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Home My Public Portal About01-19-2016 Minutes PRB Regular Meeting Minutes Parks & Recreation Board Tuesday, January 19, 2016 7:00 PM, Town Barn 101 E. Orange St. Members present: Chair Todd Stabley, Vice Chair Ashley DeSena, Kate Albrecht, Robb English, Noah Mace, Nancy Taylor, Chris Wehrman, Commissioner Brian Lowen Members absent: Annie Jarabek, Rebecca Swartz, Kim Woodell Staff: Stephanie Trueblood Guests: None Item 1: Call meeting to order, roll call, and confirm presence of a quorum Chair called meeting to order at 7:03pm. Staff called roll and confirmed quorum. Item 2: Consideration of changes or adjustments to the agenda Commissioner Brian Lowen will give Town Board update. Future agendas will include Orange County update by Annie Jarabek. Item 3: Approval of minutes from December 15, 2015 There were no changes to the December 2015 minutes. Motion to approve December 2015 minutes: Noah Mace 2nd: Nancy Taylor Vote: Unanimous Item 4: Kings Highway Park Master Plan work session: Board reviewed the final DRAFT of the Kings Highway Park Master Plan. Board members asked to add statement explain the elimination of the Trail Loop and crosswalk from the original site plan. Staff agreed to add a few sentences to the bottom of page 8. Motion to recommend to Town Board adoption of Kings Highway Park Master Plan: Todd Stabley 2nd: Ashley DeSena Vote: Unanimous Conditions/Notes: Add a few sentences describing why the Trail loop and crosswalk were eliminated from the original site plan on page 8 Item 5: Review midyear expense report for parks items Board discussed expense report but took no action. Item 6: Review FY17 proposed parks budget Board discussed FY17 proposed budget. Staff explained rationale for departmental reorganization and new staff persons. Staff explained that the Town Board and Exchange Club board are investigating whether a mutually acceptable agreement can be reached in regards to long term ownership and maintenance of the Exchange Club Park. Staff explained that the proposed budget will be altered over the next several months and staff will return with updates. Item 7: Reports and Updates  Town Board: Brian Lowen reported that Town Board made annual appointments to boards and commissions, recognized staff for years of service, discussed a subdivision north of town that wants to hook into city water, and voted to stop nonprofit annual donations.  Planning Board: Chris Wehrman reported that Planning Board interviewed three new candidates, discussed text amendments, and continued the Collins Ridge Public Hearing.  Park Steward reports: 1. Gold Park: Annie Jarabek was not present, Dog Park: Nancy Taylor reported everything is fine. 2. Turnip Patch Park: Annie Jarabek was not present. 3. Murray Street Park: Ashley DeSena reported everything is fine but noted that a car got stuck in the park on New Year’s Eve. 4. Kings Highway Park: Todd Stabley reported that there is trash that needs to be picked up in the parking area. 5. Hillsborough Heights Park: Kim Woodell was not present but Nancy Taylor reported that the park looks fine. 6. Riverwalk: Robb English reported that he hadn’t visited but asked staff about flooding. Staff reported that recent flooding didn’t damage the trail or boardwalks but did require some cleanup. Staff reported that sewer relining project is complete. Staff noted that it was impossible to keep folks from using the trail when the relining was underway. 7. Downtown Sidewalks/Mayo Park: Staff reported that bid docs and construction plans are complete and ready to be released and will be released as soon as FHWA and NCDOT issue construction authorization. If all goes well construction could begin in April.  Staff Updates: Cates Creek Park is being readied for the grand opening which will come when all paperwork is turned in from developer, CMAQ Sidewalk Connections project is experiencing some necessary delays due to additional engineering that must be completed for stormwater and utility designs. Pedestrian studies for North Churton and South Churton are underway. Item 8: Adjourn Motion to adjourn: Robb English 2nd: Nancy Taylor Vote: Unanimous Please call the Planning Department if you cannot attend. 732-1270 ext. 74 (this line is connected to voice mail)