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HomeMy Public PortalAboutMinutes - MURA - 2008-10-07CITY OF MCCALL URBAN RENEWAL AGENCY October 07, 2008 Minutes 1. CALL TO ORDER AND ROLL CALL Chairman Rick Fereday called the meeting to order at 8:05 am. Members present were, Don Bailey, Claudia Delaney, Rick Fereday, and Tony Nash. Robin Gerblick arrived at 8:07. John Watkins, and Lynne Westerfield were absent. Also present were: Lindley Kirkpatrick, City Manager; Lorraine Brush, Administrative Assistant Public Works; Monika Trapp, Parks Supervisor; Construction Manager Tim Swanson; and Cliff Yochum, Hillside Landscape. Amanda Carrington, CH2M Hill; and Mandi Roberts, Otak joined the meeting by telephone at 8:20 am. 2. APPROVAL OF MINUTES a. September 16, 2008 Mr. Nash moved to approve the September 16, 2008 minutes. Mr. Bailey seconded the motion. Ms. Delaney recused herself from the vote, since she was not present at the Sept. 16th meeting. In a voice vote, all members voted in favor. MOTION CARRIED. 3. APPROVAL OF INVOICES a. Epikos invoice #83105 Epikos invoice #83105 in the amount of $1,400 for parking lot striping and landscape design of the Fir Street parking lot was reviewed. Mr. Bailey noted that the City Code recommends but does not require landscape screening in certain situations, and that the topic could be open for discussion in the Spring_ Mr. Nash moved to approve Epikos invoice #83105 in the amount of $1,400. Ms. Gerblick seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 4. McCALL MALL AGREEMENT Steve Millimann, representing Vicki Wade, spoke to the Board and reported that Ms. Wade and the City had reached an agreement necessary for her to proceed with the trash enclosure and use of land by her and by the City. Her proposed trash enclosure plan is scheduled for review by Planning & Zoning tonight. Mr. Millimann said that he has reviewed the proposed Urban Renewal agreement with Vicki Wade regarding removal of the tree and steps and landscaping of the lower area. The Board has before them the redline agreement with his comments for their review. There was a brief discussion. City of McCall Urban Renewal Agency page 1 of 4 Minutes of October 07, 2008 Mr. Nash moved to approve the Agreement between McCall Mall Owner and McCall Urban Renewal Agency dated 10/03/08. Mr. Bailey seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 5. FINANCIAL REPORT SHOWING REVENUE AND EXPENSES TO DATE Betsy Roberts, CH2M Hilt and Mandi Roberts, Otak joined the meeting by telephone at 8:20 am. The financial report showing revenue and expenses to date, prepared by Linda Stokes, was reviewed. There was a discussion about the project contingency fund and change orders to date. Cliff said that the change orders to date total approximately $250,000. Mr. Fereday noted that should leave approximately $130,000 in the contingency fund. Mr. Bailey said it would be helpful to break out the change orders within the Pay App line item on the spreadsheet. 6. CH2M HILL I OTAK EXPENSE REPORT Betsy Roberts discussed the engineer and architectural task status spreadsheet. Mr. Fereday said that he, Mr. Bailey, Ms. Delaney, Tim Swanson and Betsy Roberts had met last week and discussed the engineering and architectural expenses. The dollars spent have been high, but we have gotten good service. Mr. Bailey said that he would like to see them hold their participation to a minimum. One exception would be design work on the owner supplied items that Mandi Roberts sent an estimate on by email last night. There will also be some engineering and drawings for the path, and administrative work, and attending meetings. There was additional discussion on this topic. 7. REMAINING ENGINEERING I DESIGN ITEMS AND FEES Betsy Roberts discussed the draft cost estimate she provided. Mandl Roberts noted that this is a high end estimate of the time. Mr. Bailey noted that this does not include the owner supplied items design. Mr. Fereday said he does not want to pay engineering hours on the cutoff wall. There was a discussion about the cutoff wall, and the reasons it was not in the original plan. Betsy Roberts said that the initial survey information was reviewed by IDL, and that the situation at the beach has since changed. She does not feel it was a screw up by engineers. They have already put in review hours, site visit, and meetings, and have not billed those hours. There was a discussion about the amount of backfill on the beach, water levels, and the ordinary high water mark. Mr. Fereday said that we do need to fix the wall. Ms. Delaney moved to approve the Lake Front Improvements Project -Cost Estimate for Remainder of 2008 Engineering Fees dated 10/02108, and approval of invoices to this date. Mr. Bailey seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 8. PAY APPLICATION #5 — HILLSIDE LANDSCAPE CONSTRUCTION Hillside Landscape Construction Payment Application #5, in the amount of $363,340.84 was reviewed. Tim Swanson reported that he has gone over the pay app with Cliff and the pay app before the Board reflects some changes that they agreed on. There was a discussion about some unresolved issues. Cliff and Tim agreed that if necessary those unresolved items can be addressed on the next pay app, and that this pay app should be approved as is. City of McCall Urban Renewal Agency page 2 of 4 Minutes of October 07, 2008 Ms. Delaney moved to approve Payment Application #5 for Hillside Landscape Construction in the amount of $363,340.84. Mr. Bailey seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 9. BEACH SEATING WALL There was a discussion of a cutoff wall versus a revetment. Tim Swanson said the cost difference is about $5,000 less for the revetment. Betsy Roberts recommended the cutoff wall. There was discussion about the need to do the wall now in the Fall while the water level is low, and the need for backfilling. Mandi Roberts agreed to get an estimated depth for a cutoff wall so Tim can get a cost estimate for it, so that a decision can be made. Mr. Fereday said he would like to see IDL and the Corps of Engineers approve re-establishment of the beach. Betsy agreed that is their stance. The possibility of a jetty to protect the beach was discussed. Betsy said that IDL would probably not approve a jetty for the purpose of protecting the beach. 10. WORK CHANGE DIRECTIVE A proposal was discussed to eliminate landscaping in the parking lot and additional work on East Lake Street north of the marina from the current project, and have it completed under a separate contract. Two drawings were provided by Tim Swanson, with areas highlighted in yellow where work has not yet been completed. Mr. Kirkpatrick noted that the intent is to remove items that will not be done this Fall. Mr. Bailey asked if Cliff would have work he would need to finish in the Spring. Cliff said the only thing that will probably not get done this Fall are the trees along the promenade. Monika Trapp reported that the boat ramp project had to be put off, because the cost ended up to be $9,500 higher than anticipated so they could not proceed at this time. There was a discussion about not doing the sidewalk along East Lake Street until the street is improved, because of elevation differences. Betsy Roberts said that CH2 would prepare a detailed work change directive, but the Board needed to approve the concept. Mr. Bailey moved to proceed with the work change directive in accordance with the marked drawings provided by Tim Swanson marked C2.03 & C2.04, and authorize Tim Swanson to sign. Ms. Delaney seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. Ms. Delaney moved to proceed with a work change directive to eliminate planned landscaping in the parking lot and hydro seed those areas instead, and authorize Tim Swanson to sign. Mr. Bailey seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 11. PROJECT SCHEDULE UPDATE Cliff reported that they are finishing heavy equipment projects in the park, so they can sod. The concrete is all poured. They will close up the curb and gutter once the heavy equipment is out of the park. They will also work on finishing the stairs. Getting the sod in is the priority. Cliff will also look into options to remove the tree by the McCall Mall property. Ms. Gerblick asked about moving the directional sign on Hwy 55 so that it can be seen from the road. Mr. Kirkpatrick agreed to look into it. City of McCall Urban Renewal Agency page 3 of 4 Minutes of October 07, 2008 12. ADJOURNMENT Ms. Delaney moved to adjourn the meeting. Ms. Gerblick seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. The meeting was adjourned at 10:36 am. Rick Fereday Chairman City of McCall Urban Renewal Agency page 4 of 4 Minutes of October 07, 2008