HomeMy Public PortalAboutMinutes - MURA - 2008-05-20CITY OF MCCALL
URBAN RENEWAL AGENCY
May 20, 2008
Minutes
1. CALL TO ORDER AND ROLL CALL
Chairman Rick Fereday called the meeting to order at 8:01 am. Members present were
Don Bailey, Rick Fereday, Claudia Delaney, Tony Nash and John Watkins. Robin
Gerblick was absent.
Also present were Walt Eisenstein, Deputy City Manager/Infrastructure & Community
Development; Monika Trapp, Parks Supervisor, and Brenna Chaloupka, Administrative
Assistant, City Manger. Construction Manager Tim Swanson and Cliff Yoakum, Hillside
Landscape were also present. Betsy Roberts with CH2M Hill and Mandl Roberts with
OTAK, participated via telephone.
2. APPROVAL OF MINUTES
Mr. Watkins moved to approve the May 6, 2008 minutes as amended. Mr. Bailey
seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED.
Mr. Fereday moved to approve the Holland & Hart invoice. Mr. Watkins seconded the
motion and in a voice vote, all members voted in favor. MOTION CARRIED.
3. McCALL LAKEFRONT IMPROVEMENTS PROJECT
a. Vickie Wade -- trash enclosure discussions
Steve Millemann, representing Vickie Wade, owner of the McCall Mall, stated Ms. Wade
has a pending Design Review application with the Planning & Zoning Commission to
construct a new trash enclosure. Mr. Millemann stated there is an issue regarding
property ownership, adding that the sidewalk where the proposed trash enclosure would
be located is likely on City property. Mr. Millemann stated Ms. Wade would like to clean
up the area down below and plans on removing the existing trash enclosure. Ms. Wade
stated she would like to bury the propane tank that is currently down below, and
landscape that area in order to create some continuity between her property and the
Legacy Park redevelopment.
Mr. Millemann stated Ms. Wade would like the City to grant a permanent easement for
the property where the new trash enclosure would be located and asked if the Urban
Renewal Board would be willing to help pay for the costs associated with burying the
propane tank, which she estimates to be $5,000 — 6,000.
It was decided that all parties would meet at the site next Tuesday, May 27th at 2pm and
that Walt Eisenstein would have the area surveyed prior to that meeting.
b. Review updated project budget spreadsheet
There were discussions regarding the budget.
c. Approve budget for CH2M HILL and Otak for services during construction
City of McCall Urban Renewal Agency page 1 of 3
Minutes of May 20, 2008
There was discussion regarding Task Order 47. Betsy Roberts stated Subtasks 1, 2, and
3 have been completed and were within budget.
Mr. Bailey moved to approve payment of Subtask orders 1, 2, and 3. Ms. Delaney
seconded the motion and in a voice vote, all members voted in favor. MOTION
CARRIED.
d. Progress Report
Betsy Roberts stated there was a mistake in the drawings regarding the alignment and
elevations of the road near the Pine Street intersection. Ms. Roberts stated she has
made some corrections and sent those changes to Mandi Roberts for approval. Mandi
stated she would have the new road alignment and elevations specifications to Cliff
Yoakum this afternoon.
Betsy Roberts stated that a section of sewer pipe, approximately 550 feet, was recently
discovered to be severely damaged and will need to be replaced prior to proceeding with
construction. Ms. Roberts stated costs estimates to repair this sewer line using a "pipe
bursting" technique start at $50,000. There was discussion regarding the pipe bursting
technique versus opening up the ground for the entire length of the pipe to be replaced.
Walt Eisenstein stated there aren't funds available in the sewer fund to pay for the
repairs to the damaged sewer line due to the fact that surplus funds were reallocated to
pay the Wausau judgment. It was discussed that the Urban Renewal District could pay
for the repairs at this time and the City could repay the District next year.
4. OTHER BUSINESS
Tony Nash moved that the URA meet every two weeks for the duration of the
redevelopment. John Watkins seconded the motion and in a voice vote, four members
voted in favor. MOTION CARRIED.
There was discussion regarding the use of Larry Tiernan's property as a staging area.
Tim Swanson stated he has been in contact with Mr. Tiernan, but that approval has not
been granted at this time.
There was discussion regarding the pavers and supplier to be used.
John Watkins provided handouts showing the proposed design for "way finding" signs for
the Board to review. Mr. Watkins stated the URA has received pre -approval for
temporary signs, adding that he would like to see them become permanent signs. There
was discussion regarding temporary versus permanent signs. Mr. Watkins stated he
would make an application for permanent signs with the Planning and Zoning
Commission.
Claudia Delaney moved to approve the signs as amended and approve a budget of
$2000. Mr. Watkins seconded the motion and in a voice vote, all members voted in
favor. MOTION CARRIED.
At 10:59 am, Don Bailey moved to continue this meeting until Wednesday, May 21, 2008
at 11 am. Claudia Delaney seconded the motion and in a voice vote, all members voted
in favor. MOTION CARRIED.
City of McCall Urban Renewal Agency page 2 of 3
Minutes of May 20, 2008
5. MEETING CONTINUED
Chairman Rick Fereday called to continue the meeting at 11:15 am, Wednesday, May
21, 2008. Members present were Don Bailey, Rick Fereday, Claudia Delaney, Tony
Nash and John Watkins. Robin Gerblick was absent.
Also present were Walt Eisenstein, Deputy City Manager/infrastructure & Community
Development; Brock Heasley, Parks and Recreation Director, Monika Trapp, Parks
Supervisor, and Brenna Chaloupka, Administrative Assistant, City Manger. Construction
Manager Tim Swanson was also present. Betsy Roberts, CH2M Hill, Mandi Roberts,
OTAK, and Cliff Yoakum, Hillside Landscape participated via telephone.
6. McCALL LAKEFRONT IMPROVEMENTS PROJECT
a. Progress Report
Betsy Roberts stated the tape of the sewer line has been reviewed and it appears that
the pipe bursting technique is a viable solution. There was discussion regarding different
repair techniques and what would be the most timely and cost effective solution. It was
discussed that the base price would likely be $60,000.
Don Bailey moved to adjust the contract to not exceed $70,000 to replace the sewer line
from Pine Street to the Panda restaurant for the entire job, including three manholes.
Claudia Delaney seconded the motion and in a voice vote, all members voted in favor.
MOTION CARRIED.
Cliff Yoakum requested a 28 day extension to the contract timeline.
b. Pavers
Rick Fereday stated it was his understanding that David Carey agreed to pay for three
crosswalks treated with pavers in the area near Hotel McCall. Tim Swanson stated he
recently spoke with David Carey he is not planning on paying for the crosswalks. Cliff
Yoakum proposed to add two crosswalks back into the contract, adding he estimated the
cost to be $17,000 — 20,000, depending on the type of pavers chosen. Cliff stated he
would contact David Carey and confirm his involvement in the crosswalks.
c. Granite Curbs
There was discussion regarding granite curbs and the costs involved with adding them
back into the project. Cliff stated it would cost approximately $50 more per linear foot.
It was decided that Rick Fereday and Mandi Roberts would continue discussions
regarding granite curbs and make a decision by the next meeting.
Rick Fereday
Chairman
City of McCall Urban Renewal Agency page 3 of 3
Minutes of May 20, 2008