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HomeMy Public PortalAboutMinutes - MURA - 2008-12-16CITY OF MCCALL URBAN RENEWAL AGENCY December 16, 2008 Minutes 1. CALL TO ORDER AND ROLL CALL Chairman Rick Fereday called the meeting to order at 8:04 am. Members present were: Don Bailey, Rick Fereday, Robin Gerblick, and John Watkins. Claudia Delaney, Tony Nash, and Lynne Westerfield were absent. Also present were: Lindley Kirkpatrick, City Manager; Michelle Groenevelt, Planning Manager; Lorraine Brush, Administrative Assistant Public Works; Construction Manager Tim Swanson; Cliff Yochum, Hillside Landscape. 2. APPROVAL OF MINUTES Mr. Bailey moved to approve the November 18, 2008 and November 26, 2008 minutes. Mr. Watkins seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 3. APPROVAL OF INVOICES a. Holland & Hart invoice There was a brief discussion of the status of legal matters. Mr. Watkins moved to approve the Holland & Hart invoice #890676 dated lions in the amount of $570.00. Ms. Gerblick seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. b. Kesler Construction invoice Mr. Bailey moved to approve the Kesler Construction invoice #12442 dated 11/3/08 in the amount of $616.00. Mr. Watkins seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. c. CH2M Hill Task Order 47 invoice Mandl Roberts of Otak was contacted by telephone to participate in the meeting regarding the approval of this invoice. Mandi discussed °tales portion of the invoice. Mandi also discussed the timeline for the furnishings, which are expected to be ordered in early February and arrive in early April. She will also come to the January 20th Urban Renewal meeting to show the Board drawings for the furnishings, and draft designs for the interpretive panels. Mr. Bailey moved to approve the CH2M Hill invoice for Task Oder 47 services through 10/31/08, in the amount of $16,498.91. Ms. Gerblick seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. d. Hillside Construction City of McCall Urban Renewal Agency page 1 of 2 Minutes of December 16, 2008 Tim Swanson reviewed his spreadsheet of project expenses which was provided to the Board. Cliff reported on what work is still left to be done on the project this winter, which includes the handrails above the bathroom, handrails on the stairs, and finishing the bathroom. They are still waiting for the bathroom furnishings to be delivered. The work that will be completed in the spring includes finishing the plantings by the west stairs, and some additional landscape items. Cliff estimated that the work in the spring would take about 3-5 days. There was further discussion about the handrails on top of the bathroom, and whether it is possible to complete the handrails this winter in cold weather. Temporary fencing alternatives were discussed, in order to make the area safe if permanent railings cannot be installed till spring. Mr. Fereday asked Cliff Yochum to come up with a plan within the next few days to either finish the handrail or make it safe. There was discussion regarding possible payment of part of the retainage. Cliff asked for payment of retainage at least for the parking lot. There was further discussion about project completion. The bathroom needs to be operational by Winter Carnival. A payment application for Hillside Construction was not submitted to the Board at this time. Tim Swanson and Cliff Yochum will meet to discuss possible payment items. If a payment application is submitted the Board may hold a brief meeting next week. 4. POSSIBLE PROJECTS FOR 2009 Lindley Kirkpatrick asked that the Board prioritize possible projects for 2009 so that staff and the engineer can work on cost estimates for those projects. There was a discussion of possible projects for 2009, and some additional projects were added to the draft list. Mr. Fereday suggested that finishing items related to the 2008 Legacy Park project be a priority before considering other projects. Many of the other possible projects related to street and sidewalk plans and improvements, and it was agreed to group these types of projects together in the revised list. Michelle Groenevelt noted that her staff has begun some preliminary work on street plans. Mr. Bailey noted that some of the projects might be able to be accomplished by private development. Regarding public art projects, it was suggested that other agencies such as the Arts & Humanities Council might be able to take the lead, with assistance from Urban Renewal. The draft list of possible projects will be revised, and distributed to the Board. 5. ADJOURNMENT Mr. Watkins moved to adjourn the meeting. Mr. Bailey seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. The meeting was adjourned at 9:56 am. Rick Faraday Chairman City of McCall Urban Renewal Agency page 2 of 2 Minutes of December 16, 2008