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HomeMy Public PortalAbout03) 7A2 CCM 2013-07-161. CALL TO ORDER CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING JULY 16,2013 AGENDA ITEM ?.A-2 Mayor Pro Tern Blum called the City Council Regular Meeting to order at 7:32 p.m. in the Council Chambers located at 5938 Kauffman Avenue, Temple City. 2. ROLLCALL PRESENT: Councilmember-Chavez, Vizcarra, Yu, and Blum ABSENT: Councilmember-Sternquist ALSO PRESENT: City Manager Pulido, City Attorney Vail, City Clerk Kuo, Parks & Recreation Director Burroughs, Administrative Services Director Hause, Community Development Director Persico, Planning Manager Starns, and Public Safety Supervisor Ariizumi. Councilmember Chavez moved to excuse Mayor Sternquist for cause, seconded by Mayor ProTem Blum and unanimously carried. 3. INVOCATION Pastor Andrew Kikkert, Sunrise Community Church, provided the Invocation. 4. PLEDGE OF ALLEGIANCE Mayor Pro Tern Blum led those present in the Pledge of Allegiance to the Flag. 5. CEREMONIAL MATTERS AND PRESENTATION A. INTRODUCTION OF TEMPLE CITY'S SISTER CITY EXCHANGE STUDENTS Nancy Terry presented the Temple City High School students to City Council. City Council presented certificates to the students. Mayor Sternquist arrived to the meeting at 7:41 p.m. City Council Minutes July 16, 2013 Page 2 of 13 B. SHERIFF'S MONTHLY ACTIVITIES UPDATE Sergeant Miranda gave City Council an update of the Sheriff's activities for the month of July. 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Jing Li, Temple City Library Manager announced upcoming library events for the month of August. Stacey James, Temple City resident, commented on police shooting of a dog in Los Angeles County. She also commented that she would like to see more businesses in Temple City that would appeal to the general public. Wilson Troung, Metro representative, invites the public to their upcoming State Route 710 North Study Meeting. At the meeting, the public will learn about transit options to help reduce congestion and improve mobility in the San Gabriel Valley, East/Northeast Los Angeles and the region. Contact Metro at 855-477-7100 or sr71 Ostudy@metro.net for meeting dates, time and location. Irene Acasio, Temple City resident, commented about the City's "No Back-In" parking ordinance. 7. CONSENT CALENDAR Mayor Pro Tem Blum moved to approve the Consent Calendar, seconded by Councilmember Vizcarra and unanimously carried. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Regular Meeting of June 18, 2013; and 2) Minutes of the City Council Special Meeting of July 1, 2013. Action: Approved. B. PLANNING COMMISSION ACTIONS-MEETING OF JUNE 25, 2013 The City Council is requested to review the Planning Commission actions of their meeting of June 25, 2013. Action: Received and filed. C. PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF JUNE 12, City Council Minutes July 16, 2013 Page 3 of 13 2013 The City Council is requested to review the Public Safety Commission actions of their meeting of June 12, 2013. Action: Received and filed. D. PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF JUNE 26, 2013 The City Council is requested to review the Public Safety Commission actions of their meeting of June 26, 2013. Action: Received and filed. E. APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH MIG, INC. TO PREPARE THE CITY'S 2013-2021 HOUSING ELEMENT The State of California (State) requires cities to periodically update the Housing Element of the General Plan. These periodic updates are coordinated by the Southern California Association of Governments (SCAG) through their planning periods, which is currently every eight years. The City's recently adopted Housing Element covers the January 1, 2006 to June 30, 2014 planning period. The 2013-2021 Housing Element will cover the October 2013 to October 2021 planning period. The deadline to adopt an updated Housing Element for the 2013-2021 planning period is October 15, 2013. Failure by the City to meet the State's deadline will force the City to update the housing element every four years rather than every eight years. Because the City just recently completed the current Housing Element, we are behind in preparing the next Housing Element. Staff did inquire and found out that the State does give a 120 day grace period (i.e., February 12, 2014). In order to ensure we meet the February 12, 2014 deadline staff released a Request for Proposal (RFP) to prepare the 2013-2021 Housing Element. The City Council is requested to approved a Consultant Services Agreement with MIG, Inc. to prepare the City's 2013-2021 Housing Element in an amount not to exceed $29,915. Action: Approved a Consultant Services Agreement with MIG, Inc. and authorized the City Manager to execute the Consultant Services Agreement in an amount not to exceed $29,915. F. AWARD OF CONSULTANT SERVICES AGREEMENT WITH ELIE City Council Minutes July 16, 2013 Page 4 of 13 FARAH INC. FOR PROFESSIONAL DESIGN AND ENGINEERING SERVICES FOR THE SAFE ROUTES TO SCHOOL (SR2S) PROJECT, CIP NO. P13-13 (Attachments A, B, C, D) Since 2010, City staff has been working with Temple City Unified School District (TCUSD) staff to identify needed pedestrian safety improvements around school sites within Temple City. That year, the City applied for SR2S funding but was not successful but the City resubmitted and received $431,900 of SR2S Cycle 10 project funds. Since then, Temple City has been making progress in improving pedestrian safety by successfully obtaining SR2S funds and adopting a Citywide Traffic Calming Master Plan. The improvements identified in the City's SR2S project (i.e., installation of five foot wide sidewalks; speed feedback signs; new traffic signs and crosswalk striping; wheelchair ramps; solar powered pedestrian actuated lights and crosswalks; and flashing beacon school speed limit signs) have been incorporated into the Traffic Calming Master Plan. The SR2S project is a significant step forward in improving pedestrian safety and it implements important portions of the Traffic Calming Master Plan. In order to initiate this project, the City Council is requested to accept the bids for the professional design and engineering services for the Safe Routes to School (SR2S) Project submitted by Elie Farah, Inc. in the amount of $19,665 and authorize the City Manager to execute a Consultant Services Agreement with Elie Farah, Inc. Action: Approved a Consultant Services Agreement with Elie Farah, Inc. and authorized the City Manager to execute the Consultant Services Agreement in an amount not to exceed $19,655. G. AWARD OF CONSULTANT SERVICES AGREEMENT WITH ELIE FARAH INC. FOR THE PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATES FOR BICYCLE TRANSPORTATION ACCOUNT (BTA) PROJECT, CIP NO. P13-12 (Attachments A, B, C, D, E) Over the past several years, Temple City has been making the City more bike-friendly. The adoption of the Bicycle Master Plan in 2011 established a long term blueprint for the creation of an integrated system of bike lanes. The award of the BTA grant by Caltrans in 2012 has allowed the City to make progress in fulfilling its vision. Awarding the consultant services agreement for engineering and design is the first step toward installation of the bike lanes. After the design phase is complete, notice inviting bids will be issued for installation of the improvements. Staff anticipates that the bike lanes will be installed by August 2014. City Council Minutes July 16, 2013 Page 5 of 13 The City Council is requested to accept the bid for the preparation of plans, specifications, and estimates (PS&E) for Bicycle Transportation Account (i.e., State funded) project submitted by Elie Farah, Inc. in the amount of $29,980 as the lowest, responsive, and responsible bid, and authorize the City Manager to execute a Consultant Services Agreement with Elie Farah, Inc. Action: Reviewed and approved a Consultant Services Agreement with Elie Farrah Inc. for the preparation of plans, specifications, and estimates (PS&E) for Bicycle Transportation Account (BTA) Project; and authorized the City Manager to execute the Consultant Services Agreement with Elie Farah, Inc. in an amount not to exceed $29,980. H. PETTY CASH AND VISA CARD REPORT The City Council is requested to review, received and filed the Petty Cash and Visa Card Report. Action: Received and filed. I. ACCEPTANCE OF BID AND AWARD OF PUBLIC WORKS CONTRACTS FOR THE CITY COUNCIL CHAMBERS RENOVATION PROJECT, CAPITAL IMPROVEMENT PROJECT NO. P10-05 (Attachments A, B, C, D, E) The Civic Center building was built in 1952 and is showing signs of wear. To address this issue, the City Council budgeted $340,000 for remodeling of the building. In order to contain costs and deliver the project under budget this project is being executed as a multi-prime project, which means City staff is acting as the general contractor and issuing multiple contracts for separate phases of construction. Transtech is serving as the project manager. The City Council is requested to accept a bid submitted by ACT Inc. for the City Council Chambers asbestos removal service in the amount of $24,000 and to also accept a bid submitted by R Dependable Construction for the Americans with Disabilities Act (ADA) improvements for City Council Chambers, bathroom, lobby area and project in the amount of $45,000, and authorize the City Manager to execute Public Works Contracts with ACT Inc. and R Dependable Construction. City Council Minutes July 16, 2013 Page 6 of 13 Action: Reviewed and approved two Public Works Contracts for the City Council Chamber Renovation Project (CIP No. P10-05), one with ACT Inc. for asbestos removal services in an amount not to exceed $24,000, and another with R Dependable Construction for American with Disabilities Act (ADA) improvements in the Council Chambers, bathroom, lobby areas in an amount not to exceed $45,000; and authorized the City Manager to execute these Public Works Contracts. J. ADOPTION OF RESOLUTION NO. 13-4932 -APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 13-4932 authorizing the payment of bills. Action: Adopt Resolution No. 13-4932. 8. UNFINISHED BUSINESS A. SECOND READING AND ADOPTION OF ORDINANCE NO. 13- 974, AMENDING CHAPTER 1 ("ZONING CODE") OF TITLE 9 ("ZONING REGULATIONS") OF THE TEMPLE CITY MUNICIPAL CODE TO REQUIRE A CONDITIONAL USE PERMIT FOR ALL SIGNS WITH CHANGEABLE COPY Staff received numerous inquiries during the first quarter of 2013 regarding placement of electronic reader board signs in the City (i.e., electronic reader boards are a type of sign with a changeable copy). A review of the City's existing Sign Code revealed that the code was written prior to the electronic reader boards being created and becoming an inexpensive option for signage. The Sign Code currently does not address this type of signage and its potential impacts, including light, glare, distractions to drivers, etc. The proposed code amendment will address a long standing deficiency in the City's sign code. It is intended that this proposed ordinance will be a short-term solution as staff is preparing to start a comprehensive sign code update. Planning Manager Starns gave a brief summary of the staff report. Mayor Sternquist opened the public hearing. City Council Minutes July 16,2013 Page 7 of 13 Mayor Sternquist closed the public hearing. Mayor Pro Tem Blum made a motion to waive further reading and adopt Ordinance No. 13-974 amending Chapter 1 ("Zone Code") of Title 9 ("Zoning Regulations") of the Temple City Municipal Code to require a Conditional Use Permit for all signs with a changeable copy. Seconded by Councilmember Yu and unanimously carried. 9. NEW BUSINESS A. RE-DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE TO BE HELD SEPTEMBER 18 THROUGH 20, 2013 The League will hold its annual conference in Sacramento from Wednesday, September 18 through Friday, September 20, 2013. The conference includes a business meeting whereby a city's voting delegate and up to two alternates must be designated by the City Council to vote on resolutions to guide cities and the League in improving local government issues. The business meeting will be held on Friday, September 18, 2013. The City Council during their regular meeting on June 4, 2013, designated Mayor Pro Tem Blum as the Voting Delegate and Councilmember Yu as Alternate Voting Delegate. However, due to scheduling conflicts, neither Councilrnember Yu nor Mayor Pro Tem Blum will be able to attend the annual conference and a re-designation of the City's Voting Delegate and Alternate Voting Delegate is necessary at this time. The re-designation must be submitted to the League by their deadline of August 2, 2013. Mayor Pro Tern Blum explained that due to scheduling conflict either he or Councilmember Yu will be able to attend the annual conference in September. Therefore, it is necessary for the City Council to re-designate the Voting Delegate and Voting Delegate Alternate for the upcoming League of California Cities Annual Conference. Mayor Sternquist opened public comment. Mayor Sternquist closed public comment. Mayor Pro Tem Blum made a motion to re-designate Councilmember Chavez as a "Voting Delegate" and Councilmember Vizcarra as an "Alternate Voting Delegate" for the League of City Council Minutes July 16, 2013 Page 8 of 13 B. California Cities Annual Business Meeting. Seconded by Councilmember Yu and unanimously carried. PUBLIC HEARING: ELECTION OF CONSTRUCTION COST ACCOUNTING ORDINANCE AND RESOLUTION UNIFORM PUBLIC PROCEDURES BY To provide the City with additional flexibility for public works contracting, the City Council is requested to adopt Resolution No. 13-4931 electing to become subject to the Uniform Public Construction Cost Accounting Act and Ordinance No. 13-977 adding Chapter 11 to Title 2 of the Temple City Municipal Code identifying the bidding process for public works projects to comply with the Act. City Attorney Vail gave a brief summary of the staff report. Mayor Sternquist opened public hearing. Zen Vuong, Pasadena Star-News journalist, expressed concern that the adoption of this ordinance would encourage nepotism to specific contractors. Mayor Sternquist closed public hearing. Councilmember Chavez made a motion to adopt Resolution No. 13- 4931 electing to become subject to the Uniform Public Construction Cost Accounting Act. Seconded by Mayor Pro Tern Blum. Mayor Pro Tern Blum introduced Ordinance No. 13-977 for first reading by title only adding Chapter 11 to Title 2 of the Temple City Municipal Code identifying the bidding process for public works projects to comply with the Act; waive further reading of Ordinance No. 13-977; and scheduled the second reading of the Ordinance for August 6, 2013. Seconded by Councilmember Vizcarra and unanimously carried. Staff will report back to Council in a year regarding the uniform public construction cost accounting procedures. C. PUBLIC HEARING: INTRODUCTION AND FIRST READING OF ORDINANCE NO. 13-975, AMENDING CHAPTER 1 ("ZONING CODE") OF TITLE 9 ("ZONING REGULATIONS") OF THE TEMPLE CITY MUNICIPAL CODE TO ESTABLISH REGULATIONS AND CONDITIONAL USE PERMIT (CUP) REQUIREMENT FOR: TOBACCO SHOPS; E-CIGARETTENAPORIZER STORES; AND City Council Minutes July 16, 2013 Page 9 of 13 CLOSELY-RELATED BUSINESSES Establishing regulations and restrictions for the sale and use of tobacco/e-cigarette products is consistent with the City Council's goals of protecting public health and safety and enhancing quality of life for the community. In the past few years, the City implemented a systematic update to the Municipal Code to address evolving issues and growing concerns of the community. The two earlier code amendments (i.e., Ordinance No. 09-928 in 2009 and Ordinance No. 12-965 in 2012) were direct results of such efforts aimed at providing regulations for the use and sale of tobacco products. The proposed Ordinance is a continuation of Municipal Code amendments for the purpose of creating zoning restrictions for the establishment and operation of tobacco/e-cigarette businesses within the City's limits. Associate Planner Liu gave a brief summary of the staff report. Marv Kokayko, Temple City resident, spoke in favor of adopting a moratorium restricting sale of e-cigarettes. Ana Adame, Temple City resident, spoke in favor of a more restrictive ordinance banning tobacco retailers in Temple City. Rae Shiau, Temple City businesswoman, commented that she would like the City Council to consider increasing the distance a tobacco retailer is permitted within a public or private school. Councilmember Chavez introduced Ordinance No. 13-975 for first reading by title only, amending Article T ("Special Uses") of Chapter 1 ("Zoning Code") ofTitle 9 ("Zoning Regulations") of the Temple City Municipal Code to establish regulations and Conditional Use Permit requirements for tobacco shops, e-cigarette/vaporizer shops and closely-related businesses; waived further reading of Ordinance No. 13-975; and schedule the second reading of Ordinance No. 13-975 for August 6, 2013. Seconded by Mayor Pro Tern Blum and unanimously carried. D. PUBLIC HEARING: FIRST READING AND INTRODUCTION OF ORDINANCE NO. 13-976 AMENDING THE DOWNTOWN SPECIFIC PLAN TO ADD MIXED USE DEVELOPMENT STANDARDS AND MODIFY THE REQUIREMENTS FOR MULTI- FAMIL Y AND SENIOR CITIZEN HOUSING PROJECTS Consistent with the California Department of Housing and Community Development's (HCD) approval of the City's 2008-2014 City Council Minutes July 16, 2013 Page 10 of 13 Housing Element, this amendment to the Downtown Specific Plan (DSP) is one of several policy changes that will help the City reach its Regional Housing Needs Assessment (RHNA) allotment. These changes must be implemented prior to the City submitting the updated 2013-2021 Housing Element for review by HCD in October 2013. Management Analyst Coyne gave a brief summary of the staff report. Mayor Sternquist opened public hearing. Mayor Sternquist closed public hearing. Mayor Pro Tem Blum introduced Ordinance No. 13-976 for first reading by title only, amending the Downtown Specific Plan to add mixed use development standards and modify the requirements for multi-family and senior citizen housing projects; waive further reading of Ordinance No. 13-976; and schedule the second reading of Ordinance No. 13-976 for August 6, 2013. Seconded by Councilmember Chavez and unanimously carried. 10. COMMUNICATIONS-None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING At 9:52 p.m., the City Council recessed to the Successor Agency Meeting. Minutes of the Successor Agency Meeting are set forth in full in the Successor Agency's records. RECONVENE AS CITY COUNCIL The City Council meeting was reconvened at 9:53 p.m. with all Councilmembers present. 12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY-None 13. UPDATE FROM CITY MANAGER City Manager announced upcoming city events: The City and County of Los Angeles are conducting a needs assessment survey for the Temple City Library. The community is encouraged to respond to a brief questionnaire on the City's website, www.templecity.us, or in person at City Hall or Temple City Library. City Council Minutes July 16, 2013 Page 11 of 13 Responses from the survey will inform options and possibilities for improving library services and programming, and could result in a new library next to City Hall; July 17, Wednesday, Summer Concert in the Temple City Park, Raymond Michael in his tribute to Elvis Presley; July 24, Wednesday, Summer Concert in the Temple City Park, The Silverados, will perform country hits from contemporary artists like Toby Keith, Carrie Underwood and Miranda Lambert; July 30, Tuesday, the City Council will conduct a special study session to discuss a new City logo and recommended Economic Development Work Plan for the next five years. The meeting starts at 7 p.m., in the Council Chambers; August 7, Wednesday, the newly formed Public Art Commission will consider proposed design concepts for new public art installments on Rosemead Boulevard. Specifically, the Commission will select for Council recommendation three artists to develop two sculptures, 23 art walk pavers and four mural tile seating walls. The meeting starts at 7 p.m. in the Camellia Room at Live Oak Park Community Center; lastly, the City received notification from Metro that they will be recommending to the Board of Supervisors to award $6.9 million to Temple City for the Las Tunas Drive Safety Enhancement and Beautification Project (Las Tunas Drive Project). The award of that money would provide complete funding for the Las Tunas Drive Project. 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc Committee (Councilmembers Vizcarra and Yu)-Formed 7/3/2012 None B. Council Chamber Renovation Ad Hoc Committee (Councilmembers Vizcarra and Mayor Sternquist)-Formed 1/15/2013 Councilmember Vizcarra reported on their meeting of July 8. The Council Chamber Renovation Project is now underway. C. Strategic Planning Ad Hoc Committee (Councilmembers Yu and Mayor Pro Tern Blum)-Formed 4/2/2013 None D. City Manager Performance Goal Ad Hoc Committee (Mayor Pro Tern Blum and Mayor Sternquist)-Formed 4/16/2013 None E. Civic Center Master Plan Standing Committee City Council Minutes July 16, 2013 Page 12 of 13 (Councilmembers Yu and Mayor Pro Tem Blum)-Formed 5/13/2013 Councilmember Yu reported on their meeting of July 11. Encouraged the public to fill out the Library Needs Assessment survey available either on- line or at City Hall and the Temple City Library. F. School District/City Standing Committee (Councilmembers Chavez and Mayor ProTem Blum)-Formed 1/3/2012 Councilmember Chavez reported on their meeting of July 15 and announced that Temple City Unified School District received a $250,000 donation from an alumnus to be used to update technology and the same alumnus has offered to donate $100,000 to the Temple City High School if the high school can raise matching funds by September 30, 2013. Those interested in donating should contact the high school. G. Rosemead Boulevard Improvement Project Standing Committee (Councilmembers Yu and Mayor ProTem Blum)-Formed 6/3/2011 None H. City Code Review Standing Committee (Councilmembers Chavez and Vizcarra)-Formed 11/6/2012 None Mayor ProTem Blum left the meeting at 10:11 p.m. and returned at 10:12 p.m. 15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. COUNCILMEMBER CHAVEZ-None B. COUNCILMEMBER VIZCARRA-None C. COUNCILMEMBER YU Thanked staff for the work done to be able to apply for grant funding for the Las Tunas Drive Project. D. MAYOR PROTEM BLUM Complimented staff on the agenda report presentations. The presentation and visual was made so that the information can be easily understood by City Council Minutes July 16, 2013 Page 13 of 13 the public. E. MAYOR STERNQUIST Commented about mosquito infestation. Encouraged the public to be vigilant about standing water. 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ-None B. COUNCILMEMBER VIZCARRA-None C. COUNCILMEMBER YU -None D. MAYOR PROTEM BLUM-None E. MAYOR STERNQUIST-None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Jerry Jambazian, Temple City business owner, commented on the Fix Route Transit Meeting being on the same night as the summer concert. 18. CLOSED SESSION -None 19. ADJOURNMENT The City Council Meeting at 10:17 p.m. to the City Council Regular Meeting of Tuesday, August 6, 2013, at 7:30p.m. in the Council Chambers, 5938 Kauffman Avenue. Mayor ATTEST: City Clerk