10) month from the date of this Amendment, for a total of five (5) years from the effective date of the Agreement and terminating on the Termination Date, as set forth in Section A.2 of Exhibit "A ", as amended herein. Except as specifically amended herein, all other provisions of Section 2 shall remain unmodified and in full force and effect. 4. Section 3.13 of the Agreement, entitled "Compensation" shall be amended to add the following additional language to read as follows, with all other provisions of Section 3 remaining unmodified and in full force and effect: "3. Compensation B. Beginning with the services provided on September 3, 2015, total payment to Consultant pursuant to this Agreement shall be set at a maximum compensation of $30,000 for 10 months, which shall be payable for services provided on a monthly basis, as prorated pursuant to Section A.3 of Exhibit "A ", as amended herein." 5. Full Force and Effect. The parties further agree that, except as specifically provided in this Amendment No. 3, the terms of the Agreement shall remain unchanged and in full force and effect. 9 IN WITNESS WHEREOF, the parties have executed this Amendment as of the dates written below. CITY By: k a Joso/Luis Solache, Moor CONSPLTANT r 1 d By: -'Steven N. Samuelian, Manager ATTEST:, By: Alaria Quirionez, City Clerk APPROVED AS TO FORM: B: Y � J, David A. Garcia, City Attorney Date Date tz/-z/)s 0 Exhibit "A" Notwithstanding the provisions of Section 1.a, Consultant shall perform services, including but not limited to, securing the following additional grant opportunities as part of its Scope of Services under the terms of the Agreement: CITY GRANT OPPORTUNITIES ATTACHED [CITY OF LYNWOOD] SUBMITTED [October] 2015 1. [U.S. Soccer Program Equipment Grant] Amount Requested: $39,400 Description: Assist with the purchase of various soccer /coaching items for soccer programming. 2. [State Farm: 2015 Good Neighbor Citizenship Grant] Amount Requested: $7,998 Description: Support the purchase of essential communications equipment for upgrade of the City's Emergency Operations Ctr. GRANTS UNDER CONSIDERATION [November - December] 2015 1. Los Angeles Metro:Wayfinding Signage Grant Pilot Program Due: 11113115 [Project that replace, renovate, or install new static wayfinding signage within one -mile of a Metro fixed guideway station] 2. Rivers and Mountains Conservancy Grant Program- Prop 1 Due: 12/16/15 [Acquisition, development, rehabilitation, restoration, and protection of land and water resources] 1 3. State Water Resources Board Prop 1 Fund- Water Recycling Projects Due: 12/2015 [Supports various water facility improvements and construction projects. 11 projects currently under review for eligibility and assistance] 4. Major League Baseball Foundation: Baseball Tomorrow Due: 1/1/16 [To support turf, fencing and coach training at City Park] 5. Pet Smart Charities: Free Roaming Cat Spay /Neuter Program Due: 1/15/16 [Assist with high impact tap neuter cat return projects] 6. CA Parks & Recreations- Land Water Conservation Fund Due: 2/3/16 [Acquisition, development, operate and maintain park and recreational areas and facilities, priority projects include trails, campgrounds, picnic areas, natural /cultural areas] 7. Burlington Northern Santa Fe Railway Foundation Due: continuous [Support various projects for civil services; cultural services; educational institutions; and health /human services, project /site eligibility under review] 2 8. Ca1GRIP- California Gang, Reduction, Intervention, and Prevention Program Due: TBD [Support comprehensive evidence based prevention intervention and suppression programs over a 3-year grant term] 9. Fire, Safety & Prevention Grant Due: 4/2016 [Projects designed to reach high -risk target groups and mitigate the incidence of death and injuries caused by fire and fire- related hazards] 10. State Water Resources Control Board Prop 1 Fund- Storm - water Projects Due: Spring 2016 [Projects designed to provide funding for projects that develop and implement groundwater plans and projects consistent with groundwater planning. Proposed storm water capture sites: I - Atlantic Avenue SW BMP; 2 -LA River Imperial Hwy; 3- Lynwood City Hall /City Park; 4_ Bullis Rd /Green Street] 11. SCAQMD /MSRC Funding Resources- Charging Station for Electric Vehicles Due: TBD- 2016 [Conducting on -going research for grant opportunities] 3