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HomeMy Public PortalAboutMinutes - MURA - 2008-10-21CITY OF MCCALL URBAN RENEWAL AGENCY October 21, 2008 Minutes 1. CALL TO ORDER AND ROLL CALL Chairman Rick Fereday called the meeting to order at 8:05 am. Members present were, Don Bailey, Rick Fereday, Tony Nash, John Watkins, and Lynne Westerfield. Claudia Delaney and Robin Gerblick were absent. Also present were: Lindley Kirkpatrick, City Manager; Lorraine Brush, Administrative Assistant Public Works; Monika Trapp, Parks Supervisor; Construction Manager Tim Swanson; and Cliff Yochum, Hillside Landscape. Betsy Roberts, CH2M Hill; and Mandi Roberts, Otak joined the meeting by telephone at 8:20. 2. APPROVAL OF MINUTES a. October 07, 2008 Mr. Bailey moved to approve the October 07, 2008 minutes. Mr. Nash seconded the motion. Mr. Watkins and Ms. Westerfield abstained from voting since they were not present at the October 7th meeting. In a voice vote, all members voted in favor. MOTION CARRIED. 3. APPROVAL OF INVOICES a. CH2M Hill invoice for Task Order 47 through 8-15-08 There was a brief discussion of the CH2M Hill invoice for Task Order 47 services through 8-15- 08. Mr. Fereday noted that these charges were discussed at the last meeting. There was a discussion and review of the spreadsheet summarizing engineer and architectural task status and costs. Mr. Bailey moved to approve the CH2M Hill invoice for Task Order 47 services through 8-15-08 in the amount of $20,040.55. Mr. Watkins seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 4. FINANCIAL UPDATE (Design Team) Betsy Roberts discussed the spreadsheet summarizing engineer and architectural task status and costs. There was already some discussion about this spreadsheet earlier in this meeting when reviewing the CH2M Hill invoice. Betsy noted that the word "contingency" had been removed since it was misleading. Betsy also advised that they are doing a weekly spreadsheet tracking expenses that they can share with Tim Swanson. City of McCall Urban Renewal Agency page 1 of 3 Minutes of October 21, 2008 5. TRAFFIC FLOW PATTERN There was a brief discussion of the role of Urban Renewal to decide the issue of traffic flow patterns. Lindley Kirkpatrick said that the Urban Renewal Board should have an advisory role. The traffic pattern was discussed. There was general agreement that all streets should return to two-way traffic, except: E. Lake from Pine to Hwy 55 be one-way south, E. Lake from Pine to Hemlock be one-way north, Hemlock from E. Lake to Mill be one-way east. Betsy Roberts will prepare a signage plan based on these recommendations. Lindley advised that the signage plan will then be run through the Transportation Committee for their input. 6. BEACH SEATING WALL UPDATE Betsy Roberts discussed her meeting with Greg Martinez of the Corps of Engineers regarding the beach seating wall, which is also summarized in her memo dated 10-09-08. Mr. Martinez had indicated that he did not think a permit was needed for the beach seating wall, and that he supported the idea of just finishing up construction according to the plans. Mr. Martinez is going to speak with Idaho Department of Lands on the matter. Betsy has contacted Greg several times since their meeting, and he had not yet spoken with IDL. Betsy explained that we already have a beach permit, and any additional permit, if needed, would be for below the high water mark. When IDL looked at the project, the construction was not yet complete and we appeared to be below the high water mark. There was a discussion about moving rocks to address the erosion problem and protect the wall. Mandi Roberts said she would like to review a plan for the proposed rock placement to ensure that it will properly protect the wall. Tim noted that the intent is to accomplish what was originally planned. It was discussed that moving rocks would be allowed under existing permit as long as the equipment did not go in the water. Tim agreed to go pick up our copy of the existing beach permit from IDL. There was a discussion and agreement to include fabric wrap to provide a more permanent solution. 7. MURA-PROVIDED FURNITURE Mandi Roberts discussed the furnishings for the park. She said that the Board could decide to go with less expensive benches and trash receptacles as had recently been suggested, but the original furnishings depicted in the design development booklet had gone through the public review process. She estimated a savings of $10-15,000 to go with less expensive items. Mandi reminded the Board that the design costs were included in the set -aside budget amount for the furnishings. Mr. Bailey moved to go ahead with the original plan for the furnishings for a total budget amount of $100,570. Mr. Nash seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. Mandi mentioned a vent pole on the restroom that there had been discussion of doing something with. Mr. Bailey asked for prices on the wind sculptures. Mandi estimated the price at between $500 to $3,000 depending on the design, and more if it was a custom design. There was a discussion regarding donation and sponsorship possibilities for furniture items in the park, and having public art. The donations could go to the Parks Department for park maintenance. This topic will be discussed at a future meeting. City of McCall Urban Renewal Agency page 2 of 3 Minutes of October 21, 2008 8. McCALL MALL AGREEMENT Mr. Bailey asked Lindley Kirkpatrick if the City had received the signed agreement back from Vicki Wade yet. Lindley replied that he did not believe it had been received yet. Mr. Bailey presented a sketch of a new design for the path at the west end of the park, adjacent to the McCall Mall, to connect to the existing boardwalk. This project would occur next year. 9. PROJECT SCHEDULE UPDATE Cliff reported that paving would be in the next few days. Mr. Watkins said he still had concerns about the corner of Pine & E. Lake. It is still not pedestrian friendly and a temporary solution is needed since there will not be any sidewalks put in at this time. Tim Swanson suggested a gravel path and some other corrective measures, and said he would coordinate that. There was a discussion of storm drainage issues. Mr. Bailey asked about the plantings. Cliff said that the stairs would be completed first, then the plantings would be done. The restroom is not yet complete, there have been some HVAC issues. The light poles are expected November 20th. There was a discussion about putting sand in the volleyball court this fall. Mr. Bailey moved to approve purchase of approximately 100 yards of sand to fill the volleyball court. Mr. Watkins seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. There was a brief discussion about when to go back to a monthly urban renewal board meeting, since the Board has been meeting twice a month during construction. It was decided to meet in two weeks on November 4th, and then go back to monthly meetings. 10. ADJOURNMENT Mr. Nash moved to adjourn the meeting. Mr. Bailey seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. The meeting was adjourned at 09:55 am. Rick Fereday Chairman City of McCall Urban Renewal Agency page 3 of 3 Minutes of October 21, 2008