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HomeMy Public PortalAboutMinutes - MURA - 2008-11-18CITY OF MCCALL URBAN RENEWAL AGENCY November 18, 2008 Minutes 1. CALL TO ORDER AND ROLL CALL Chairman Rick Fereday called the meeting to order at 8:00 am. Members present were, Don Bailey, Claudia Delaney, Rick Fereday, and John Watkins. Robin Gerblick, Tony Nash, and Lynne Westerfield were absent. Also present were: Lindley Kirkpatrick, City Manager; Michelle Groenevelt, Planning Manager; Carol Coyle, Grant Coordinator; Brock Heasley Director Parks & Recreation; Monika Trapp, Parks Supervisor; Lorraine Brush, Administrative Assistant Public Works; Construction Manager Tim Swanson; Cliff Yochum, Hillside Landscape; and Amanda Carrington, CH2M Hill. Participating by telephone were Betsy Roberts, CH2M Hill; and Mandi Roberts, Otak. 2. FINANCIAL REPORT The financial report titled "Urban Renewal Cash Analysis" prepared by Linda Stokes was reviewed. The engineer and architect task status financial report prepared by CH2M Hill was also reviewed. 3. PAY APPLICATION #6 Hillside Landscape Construction Payment Application #6 was reviewed. Tim Swanson reported that he has reviewed the pay app and recommends payment. There was review and discussion of the pay app. The status and details of several line items were discussed during the review of costs. Mr. Bailey moved to approve the Hillside Landscape Construction Payment Application #6 in the amount of $477,523.47. Mr. Watkins seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 4. PROJECT UPDATE a. Beach Seating Wall The beach seating wall is complete. Rock, material from the beach, and fabric was used to finish the intended construction. b. Owner Provided Items Mandi Roberts reported that she is still coordinating the design of the cutouts, and they will be finalized next week, then they will be ordered. Delivery takes about 12 weeks. She is coordinating with Brock regarding delivery during winter so Parks Dept staff can assemble the furniture before spring. Mandi said she is also working on the interpretive panel and orientation signs. She is working with Carol Coyle and the historical committee. City of McCall Urban Renewal Agency page 1 of 3 Minutes of November 18, 2008 c. Completion Schedule Cliff reported that the irrigation by the stairs will be completed in the spring. Work to complete the bathroom will take about four weeks, and includes painting, fixtures, exterior stucco, and railings. They are still waiting on delivery of the fixtures. Cliff also said he would perform warranty work in the spring on any sod that is damaged. There was a discussion about the items that need to be addressed by the McCall Mall. Mr. Bailey said that the propane tank needs to be moved first. Brock said that he has spoken with the contractor and they want to do the work this fall. 5. GRANT FOR PARKING LOT BATHROOM Carol Coyle, Grant Coordinator, discussed a grant opportunity to fund a bathroom at the parking lot. Grants are available from the Waterways Improvement Fund through the Idaho Department of Recreation, for amenities and improvements that benefit boaters. Carol said she has presented the project to the Valley County Waterways Board, Parks & Recreation Committee, and the McCall Improvement Committee. All were supportive of the project. A preliminary rough cost estimate is $45,000. The grant application is due at the end of January, for the grant year July 1, 2009 — June 30, 2010. Carol noted that the application would be more competitive, and would score higher, if there are matching funds. Mr. Fereday asked whether the improvements to the parking lot could be considered a match. Carol responded that she did not think that completed work could be used as a match, but she would check. Mr. Bailey noted that the approved plan for the parking lot does not conform to the original plan. Michelle Groenevelt said that the revised plan has been approved by Planning & Zoning. Carol Coyle said that she will need to justify in the grant application that boaters will benefit from the restroom. She will also be talking to the County about matching funding. Carol said she will need a site plan showing where the restroom would be located for the application. There was a discussion about the location of the bathroom. Options of a bathroom at the parking lot versus a location closer to the Marina were discussed. Ms. Delaney suggested the subject be discussed at the next meeting after the Board has had time to review the idea. 6. POSSIBLE PROJECTS FOR 2009 Possible projects for 2009 were discussed, as outlined in Lindley Kirkpatrick's memo dated 11/17/08. Additional items were added to the list: adding landscaping, finishing the parking lot, aesthetic improvements to the intake building. Mr. Fereday recommended that the revised list be emailed to the Board, and that Board members review and rank the projects and discuss at the next meeting. 7. APPROVAL OF MINUTES a. October 21, 2008 Mr. Bailey moved to approve the October 21, 2008 minutes. Mr. Watkins seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. City of McCall Urban Renewal Agency page 2 of 3 Minutes of November 18, 2008 8. APPROVAL OF INVOICES a. P&M Excavators P&M Excavators invoice #529 in the amount of $2,374.34 for construction of two drain inlets for curb and gutter was reviewed. Mr. Swanson explained that this is "infrastructure" on the south side of E. Lake Street by Hotel McCall. The Board had previously agreed to provide the infrastructure and Hotel McCall provided the curb, gutter and sidewalk. Mr. Watkins moved to approve the P&M Excavators invoice #529 in the amount of $2,374.34. Ms. Delaney seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 9. STREET SIGNS Mr. Bailey inquired about placement of permanent street signs. Mr. Kirkpatrick reported that the Transportation Advisory Committee (TAC) had reviewed the circulation plan recommended by the Urban Renewal Board. Mr. Bailey requested that the Board review the plan before it is implemented, to ensure that signs placement obstructing views is minimized. Mr. Kirkpatrick agreed and suggested distribution and review of the plan be conducted by email. 10. ADJOURNMENT Ms. Delaney moved to adjourn the meeting. Mr. Watkins seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. The meeting was adjoumed at 10:05 am. Rick Eereday Chairman City of McCall Urban Renewal Agency page 3 of 3 Minutes of November 18, 2008