HomeMy Public PortalAboutMinutes - MURA - 2008-06-17CITY OF MCCALL
URBAN RENEWAL AGENCY
June 17, 2008
Minutes
1. CALL TO ORDER AND ROLL CALL
Vice Chairperson Gerblick called the meeting to order at 8:07 am. Members present were Don
Bailey, Claudia Delaney, Tony Nash, Robin Gerblick and John Watkins. Rick Fereday was
absent.
Also present were Walt Eisenstein, Deputy City Manager/Infrastructure & Community
Development; Brock Heasley, Director Parks & Recreation; Monika Trapp, Parks Supervisor;
Lorraine Brush, Administrative Assistant Public Works; and Rick Schiermeier, Streets
Superintendent. Construction Manager Tim Swanson; Cliff Yoakum, Hillside Landscape; and
Amanda Carrington, CH2M Hill were also present. Betsy Roberts, CH2M Hill; and Mandi
Roberts, OTAK, participated via telephone.
2. APPROVAL OF MINUTES
Mr. Watkins moved to approve the June 3, 2008 minutes. Mr. Nash seconded the motion. In a
voice vote, all members voted in favor. MOTION CARRIED.
Ms. Gerblick then suspended the rules and moved the Tree Committee report to the top of the
agenda, to be followed by public comment requested by McCall Area Merchants Association.
3. TREE COMMITTEE DECISION
Monika Trapp reported that the Tree Committee approved removal of the cottonwood tree with
two conditions: 1) that any pathway constructed in that area be ADA handicapped accessible,
and 2) the establishment of six trees suitable for the park, 3 of which would be located in the
same area as the cottonwood tree.
Mandi Roberts of OTAK presented three design options, shown on handouts, depicting the west
end of the park including the area of the cottonwood tree and the pedestrian access (staircase
and/or path) from Lake Street. There was much discussion about the design options. Discussion
included: ADA accessibility of the pathways and connections, costs associated with clearing
snow from stairs vs. path, access requirements for propane tanks at McCall Mall, and amount of
disturbance to be caused on McCall Mall property.
Mr. Bailey reported that he is waiting to hear back from the City Attorney, who is reviewing a
draft agreement to be submitted to Vicki Wade owner of the McCall Mall, concerning the
propane tank, trash enclosure, fence issues, etc. Mr. Bailey hopes to have a response from the
City Attorney by Friday.
No decision on these design options was made at this time, pending outcome of discussions
with owner of adjacent McCall Mall property, Vicki Wade. The Board agreed that a driveway
providing vehicle access on the west end of the project was not needed. Mr. Eisenstein
confirmed that he checked with City departments that it is ok to remove the driveway. Tim
Swanson noted that he researched the costs to move the utility boxes, and it would cost
$30,000440,000 to move them.
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Minutes of June 17, 2008
4. PUBLIC COMMENT
Darryl Cobb, Chairman of the McCall Area Merchants Association, addressed the Board. Mr.
Cobb thanked the Urban Renewal Agency for taking on this project, and expressed concern
about the lack of boat trailer parking in the current plans. Mr. Cobb inquired about short term
solutions during construction, as well as long term solutions. There was much discussion of the
parking issues. Ms. Gerblick thanked Mr. Cobb for his comments, and stated that the Board
would discuss multi -use parking options.
There was another public comment regarding the need for paint striping of the turn lanes on
Railroad Avenue at Third Street. Mr. Eisenstein responded that city-wide crosswalk and road
striping was going to begin as soon as possible, and had been delayed due to recent wet and
cool weather.
5. SLURRY SEAL PARKING LOTS
Mr. Eisenstein presented a request by Streets Superintendent Rick Schiermeier to slurry seal
the two parking lots owned by Urban Renewal: the Toll Station parking lot ($3,370.50), and the
Chapala parking lot ($1,611.75), for a total cost of $4,982.25. Mr. Schiermeier stated the slurry
sealing would take 24 hours, and would include paint striping. There was a discussion of the
condition of the lots, timing of the work, and the impact of waiting a year.
Mr. Nash moved to table the decision until August. Ms. Delaney seconded the motion. In a voice
vote, all members voted in favor. MOTION CARRIED.
6. UPDATED PROJECT BUDGET SPREADSHEET
Ms. Delaney presented a spreadsheet of engineering costs developed by Betsy Roberts, with
input from Ms. Delaney and Linda Stokes, Acting Treasurer. The Board agreed that this was a
good format and that it would be helpful to look at an updated spreadsheet at each meeting.
There was a discussion of the Urban Renewal Cash Analysis spreadsheet prepared by Linda
Stokes. The Board agreed they would also like to continue to review this spreadsheet monthly.
There was a discussion about listing "out of scope" items separately.
7. APPROVAL OF INVOICES
Mr. Watkins moved to approve the PipeLine Inspection invoice #5555 in the amount of $230,
and the Verizon invoice #0661732976 in the amount of $359.99, with the stipulation that Tim
Swanson will reimburse $164.98 for the equipment as agreed. Mr. Bailey seconded the motion.
In a voice vote, all members voted in favor MOTION CARRIED.
8. PARKING LOT
There was discussion of the original plan for the parking lot, and the possibility of converting the
parking to mixed use of car and boat trailer parking. Betsy Roberts and Amanda Carrington
presented three options for the parking lot. There was continued discussion of parking options.
The original plan's lower grade allowed for the construction of a future second level, while
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Minutes of June 17, 2008
reducing that grade would allow for more parking now.
Mr. Bailey moved to have CH2M Hill re -design the parking lot between Mill & Roosevelt similar
to Option B with the reduction of the grade required for a future second level, with the proposed
concept to be approved via email on Friday. Mr. Watkins seconded the motion. In a voice vote,
all members voted in favor. MOTION CARRIED.
Mr. Eisenstein reported that diesel fuel was discovered in the soil during excavation for the
parking garage. This site was a former railroad fuel dump, and was remediated by the railroad.
As required, DEQ was notified and they recommended additional samples. The results of the
additional samples should be received in a few days. DEQ is also researching the
documentation of the railroad remediation.
9. PROGRESS REPORT
Cliff Yochum reported that progress has been slow due to the weather, and several setbacks
including: sewer line problem, sewer manhole issue, existing concrete building foundation
extending further than anticipated, diesel fuel at parking lot. There should be more visible
progress in a few weeks.
Ms. Gerblick suggested another sign was needed at Pine by the construction fencing, indicating
that businesses are open and directing to the boat launch ramp. Mr. Watkins reported that the
signs he ordered should be in on Friday, and the orange signs could then be moved to that
location.
10. McCALL MALL TRASH ENCLOSURE
Mr. Nash suggested that a subcommittee be formed to enter into additional discussions with
McCall Mall owner Vicki Wade. Mr. Bailey and Mr. Watkins volunteered to be on the
subcommittee. Mr. Bailey stated that this subcommittee would be dealing with issues separate
from the proposed agreement he is already working on regarding the trash enclosure, etc. Mr.
Bailey reminded the Board that he expects to have a response from the City attorney regarding
that proposed agreement by Friday.
Mr. Nash moved to create a subcommittee, consisting of Mr. Bailey, Mr. Watkins, and Mr.
Fereday, to contact McCall Mall owner Vicki Wade to see if she has any interest in providing
support to blend the Legacy Park project with her property. Mr. Watkins seconded the motion. in
a voice vote, all members voted in favor. MOTION CARRIED.
11. ADJOURNMENT
Ms. Gerblick moved to adjourn the meeting. Mr. Nash seconded the motion. In a voice vote, all
members voted in favor. MOTION CARRIED. The meeting was adjogrned at 11:54 am.
Robin Gerblick
Vice Chairperson
City of McCall Urban Renewal Agency
Minutes of June 17, 2008
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