HomeMy Public PortalAboutMinutes - MURA - 2008-07-01CITY OF MCCALL
URBAN RENEWAL: AGENCY
July 1, 2008
Minutes
1. CALL TO ORDER AND ROLL CALL
Chairman Rick Fereday called the meeting to order at 8:02 am. Members present were Rick
Fereday, Don Bailey, Claudia Delaney, Tony Nash, Robin Gerblick and John Watkins.
Also present were Walt Eisenstein, Deputy City Manager/Infrastructure & Community
Development; Lorraine Brush, Administrative Assistant Public Works, Construction Manager
Tim Swanson; Cliff Yochum, Hillside Landscape; and Betsy Roberts, CH2M Hill. Amanda
Carrington, CH2M Hill participated via telephone.
2. APPROVAL OF MINUTES
Mr. Bailey moved to approve the June 7, 2008 minutes. Mr. Watkins seconded the motion. In a
voice vote, all members voted in favor. MOTION CARRIED.
Mr. Fereday adjusted the order of the Agenda to hear from Mr. Millemann first regarding the
proposed agreement with the McCall Mall.
3. McCALL MALL 1 VICKI WADE PROPOSAL
Mr. Bailey distributed a copy of the proposed agreement with McCall Mall, containing markups
by City Attorney Bill Nichols. Mr. Nichols has suggested leasing the area of the trash enclosure
rather than granting an easement.
Mr. Millemann stated he, reviewed the latest version that Mr. Bailey emailed him, but has not
reviewed it with his client Vicki Wade. Mr. Millemann stated he was not in agreement with all the
terms of the agreement specifically that Ms. Wade would be required to grant an easement to
the City across the lakefront, but would have to enter into a lease agreement with the City for
the trash enclosure area. He proposed that both areas be leased, or both areas be easements.
He also proposed that the agreement remain in effect until the building is removed, rather than
until the building is renovated or removed.
There was discussion on this topic including: City ownership of portions of the area in question,
availability of emergency access through the park, the requirement of removing or relocating the
propane tanks.
Mr. Fereday made a motion to approve Mr. Bailey's draft of the proposed McCall Mall
agreement (Attachment A of these Minutes) as follows: change item. C to remove the
requirement of removing the propane tanks to read "C. At her own expense, McCall Mall shall
remove the existing waste enclosure fencing and screen the existing propane tank to P&Z
requirements; and also striking item D in its entirety. Mr. Watkins seconded the motion. In a
voice vote, the members voted five to one in favor, with Ms. Delaney opposing. MOTION
CARRIED.
City of McCall Urban Renewal Agency page 1 of 4
Minutes of July 01, 2008
4. PARKING LOT / FIR STREET CHANGES
Amanda Carrington, CH2M Hill, discussed the drawings of proposed changes to the Fir Street
parking lot that she provided to the Board by email, as directed by the Board at the 6/17/08
meeting.
There was much discussion of the proposed changes and options for the parking lot. Mr.
Eisenstein stated that there was an email vote by Board members on Friday June 27th,
approving the halting of excavation of the parking lot by a 3-1 vote. it was discussed that paint
striping was not part of that decision, and also does not need to be decided immediately. Betsy
Roberts said she, Cliff Yochum, and Tim Swanson would get together regarding costs for the
proposed changes, and would report back to the Board. Mr. Yochum confirmed that the
proposed changes would save money, and that he does not need the striping plan now.
5. PUBLIC COMMENT
Darryl Cobb representing the McCall Area Merchants Association requested to be heard at this
time, as it was relevant to the current discussion. He stated that if a second level of the parking
lot would later be constructed, the first level would need to be reconstructed anyway. He
reminded the Board of the need for boat trailer parking near the marina, and recommended
multi -use parking. He advised the Board that the Chamber of Commerce is on board with the
Merchants Association's views.
6. HOLIDAY WEEKEND (JULY 4TH) CONSTRUCTION SCHEDULE 1 ACCESS
Ms. Delaney advised that the Police Department needed direction regarding access to the
Legacy Park area for the upcoming holiday weekend. Mr. Eisenstein stated that Legacy Park
will remain closed, and E. Lake Street will be open for pedestrian access for the holiday
weekend.
There was discussion of the possible temporary use of the Fir Street parking lot over the holiday
weekend. Mr. Yochum advised there were insurance issues that need to be resolved first. There
was discussion of vehicles parking illegally on the west side of the project near the Panda
restaurant. Mr. Eisenstein advised that the police have been issuing citations. Mr. Swanson is to
talk to McCall Mall about not parking there.
There was a discussion regarding making the construction area as safe as possible. Mr.
Yochum advised that he would be moving equipment, consolidating materials as much as.
possible, and providing a fenced walkway.
7. WEST END STAIRCASE
Amanda Carrington reported that Mandi Roberts of Otak sent her an email this morning since
she was unable to join the conference call, and Mandl had said in the email that she
recommended Option 1 that was presented at the last meeting, and was working on a modified
design. There was discussion that the main issues regarding the west end staircase are:
pedestrian access from downtown/west side of the park, safety, and maintenance issues
particularly in winter.
City of McCall Urban Renewal Agency page 2 of 4
Minutes of July 01, 2008
Mr. Bailey reported that he developed a drawing that built on Otak's Option 1 for the west end
stairs. Mr. Fereday asked for more information on costs. Mr. Yochum stated he could get a
rough cost estimate, but would need a more detailed drawing to provide more accurate costs.
Amanda Carrington reported that Mandi Roberts responded by email that it would cost $450.
Mr. Bailey made a motion that the Board approve removal of the asphalt driveway on the west
end of the park, and continue the promenade around to Third Street. Mr. Nash seconded the
motion. In a voice vote, all members voted in favor. MOTION CARRIED.
Ms. Delaney made a motion to authorize $500 for Otak to develop construction drawings of
Option 1 and Mr. Bailey's drawing dated 6/30/08 of the west end of the park from the
promenade to the planned pathway. Mr. Nash seconded the motion. In a voice vote, all
members voted in favor. MOTION CARRIED.
Mr. Nash said the Board needed an agreement with Vicki Wade regarding the tree, separate
from the other issues. Tim Swanson volunteered to talk to Vicki Wade about tree removal and
the pathway. Ms. Delaney requested that the approval be in writing.
8. SUNDIAL RELOCATION
Tim Swanson reported that he and Betsy Roberts and Mandi Roberts had discussed that the
current location of the sundial could be moved to help with grading and beach erosion issues.
He said the sundial could be relocated up the hill onto a widened area of the pathway, and in a
smaller size, on a better slope that will help prevent beach erosion. There was discussion of
possible locations of the sundial, and the importance of the sundial/stage in the plans for the
park.
Mr. Watkins made a motion to reconfigure 100 lineal feet of path to decrease the beach slope
and reconfigure the sundial area into the path, keeping the sundial the same size and shape.
Ms. Delaney seconded the motion. In a voice vote, all members voted in favor. MOTION
CARRIED.
9. PROJECT SCHEDULE UPDATE
Mr. Yochum reported that they are waiting to finish the concrete work in the restroom, then they
will continue with the restroom. It will take about four weeks to finish the restroom. Work along
Lake Street can't be done until the restroom is finished. Work on the parking lot can be
continued, it is on an independent schedule. The project is still on schedule, weather permitting,
if no other problems arise. Work on the other side of the Marina will start after Labor Day.
Betsy Roberts stated that the diesel problem at the parking lot is ok, and that DEQ is aware of
the test results.
There was a discussion about the use of crushed asphalt. Betsy Roberts said that it is cheaper
and can be effective but will need chip seal on top of it. Ms. Delaney suggested that she, Betsy
Roberts, Tim Swanson, Rick Fereday, and Cliff Yochum meet separately regarding the parking
lot, dirt removal, and asphalt issue.
Mr. Bailey asked if the sewer line is complete. Mr. Yochum responded that it was. Mr. Bailey
requested a copy of the change order.
City of McCall Urban Renewal Agency page 3 of 4
Minutes of July 01, 2008
10. PAY APPLICATION #2 — HILLSIDE LANDSCAPE CONSTRUCTION
Mr. Bailey moved to approve Payment Application #2 for Hillside Landscape Construction in the
amount of $342,130.65. Ms. Delaney seconded the motion. In a voice vote all members voted in
favor. MOTION CARRIED.
Mr. Watkins presented an invoice from Rocky Mountain Signs for two wayfinding signs. He
reported that the first sign has been installed at the corner of Railroad Ave and Third Street. The
second sign has not yet been installed.
Mr. Watkins moved to pay for the first sign that has been installed and approve the Rocky
Mountain Signs invoice #5592 in the amount of $1,245 only for the cost of the first sign, with the
balance to be paid when the second sign is installed. Ms. Delaney seconded the motion. In a
voice vote, all members voted in favor MOTION CARRIED.
There was a brief discussion of the US Bank debt service invoice provided for the Board's
information and review by Acting Treasurer Linda Stokes.
8. OTHER BUSINESS
a. Pavers
Mr. Bailey asked if the paver issue had been resolved. Mr. Yochum responded that he
has been waiting for paver band designs from Mandi Roberts. Amanda Carrington said the
Mandi Roberts said by email that she is trying to get assurance from the supplier regarding
driving on the 60mm thickness. There was a discussion of the pavers, warranty of product, and
defining the load limit. Betsy Roberts said she would get more info regarding load limit required
for the planned uses of the path. David Carey of Hotel McCall requested that he be provided
with information on the pavers as soon as possible since it impacts Hotel McCall's plans for their
side of the street.
b. Spray and Play
Betsy Roberts reported that DEQ does not want the planned Spray and Play to drain into
the sanitary sewer system or the lake. She said they are working on solutions and alternatives
with DEQ, to include possible use of the storm drain system. There was discussion about the
Spray and Play system, amount of water flow used, seasonal use only.
11. ADJOURNMENT
Ms. Delaney moved to adjourn the meeting. Mr. Bailey seconded the motion. In a voice vote, all
members voted in favor. MOTION CARRIED. The meeting was adjourned at 12:00 pm.
Rick Fere s ay
Chairman
City of McCall Urban Renewal Agency page 4 of4
Minutes of July 01, 2008
A c.1>mm.\-' •- Ur n Arrc. i0Q*cs —r I t1 b?
I Proposed Agreement between McCall Mall andghe City of McCall
Whereas, the City of McCall Urban Renewal Agency (Agency) has designed and
contracted for reconstruction of Legacy Parkland
Whereas, the McCall Mall has requested the use of Legacy Park (Park) and/or City of
McCall property for the purpose of providing an approved structure to be used to
enclose waste receptaclekLand
Whereas, McCall Ma11 has applied for Design Approval of the waste enclosure (DR-o8-
o7),;Vand
Whereas, the City of McCa11 has directed McCall Mall to remove the existing waste bin
and propane tank enclosures and
Whereas, McCa11 Mall has proposed to place a propane tank underground on their
property to replace two existing above ground propone tanks, one of which is located on
City and/or Park property, .and
Whereas, An existing pathway runs along the north side of the McCall Ma11 property
close to the high water mark of Big Payette Lake and memorializing the existence of the
pathway by written easement would clarify the responsibilities of the property owner
and the public; and,
Whereas, the City of McCall can issue license agreements for the use of City right's of
way and other city property; and
Whereas, the parties have identified a portion of city right of way or property as a
feasible location for the trash enclosure; and
Whereas, the parties intend that if the current McCall Mall building is renovated or
replaced with another building that the new building or renovation could accommodate
the trash enclosure within the parcels property boundaries.
Therefore, it is proposed that the following be agreed to:
A. In exchange for,i license agreement, for the purpose of constructing an approved
waste container enclosure, upon Park and/or City of McCall property adjacent to the east
elevation of the McCall Mall building, suchJicense agreement to be granted to the
current owner of the McCall Mall property, such J.icense agreement for the area as
shown on the Attachment A hereto; and
B. Any construction of the waste container enclosure is subject to the prior approval of
the City of McCall Area Planning and Zoning Commission; and
B. At her own expense. he McCall Mall owner shall grant to the City of McCall a
permanent public access and pathway easement along the existing lakeside pathway
Page i of 2
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from the Park boundary to the privateproperty located further to the west of the McCall
Mall; and and Scree r _ �sciSSz P ,S,I\e-- ` o P�� i� :: ren�ei4
C. At her own expense, McCall M .. shall remove the existing
-taRk-antl waste enclosure fencing not later than (insert date); and
At her own expense, McCall Mall shall procure a new propane tank which shall be
placed underground within the McCall Mall property not later than (insert date); and
E. At her own expense, McCall Mall shall remove the existing steps leading from the
existing City sidewalk northerly to the lower grade of City and/or Park property and
install a safety railing at the end of the sidewalk not later than (insert date); and
F. At her own expense, McCall Mali shall remove or relocate the existing CATV utility
located on City and/or Park property (not later thari); and
G. The City of McCall will grant to McCall Mall temporary access across the Park, using
the new vehicle access path, for the purpose of performing the above work and/or
reconstruction and landscaping of the existing waste and propane tank areas on the Mall
property located adjacent to the Park; and
H. The City of McCall will grant to McCall Mall access across the Park foryehicles
required for building or equipment maintenance, subject to the prior approval of the
McCall Parks and Recreation Director.
I. The license agreement referred to herein shall not be perpetual but shall be limited in
time, and in any event shall terminate upon renovation or replacement of the existing
McCall Mall building.
Page 2 of 2
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