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HomeMy Public PortalAboutMinutes - MURA - 2008-08-19CITY OF MCCALL URBAN RENEWAL AGENCY August 19, 2008 Minutes 1. CALL TO ORDER AND ROLL CALL Chairman Rick Fereday called the meeting to order at 8:00 am. Members present were Don Bailey, Rick Fereday, Robin Gerblick, Tony Nash, John Watkins, and Lynne Westerfield. Claudia Delaney was absent. Also present were: Walt Eisenstein, Public Works Director; Michelle Groenvelt, Planning Manger; Brock Heasley, Director Parks & Recreation; Monika Trapp, Parks Supervisor; Lorraine Brush, Administrative Assistant Public Works; Construction Manager Tim Swanson; Cliff Yochum, Hillside Landscape; and Betsy Roberts, CH2M Hill. Participating by telephone were: Amanda Carrington, CH2M Hill; and Mandi Roberts, Otak. 2. 2008-2009 BUDGET a. Public Hearing Mr. Fereday opened the public hearing, as noticed in the newspaper, regarding the 2008-2009 budget for the Urban Renewal Agency. There were no public comments. Hearing no public comments, Mr. Fereday closed the budget public hearing. b. Adoption of budget. There were no changes to the proposed budget that was reviewed at the last meeting on 08/05/08. There was a brief discussion that the property tax revenue figure is a conservative figure. Mr. Bailey moved to approve the 2008-2009 budget as submitted dated 07/31/08. Mr. Watkins seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 3. APPROVAL OF MINUTES a. August 05, 2008 Mr. Watkins moved to approve the August 05, 2008 minutes, with the correction that his name was misspelled in the last paragraph. Mr. Nash seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 4. APPROVAL OF INVOICES a. CH2M Hill invoice for Task Order 36 billed through June 30, 2008. Betsy Roberts explained that this is the first bill under Task Orders 36C (tasks prior to the project bid) and 36D (tasks during the bid process). They had not billed this previously as they were waiting to combine their figures with Otak's, but this bill is just CH2M Hill's figures. There was a brief discussion of tasks conducted. Betsy Roberts will email the Board a spreadsheet she has that will break down the charges. City of McCall Urban Renewal Agency page 1 of 4 Minutes of August 19, 2008 Mr. Bailey moved to approve payment of CH2M Hill's invoice for Task Order 36 billed through June 30, 2008, in the amount of $23,291.31. Ms. Gerblick seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 5. MCCALL MALL AGREEMENT Mr. Bailey reported that he, Lindley Kirkpatrick and Michelle Groenvelt met with Steve Miliemann two weeks ago about the proposed agreement between the City of McCall and the McCall Mall. There are still a few items to resolve. Mr. Millemann is making the final edits. Vicki Wade has not yet accepted the agreement. Mr. Bailey provided a handout of a separate agreement he drafted between the Urban Renewal Agency and the McCall Mall that addresses only the issues that pertain to the Lakefront Improvement project (trees, landscaping, pathway connection). This is separate from the agreement the City is working on regarding trash enclosure, small propane tank on City property, boardwalk area. There was a discussion of the time frame decisions regarding this area are needed for the project. Cliff Yochum said that it won't interfere with his construction, but once his construction is complete it will be more difficult to access that area to implement changes. There was a discussion of the lower path area, and the need for drawings and plans of that area. Mr. Bailey suggested waiting until the agreement is approved before having drawings of that area made. There was a discussion of grammatical changes to paragraph B. Mr. Fereday noted that no Board action was needed at this time. Mr. Bailey said he will make some edits to the agreement and once there is a signed agreement, he will bring it to the Board for approval. 6. WEST SIDE STAIRS There was a discussion of the construction drawings of the west side stairs that Mandi Roberts prepared. Cliff said that the cost based on the drawings would be $65,129.22. Cliff said there is still a design issue that the contractor needs to work out with Mandi regarding the railing. Mandi said she will work that out with them. Mr. Nash made a motion to approve the west side stairs project as proposed for $65,129.22. Mr. Bailey seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. Mr. Bailey asked the status of the asphalt areas still in place by the manholes. Tim Swanson said that would be taken care of. He is working with City public works staff regarding details of the access needed to clean the vortex. 7. STREET LIGHTS Mandi Roberts explained that the street light depicted in the handout is what was in the original plan and had been approved. There was support at that time for street lights in the lakefront project to be different than the current downtown street lights in McCall. Tim noted that the quantity is 20 street lights, and that these are different from the lights in the parking lot. There is also an issue regarding irrigation lines for hanging flowers, that the state electrical inspector does not want an irrigation line in the light poles. Mandi asked if the Board thought it was necessary to have irrigation and flower baskets on the poles. Walt Eisenstein suggested that the same street lights as are currently used in downtown McCall be used, but eliminate the flowers and irrigation and use banners. Tim noted that the cost of the street lights currently used City of McCall Urban Renewal Agency page 2 of 4 Minutes of August 19, 2008 downtown versus the ones called for in the project plan would cost a total of $25,000 more. Tim did suggest that Urban Renewal buy a few extra street lights so that City public works would have them in stock for replacements. Walt noted that approximately one street light per year is broken in vehicle accidents. There was a discussion that the Board would consider a future purchase of additional street lights for stock, but not at this time. There was a discussion of hanging flower baskets and irrigation. An alternative of having flowers in planters on the ground was discussed. Monica. Trapp said if the hanging baskets were not possible, she was not opposed to having flowers in planters on the ground. it was agreed to stay with the street light specified in the plans, and to stub out the irrigation system to areas near the base of the street lights allowing for irrigation of planters. 8. FIR STREET PARKING LOT Mr. Fereday recognized Darryl Cobb and asked him to discuss his proposed striping plan for the parking lot that he had emailed to Board members on Friday August 15th. Mr. Cobb discussed his striping plan. There was discussion about the plan, current observations of parking habits, and when the striping should be decided on and be implemented. Mr. Fereday advised Mr. Cobb that the Board would take his comments and ideas into consideration. There was discussion of the width of the parking stalls, and the possibility of widening them from 9 feet to 10 or 11 feet. Michelle Groenvelt noted that City code requires 13 feet for on street parking, although since it is pull -through parking there would be a possibility for a variance in design review. Michelle also discussed landscaping requirements for the parking lot. She explained that since there are sufficient design changes from the original plans, there needs to be additional design review by Planning & Zoning. She would like to see this public project be a good model for what the City wants. If the required plans (landscaping, pedestrian circulation, lighting) can be drawn up in time, they could possibly get reviewed at the next Planning & Zoning meeting on September 9th. She suggested using local landscape design company Epikos, at a cost of approximately $1,200-$1,400. Mr. Watkins made a motion to hire Epikos to develop the required plans, not to exceed $2,000, for the Sept 9, 2008 Planning & Zoning meeting. Ms. Westerfield seconded the motion. In a voice vote all members voted in favor. MOTION CARRIED. 9. EAST LAKE STREET & PINE Betsy Roberts discussed solutions for the current road elevation problem at this location. There was discussion of the drainage issues, and possible pathway solutions including curb and gutter, sidewalk, and less formal pathway. It was agreed that the solution for the current problem at this corner should be short term and temporary, and that resources should not be spent on permanent improvements such as sidewalks etc without a plan for the whole area. Mr. Bailey moved to approve up to $10,000 to work on the problem at East Lake Street and Pine, without a curb and gutter. Mr. Nash seconded the motion. In a voice vote all members voted in favor. MOTION CARRIED. 10. PROJECT SCHEDULE Cliff reported that the schedule is tight, and will depend on the weather. There was a brief discussion of the project schedule. City of McCall Urban Renewal Agency page 3 of 4 Minutes of August 19, 2008 Walt said that Cliff needed a decision as to whether or not additional etched granite pavers were going to be added. Cliff said the price per paver, installed, was about $250. If 22 pavers are added that would be a total of $5,500. It was decided not to order any additional pavers at this time, but that these could be added in the future. 11. SEALCOAT PARKING LOTS Walt Eisenstein presented estimates to sealcoat the two parking lots in the urban renewal district: Toll Station parking lot and Chapala parking lot. This request had been brought before the board by Streets Superintendent Rick Schiermeier at the June 171h meeting, and the Board had asked that the request be brought back in August. Mr. Bailey moved to approve the expenditure of $4,745 to sealcoat the two parking lots. Mr. Watkins seconded the motion. In a voice vote all members voted in favor. MOTION CARRIED. 12. OTHER BUSINESS Mr. Bailey informed the Board that the City has two applications for Marina boatslips. This is an issue before the City Council that is still being worked on. Mr. Bailey noted that if any Board members were interested it will be on the agenda at the next Council meeting, and any ideas or input are welcomed. 13. ADJOURNMENT Mr. Nash moved to adjourn the meeting. Mr. Fereday seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. The meeting was adjourned at 11:00 am. /d7 *,„1: Rick Fereday Chairman r City of McCall Urban Renewal Agency page 4 of 4 Minutes of August 19, 2008