Loading...
HomeMy Public PortalAboutMinutes - MURA - 2008-06-17CITY OF MCCALL URBAN RENEWAL AGENCY June 17, 2008 Minutes 1. CALL TO ORDER AND ROLL CALL Vice Chairperson Gerblick called the meeting to order at 8:07 am. Members present were Don Bailey, Claudia Delaney, Tony Nash, Robin Gerblick and John Watkins. Rick Fereday was absent. Also present were Walt Eisenstein, Deputy City Manager/Infrastructure & Community Development; Brock Heasley, Director Parks & Recreation; Monika Trapp, Parks Supervisor; Lorraine Brush, Administrative Assistant Public Works; and Rick Schiermeier, Streets Superintendent. Construction Manager Tim Swanson; Cliff Yoakum, Hillside Landscape; and Amanda Carrington, CH2M Hill were also present. Betsy Roberts, CH2M Hill; and Mandi Roberts, OTAK, participated via telephone. 2. APPROVAL OF MINUTES Mr. Watkins moved to approve the June 3, 2008 minutes. Mr. Nash seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. Ms. Gerblick then suspended the rules and moved the Tree Committee report to the top of the agenda, to be followed by public comment requested by McCall Area Merchants Association. 3. TREE COMMITTEE DECISION Monika Trapp reported that the Tree Committee approved removal of the cottonwood tree with two conditions: 1) that any pathway constructed in that area be ADA handicapped accessible, and 2) the establishment of six trees suitable for the park, 3 of which would be located in the same area as the cottonwood tree. Mandi Roberts of OTAK presented three design options, shown on handouts, depicting the west end of the park including the area of the cottonwood tree and the pedestrian access (staircase and/or path) from Lake Street. There was much discussion about the design options. Discussion included: ADA accessibility of the pathways and connections, costs associated with clearing snow from stairs vs. path, access requirements for propane tanks at McCall Mall, and amount of disturbance to be caused on McCall Mall property. Mr. Bailey reported that he is waiting to hear back from the City Attorney, who is reviewing a draft agreement to be submitted to Vicki Wade owner of the McCall Mall, concerning the propane tank, trash enclosure, fence issues, etc. Mr. Bailey hopes to have a response from the City Attorney by Friday. No decision on these design options was made at this time, pending outcome of discussions with owner of adjacent McCall Mall property, Vicki Wade. The Board agreed that a driveway providing vehicle access on the west end of the project was not needed. Mr. Eisenstein confirmed that he checked with City departments that it is ok to remove the driveway. Tim Swanson noted that he researched the costs to move the utility boxes, and it would cost $30,000440,000 to move them. City of McCall Urban Renewal Agency page 1 of 3 Minutes of June 17, 2008 4. PUBLIC COMMENT Darryl Cobb, Chairman of the McCall Area Merchants Association, addressed the Board. Mr. Cobb thanked the Urban Renewal Agency for taking on this project, and expressed concern about the lack of boat trailer parking in the current plans. Mr. Cobb inquired about short term solutions during construction, as well as long term solutions. There was much discussion of the parking issues. Ms. Gerblick thanked Mr. Cobb for his comments, and stated that the Board would discuss multi -use parking options. There was another public comment regarding the need for paint striping of the turn lanes on Railroad Avenue at Third Street. Mr. Eisenstein responded that city-wide crosswalk and road striping was going to begin as soon as possible, and had been delayed due to recent wet and cool weather. 5. SLURRY SEAL PARKING LOTS Mr. Eisenstein presented a request by Streets Superintendent Rick Schiermeier to slurry seal the two parking lots owned by Urban Renewal: the Toll Station parking lot ($3,370.50), and the Chapala parking lot ($1,611.75), for a total cost of $4,982.25. Mr. Schiermeier stated the slurry sealing would take 24 hours, and would include paint striping. There was a discussion of the condition of the lots, timing of the work, and the impact of waiting a year. Mr. Nash moved to table the decision until August. Ms. Delaney seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 6. UPDATED PROJECT BUDGET SPREADSHEET Ms. Delaney presented a spreadsheet of engineering costs developed by Betsy Roberts, with input from Ms. Delaney and Linda Stokes, Acting Treasurer. The Board agreed that this was a good format and that it would be helpful to look at an updated spreadsheet at each meeting. There was a discussion of the Urban Renewal Cash Analysis spreadsheet prepared by Linda Stokes. The Board agreed they would also like to continue to review this spreadsheet monthly. There was a discussion about listing "out of scope" items separately. 7. APPROVAL OF INVOICES Mr. Watkins moved to approve the PipeLine Inspection invoice #5555 in the amount of $230, and the Verizon invoice #0661732976 in the amount of $359.99, with the stipulation that Tim Swanson will reimburse $164.98 for the equipment as agreed. Mr. Bailey seconded the motion. In a voice vote, all members voted in favor MOTION CARRIED. 8. PARKING LOT There was discussion of the original plan for the parking lot, and the possibility of converting the parking to mixed use of car and boat trailer parking. Betsy Roberts and Amanda Carrington presented three options for the parking lot. There was continued discussion of parking options. The original plan's lower grade allowed for the construction of a future second level, while City of McCall Urban Renewal Agency page 2 of 3 Minutes of June 17, 2008 reducing that grade would allow for more parking now. Mr. Bailey moved to have CH2M Hill re -design the parking lot between Mill & Roosevelt similar to Option B with the reduction of the grade required for a future second level, with the proposed concept to be approved via email on Friday. Mr. Watkins seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. Mr. Eisenstein reported that diesel fuel was discovered in the soil during excavation for the parking garage. This site was a former railroad fuel dump, and was remediated by the railroad. As required, DEQ was notified and they recommended additional samples. The results of the additional samples should be received in a few days. DEQ is also researching the documentation of the railroad remediation. 9. PROGRESS REPORT Cliff Yochum reported that progress has been slow due to the weather, and several setbacks including: sewer line problem, sewer manhole issue, existing concrete building foundation extending further than anticipated, diesel fuel at parking lot. There should be more visible progress in a few weeks. Ms. Gerblick suggested another sign was needed at Pine by the construction fencing, indicating that businesses are open and directing to the boat launch ramp. Mr. Watkins reported that the signs he ordered should be in on Friday, and the orange signs could then be moved to that location. 10. McCALL MALL TRASH ENCLOSURE Mr. Nash suggested that a subcommittee be formed to enter into additional discussions with McCall Mall owner Vicki Wade. Mr. Bailey and Mr. Watkins volunteered to be on the subcommittee. Mr. Bailey stated that this subcommittee would be dealing with issues separate from the proposed agreement he is already working on regarding the trash enclosure, etc. Mr. Bailey reminded the Board that he expects to have a response from the City attorney regarding that proposed agreement by Friday. Mr. Nash moved to create a subcommittee, consisting of Mr. Bailey, Mr. Watkins, and Mr. Fereday, to contact McCall Mall owner Vicki Wade to see if she has any interest in providing support to blend the Legacy Park project with her property. Mr. Watkins seconded the motion. in a voice vote, all members voted in favor. MOTION CARRIED. 11. ADJOURNMENT Ms. Gerblick moved to adjourn the meeting. Mr. Nash seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. The meeting was adjogrned at 11:54 am. Robin Gerblick Vice Chairperson City of McCall Urban Renewal Agency Minutes of June 17, 2008 page 3 of 3