Loading...
HomeMy Public PortalAboutMinutes - MURA - 2008-05-20CITY OF MCCALL URBAN RENEWAL AGENCY May 20, 2008 Minutes 1. CALL TO ORDER AND ROLL CALL Chairman Rick Fereday called the meeting to order at 8:01 am. Members present were Don Bailey, Rick Fereday, Claudia Delaney, Tony Nash and John Watkins. Robin Gerblick was absent. Also present were Walt Eisenstein, Deputy City Manager/Infrastructure & Community Development; Monika Trapp, Parks Supervisor, and Brenna Chaloupka, Administrative Assistant, City Manger. Construction Manager Tim Swanson and Cliff Yoakum, Hillside Landscape were also present. Betsy Roberts with CH2M Hill and Mandl Roberts with OTAK, participated via telephone. 2. APPROVAL OF MINUTES Mr. Watkins moved to approve the May 6, 2008 minutes as amended. Mr. Bailey seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. Mr. Fereday moved to approve the Holland & Hart invoice. Mr. Watkins seconded the motion and in a voice vote, all members voted in favor. MOTION CARRIED. 3. McCALL LAKEFRONT IMPROVEMENTS PROJECT a. Vickie Wade -- trash enclosure discussions Steve Millemann, representing Vickie Wade, owner of the McCall Mall, stated Ms. Wade has a pending Design Review application with the Planning & Zoning Commission to construct a new trash enclosure. Mr. Millemann stated there is an issue regarding property ownership, adding that the sidewalk where the proposed trash enclosure would be located is likely on City property. Mr. Millemann stated Ms. Wade would like to clean up the area down below and plans on removing the existing trash enclosure. Ms. Wade stated she would like to bury the propane tank that is currently down below, and landscape that area in order to create some continuity between her property and the Legacy Park redevelopment. Mr. Millemann stated Ms. Wade would like the City to grant a permanent easement for the property where the new trash enclosure would be located and asked if the Urban Renewal Board would be willing to help pay for the costs associated with burying the propane tank, which she estimates to be $5,000 — 6,000. It was decided that all parties would meet at the site next Tuesday, May 27th at 2pm and that Walt Eisenstein would have the area surveyed prior to that meeting. b. Review updated project budget spreadsheet There were discussions regarding the budget. c. Approve budget for CH2M HILL and Otak for services during construction City of McCall Urban Renewal Agency page 1 of 3 Minutes of May 20, 2008 There was discussion regarding Task Order 47. Betsy Roberts stated Subtasks 1, 2, and 3 have been completed and were within budget. Mr. Bailey moved to approve payment of Subtask orders 1, 2, and 3. Ms. Delaney seconded the motion and in a voice vote, all members voted in favor. MOTION CARRIED. d. Progress Report Betsy Roberts stated there was a mistake in the drawings regarding the alignment and elevations of the road near the Pine Street intersection. Ms. Roberts stated she has made some corrections and sent those changes to Mandi Roberts for approval. Mandi stated she would have the new road alignment and elevations specifications to Cliff Yoakum this afternoon. Betsy Roberts stated that a section of sewer pipe, approximately 550 feet, was recently discovered to be severely damaged and will need to be replaced prior to proceeding with construction. Ms. Roberts stated costs estimates to repair this sewer line using a "pipe bursting" technique start at $50,000. There was discussion regarding the pipe bursting technique versus opening up the ground for the entire length of the pipe to be replaced. Walt Eisenstein stated there aren't funds available in the sewer fund to pay for the repairs to the damaged sewer line due to the fact that surplus funds were reallocated to pay the Wausau judgment. It was discussed that the Urban Renewal District could pay for the repairs at this time and the City could repay the District next year. 4. OTHER BUSINESS Tony Nash moved that the URA meet every two weeks for the duration of the redevelopment. John Watkins seconded the motion and in a voice vote, four members voted in favor. MOTION CARRIED. There was discussion regarding the use of Larry Tiernan's property as a staging area. Tim Swanson stated he has been in contact with Mr. Tiernan, but that approval has not been granted at this time. There was discussion regarding the pavers and supplier to be used. John Watkins provided handouts showing the proposed design for "way finding" signs for the Board to review. Mr. Watkins stated the URA has received pre -approval for temporary signs, adding that he would like to see them become permanent signs. There was discussion regarding temporary versus permanent signs. Mr. Watkins stated he would make an application for permanent signs with the Planning and Zoning Commission. Claudia Delaney moved to approve the signs as amended and approve a budget of $2000. Mr. Watkins seconded the motion and in a voice vote, all members voted in favor. MOTION CARRIED. At 10:59 am, Don Bailey moved to continue this meeting until Wednesday, May 21, 2008 at 11 am. Claudia Delaney seconded the motion and in a voice vote, all members voted in favor. MOTION CARRIED. City of McCall Urban Renewal Agency page 2 of 3 Minutes of May 20, 2008 5. MEETING CONTINUED Chairman Rick Fereday called to continue the meeting at 11:15 am, Wednesday, May 21, 2008. Members present were Don Bailey, Rick Fereday, Claudia Delaney, Tony Nash and John Watkins. Robin Gerblick was absent. Also present were Walt Eisenstein, Deputy City Manager/infrastructure & Community Development; Brock Heasley, Parks and Recreation Director, Monika Trapp, Parks Supervisor, and Brenna Chaloupka, Administrative Assistant, City Manger. Construction Manager Tim Swanson was also present. Betsy Roberts, CH2M Hill, Mandi Roberts, OTAK, and Cliff Yoakum, Hillside Landscape participated via telephone. 6. McCALL LAKEFRONT IMPROVEMENTS PROJECT a. Progress Report Betsy Roberts stated the tape of the sewer line has been reviewed and it appears that the pipe bursting technique is a viable solution. There was discussion regarding different repair techniques and what would be the most timely and cost effective solution. It was discussed that the base price would likely be $60,000. Don Bailey moved to adjust the contract to not exceed $70,000 to replace the sewer line from Pine Street to the Panda restaurant for the entire job, including three manholes. Claudia Delaney seconded the motion and in a voice vote, all members voted in favor. MOTION CARRIED. Cliff Yoakum requested a 28 day extension to the contract timeline. b. Pavers Rick Fereday stated it was his understanding that David Carey agreed to pay for three crosswalks treated with pavers in the area near Hotel McCall. Tim Swanson stated he recently spoke with David Carey he is not planning on paying for the crosswalks. Cliff Yoakum proposed to add two crosswalks back into the contract, adding he estimated the cost to be $17,000 — 20,000, depending on the type of pavers chosen. Cliff stated he would contact David Carey and confirm his involvement in the crosswalks. c. Granite Curbs There was discussion regarding granite curbs and the costs involved with adding them back into the project. Cliff stated it would cost approximately $50 more per linear foot. It was decided that Rick Fereday and Mandi Roberts would continue discussions regarding granite curbs and make a decision by the next meeting. Rick Fereday Chairman City of McCall Urban Renewal Agency page 3 of 3 Minutes of May 20, 2008