HomeMy Public PortalAbout18) 7H Petty CashDATE: July 16, 2013
AGENDA
ITEM 7.H.
ADMINISTRATIVE SERVICES DEPARTMENT
TO: The Honorable City Council
MEMORANDUM
FROM: Jose E. Pulido, City Manager
Via: Tracey L. Hause, Admin tive Services Director
By: Lee Ma, Accountant
SUBJECT: PETTY CASH AND VISA CARD REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash and Visa Card
Report.
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1. On August 6, 1991, staff began submitting the Petty Cash Report to the City Council
on a regular basis.
2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on
an as needed basis.
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the
Petty Cash Report from June 5, 2013 to June 27, 2013. The total of petty cash
expenditures were $200.10 and the petty cash fund will be reimbursed after the City
Council approves the July 16, 2013 Warrant Register. Further, the City Council is being
requested to review the Visa Card Report from May 7, 2013 to June 4, 2013. The total
of the Visa card expenditures were $4,605.81 and were paid on the July 16, 2013
Warrant Register.
City Council
July 16, 2013
Page 2
CONCLUSION:
As has been our past practice, the attached Petty Cash and Visa Card Reports are
being presented for Council review and for staff to answer any questions that they may
have with regards to these expenditures. This practice seeks to avoid any potential
misuse of public funds.
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2012-13 City Budget.
ATTACHMENTS:
A. Petty Cash Detail
B. Visa Card Charge
Attachment "A
Account No.
Description
01-910-41-4410
$
5.59
Water for Council
$
5.59
Total
01-910-42-4670
$
3.52
Photo Prints for SL Luke Elementary Souvenirs
$
3.52
Total
01-910-46-4410
$
3550
Parking for a meeting in Downtown
$
35.50
Total -
01-940-57-4465
$
9.78
Supplies for Senior Luncheon Fathers Day
R13-06
$
9.53
Supplies for Senior Luncheon Fathers Day
$
1.09
Office Supplies - Lamination Pouches
$
20.40
Total
01-940-57-4465
$
30.00
Subway Gift Certificates for Senior Bingo
R13-06
$
3000
Total
01-940-57-4690
$
37.04
Pentathalon
R13-08
$
37.04
Total
01-970-81-4510
$
32.14
Bolts/Nuts/Washers to secure broken window at City Yard
$
3214
Total
01-970-82-4465
$
3.24
Special Departmental Supplies - Key Rings
$
3.24
Total
15-940-58-4465
$
32.67
Office Supplies- Lamination Pouches
$
32.67
Total
Grand Total
$
200.10
Receipt #13-5980 to 13-5188
VISA CARD CHARGES Attachment "B"
5/7/13 - 6/4/13
5/7/13
RSCCD - CLEARING
230.00
Training for Parking Control Officer Reyes and Code Enforcement Officer Nunez
5/9/13
WELLCAP INDUSTRIES INC
74.12
Wheels for CERT (Community Emergency Response Team) Fire Pan Training
5/10/13
DRIFTWOOD DAIRY -RETAIL
2280
Refresh for CERT Training
5/10/13
COURTYARD BY MARRIOTT
350.00
Deposit for CSMFO Luncheon - Paid by members
5111/13
COURTYARD BY MARRIOTT
897.18
Remainder Balance CSMFO Luncheon - Paid by members
5/14/13
WESTERN CHAPTER INTERNATIONAL SOCIETY
275.00
Day of Safety Seminar for Tree Trimmers Calderon, Parthemore and Cruse
5/16/13
COURTYARD BY MARRIOTT
(1,247.18)
Duplicate charge
5116/13
ASSOCIATION OF ENVIRONMENT
130.00
CEQA Statute and Guideline Books
5/16/13
COURTYARD BY MARRIOTT
1,247.18
Duplicate charge
5/16/13
KELLY 06
78.93
Purchase of animal license paper
5/17113
RALPHS
40.42
Snacks for CERT Training
5117/13
OFFICE DEPOT
55.59
Office supplies for Parks & Recreation Department
5/20/13
CCCA CONFERENCE
796.61
Hotel Reservation - Councilmember Chavez
5/21/13
LOCC
35.00
LA Division Monthly Meeting Registration - Mayor Pro Tem Blum
5/22/13
NICHOLS LUMBERYARD
856
Supplies for pavillion repair
5/23113
CALIFORNIA PARTY RENTAL
11335
OlderAmerican Lunch
5/23/13
PARTY CITY
47.34
Older American Lunch
5123/13
FTD CANDY'S FLORIST
144.69
Older American Lunch
5/23/13
USCM CONFERENCE
222.88
Hotel Reservation - Mayor Sternquist
5/24/13
TACOS EL CHAPARRITO
130.00
Lunch for CERT Training
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VISA CARD CHARGES Attachment "B"
517113 - 614/13
5/24/13
USPS
10.35
Shipping charge to return boots
5/24/13
KMART
7293
Supplies fo CERT Training
5/28/13
LA POLICE GEAR INC
(300.20)
Returned boot purchase
5/29/13
GODADDY.COM
79.30
Web hosting and domain name for MakeTCHappen.Com
5/30/13
LOCC
35.00
LA Division Monthly Meeting Registration - Councilmember Yu
5/31/13
BROWN PAPERTICKETS
264.72
Management Services Department and City Council APA Awards Gala Tickets
6/1/13
DRIFTWOOD DAIRY
57.36
Pentathlon supplies
6/3/13
BROWN PAPERTICKETS
148.88
Planning Department Commission APA Awards Gala Tickets
6/4/13
MJ RENTALS
58500
End of year party for STARS Program
TOTAL
4,605.81
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