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HomeMy Public PortalAbout01/21/86 CCM7 ORDER CHECKS - JANUARY 21, 1986 4483 Lindenfelser Landfill 90.00 4484 U.S. Post Office 600.00 4485 Government Training Service 80.00 4486 Conciliation 148.84 4487 Chuck Geffre 150.00 4488 University of Minnesota 18.00 4489 Mr. & Mrs. Bernard Raskop 76.00 4490 Lucille Scherer 102.15 4491 Sandra Vrooman 114.68 4492 Lynn Thiele 110.15 4493 Mr. & Mrs. William Fenholt 130.00 4494 Hennepin County Park Reserve 46.32 4495 Joseph Holasek 166.00 4496 Cynthia & Addison Piper 75.00 4497 Clair Rood 112.50 4498 Hamel Fire Department 200.00 4499 Dept. of Natural Resources 50.00 4500 State of Minnesota 22.00 4501 Social Security Retirement Division 478.28 4502 P.E.R.A. 1,077.06 $3,846.98 PAYROLL CHECKS - JANUARY 21, 1986 9024 Robert Anderson 933.34 9025 Jill Hodapp 832.13 9026 Mark Moran 943.79 9027 Michael Rouillard 952.08 9028 Michael Sankey 1,191.62 9029 James Dillman 916.10 9030 Robert Dressel 718.47 9031 Francis Pumarlo 613.37 9032 Karen Dahlberg 463.88 9033 JoEllen Hurr 810.64 9034 Donna Roehl 812.53 9035 Laura Skarda 496.09 9036 Sandra Larson 216.00 9037 Janice Petersen 50.31 9038 Farmers State Bank of Hamel 1,553.11 9039 Commissioner of Revenue 729.85 9040 P.E.R.A. 796.07 9041 Social Security Retirement Division 478.28 $13,507.66 8 The Council of the City of Medinamet in regular session on Tuesday, January 21, 1986 at 7:30 P.M. Present: Acting Mayor, William Reiser; Councilmembers, Wilfred Scherer, Anne Heideman; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr Police Chief, Michael Sankey; Public Works Director, James Dillman; Attorney, Richard Schieffer; Engineer, Glenn Cook Absent: Mayor, Thomas Anderson, Councilmember, Robert Mitchell until 9:00 P.M. 1. MINUTES OF JANUARY 7, 1986 Anne Heideman asked that Item 5, Page 3 include "additional" lots in motion. Moved by Heideman, seconded by Scherer to approve minutes of January 7, 1986, as amended. Motion declared carried 2. BOARD OF REVIEW MEETING Moved by Scherer, seconded by Heideman to hold the Board of Review meeting on Tuesday, April 1, 1986, at 6:30 P.M. Motion declared carried 3. MARCH 18, 1986 MEETING Moved by Scherer, seconded by Heideman to table decision for date of the March 18th meeting due to the absence of Thomas Anderson and Robert Mitchell. Motion declared carried 4. MEDINA LIBRARY LEASE Donna Roehl explained that the 5 year Library lease is the same as the existing lease, including a 90 day cancellation clause and rent for 1986 at $284.35 per month. She stated that Hennepin County Library was not willing to commit to a longer lease so the carpeting had been repaired, rather than replaced. Moved by Heideman, seconded by Scherer to enter into the prepared lease with Hennepin county for library space. Motion declared carried 5. BILLS Moved by Scherer, seconded by Heideman to pay the bills; Order Checks # 4483-4502 in the amount of $3846.98 and Payroll Checks # 9024-9041 in the amount of $13,507.66. Motion declared carried 6. ELM CREEK WATERSHED COMMISSION REPRESENTATIVE Donna Roehl reported that Sarah Lutz had asked that a replacement be found for her on the elm Creek Watershed Commission. Council asked that a notice be placed in the Crow River News. 6. PLANNING AND ZONING DEPARTMENT John Daniels, Conditional Use Permit JoEllen Hurr explained that John Daniels had made application to construct a 25: x 33' structure on their property at 2472 Parkview Dr., to be used as an office/studio. She stated it it was to be for their private use. Anne Heideman suggested that a condition of the permit should be to prohibit the structure to be used for instructional purposes. Moved by Heideman, seconded by Scherer to authorize preparation of a resolution approving a Conditional Use Permit for John Daniels to construct an accessory structure at 2472 Park - view Dr. with the conditions recommended by the Planning Commission, including that the structure will not be used for instructional purposes. Motion declared carried 7. WILLOW DR. NO., SPECIAL ASSESSMENT PUBLIC HEARING, CONTINUATION, 7:45 P.M. Richard Schieffer explained that the purpose of the continued hearing was to receive information from property owners who had objected to the assessments on their properties. He stated that any information would be taken under advisement by the City Council; the Council would decide whether or not they would hire an appraiser to evaluate properties and a subsequent date for further continuation would be announced. Wilfred Scherer asked what facts would warrant changing an assessment. Richard Schieffer stated that the Council would need to consider the value of the property before and after the improvement. Wally Cates, owner of property east of Willow Dr., stated that he had not changed his posistion since the October 8th meeting; the improvement had not enhanced his property and he did not believe he should have been assessed. Robert Gleason, Attorney for Mr. Cates, stated that the language of the Anderson Co. conditional Use Permit had stated that they would pay for the improvement; that the road had been constructed longer than originally planned, longer than footage amount contained in the Conditional Use Permit. Richard Schieffer asked if Mr. Gleason would be submitting written material. Mr. Gleason stated that he would supply written information. Moved by Heideman, seconded by Scherer to close the Public Hearing regarding assessments on Willow Dr. NO. Motion declared carried 8. PLANNING AND ZONING DEPARTMENT, CONTINUED Paul Phillipps, Subdivision JoEllen Hurr reported that the Minnehaha Creek Watershed Commission had reviewed the Paul Phillipps subdivision application and that their requirements would be completed. She stated that the private road would be built to Medina's specifications with entrance approval secured from Hennepin County for Co. Rd. 6. She stated that the 60 ft. wide road easement and drainage easements would be shown on the final plat. Moved by Scherer, seconded by Heideman to authorize preparation of a resolution granting final approval to Paul Phillipps to subdivide property north of the Medina/Orono city line and Co. Rd. 6, with payment of a park dedication fee of $10,920; location of drain- age easements to be shown on plat; approval from Hennepin County Transportation Depart- ment for entrance from Co. Rd. 6 and preparation of a Private Roadway Agreement. Motion declared carried Wally Doerr, Subdivision Moved by Heideman, seconded by Scherer to adopt Resolution 86-6, Approval of Wallace Doerr subdivision on Hackamore Rd. Motion declared carried Highway 55, Realignment Glenn Cook stated that one decision that would need to be made regarding the realignment of Hwy. 55, would be payment of the cost for the stoL.m sewer project. He explained that either abutting property owners or the entire Elm Creek Watershed area could be assessed. He stated that the property owners on the south side of Hwy.55 would like to have the ditch removed. Anne Heideman stated that she did not believe the city, as a whole, whould pay for any of the costs. Mr. Cook stated that Joe Raskob had hoped that aligning to the south would outweigh acqui- sition costs to the north. Donna Roehl presented letters from the northwest Suburban Chamber of Commerce and Joe Ras- kob, expressing concerns regarding alignment of the highway to the north. Moved by Heideman, seconded by Scherer to table approval of the final design for Hwy. 55 alignment, until February 4, 1986. Motion declared carried 9. HAMEL SEWER REPAIR, SPECIAL ASSESSMENT HEARING, CONTINUATION, 8:05 P.M. Wally Cates stated that the assessment roll for the Colonial Drive In Theatre property, which he had purchased, had a total of sixteen assessments and that there were only three people working from the building. Richard Schieffer stated that the Council has a right to consider the potential of a property when assessing for a project. He asked how many acres were included in the parcel. Mr. Cates explained that there were 14 acres and that no one knows what the property is to be used for until after the moratorium has been lifted. 10 Mr. Schieffer asked how long the moratorium would remain in effect. JoEllen Hurr stated that it could last one year but that a report was being completed because the Council wished the moratorium to be removed in less that the year. Mr. Cates stated that he believed that the assessment should be delayed until the morator- ium had been lifted. Mr. Schieffer explaiend that the city is agreeing to allowing sixteen sewer units to remain on the property. Richard Rossow, representing Alpana Aluminium Co., 3800 Co. Rd. 116, stated that he believed that the assessment made in October had been similar to picking numbers out of a hat; that the sewe pipe had been there prior to the assessment being levied and the city was now technically repairing the pipe. He presented an appraisal, completed by Russel Smith, who stated that the project would not increase the value of the property because a sewer line had existed on the property prior to this project. He explained that State Statute states that a decision is to be made at an adjourned hearing so this council action is unconstitutional. He requested that the Alpana Aluminum Assessment be zero, as there was no increased value to the property. Donna Roehl reported that Rolling Green Country Club would be continuing their appeal through the courts and would not be presenting information at this meeting. Moved by Scherer, seconded by Heideman to close the Public Hearing regarding the Hamel Sewer Repair project. Motion declared carried Hearing was closed at 8:25 P.M. 10. HUNTER DR. NO. SPECIAL ASSESSMENT PUBLIC HEARING, CONTINUATION, 8:30 P.M. Richard Rossow presented appraisal letters from Russel Smith, on behalf of B.J. Lutz, Steven Shallbetter, Jerom Roehl and Myron and Diane LUndberg. Regarding the Lutz property, he explained that there is no direct connection between Elm Creek Dr. and the Hunter Dr. improvement project, in that there would be no more benefit from it than from improving any other street in the city. Regarding the Roehl, Lundberg and Shallbetter assessments, he stated that the portion of Hunter Dr. abutting their properties had been paved and assessed earlier and that this project was not adding benefit to their properties. He explained that a buyer would assume that the city would maintain such streets as a regular course of work. He requested that these properties not be assessed. Joe Holasek, 3212 Hunter Dr., stated that the city should provide an appraisal, as he had one completed several years ago. He believed that if the property were sewered the value would increase. He reported that a very poor entrance had been constructed for his property; that soils in the road had been dug out and hauled to Holy Name Lake; that the Mayor had told him the road would not be blacktopped until 1986 and that it would break up in the Spring. Diane Lundberg, 3475 Hunter Dr., reported that the driveway work had been very poor and that it had only take forty five minutes to complete four driveways. Steven Shallbetter, 3375 Hunter Dr., asked when the speed of cars on Hunter Dr. had been surveyed. Michael SAnkey stated that there has been no appriciable difference in speed and that surveys had been done verious times of the day. Mr. Holasek and Mr. Shallbetter disagreed with Mr. Sankey's report. Wilfred Scherer asked that the speed be surveyed. Glenn Cook stated that they would inspect the driveways in the Spring. Mr. Holasek asked if the city was going to hire an appraiser. Anne Heideman stated that the Council would not make that decision at this meeting. Moved by Heideman, seconded by Scherer to close the Public Hearing regarding the Hunter Dr. No. Street Improvement Project. Motion declared carried Hearing was closed at 8:46 P.M. 11. WILLOW DR. SO., SPECIAL ASSESSMENT PUBLIC HEARING, CONTINUATION, 8:46 P.M. Donna Roehl stated that Wright-hennepin Electric would be reviewing the records to de- termine if all properties abutting Willow Dr. South had been assessed according to one formula and that they would then decide whether or not to continue the appeal. Moved by Scherer, seconded by Heideman to close the Public Hearing regarding the Willow Dr. So. Special Assessments. Motion declared carried Hearing was closed at 8:48 P.M. 12. HAMEL SEWER REPAIR PROJECT, LINE SAG Glenn Cook explained that a 3 inch sag in the repaired sewer line,under the railroad tracks, had been discovered when the line was teleivised. He stated that the contractor was wlling to warrant the line for 5 years for any cleaning and post a $5000 bond for a 2 year period. He explained that it would cost $10,000 to dig up the line. Richard Schieffer asked for information about the S.J. Louis Co. Glenn Cook stated that the company had been in business for 3 years and prior to that had operated under North Centeral Undgerground, for 5 years. William Reiser asked for the distance of the line sag. Mr. Cook stated that it sagged from 80 to 100 ft. He explained that an 8" pipe had been put into an existing casing and that the contractor had said that he should have been told that there was a sag in the casing. Donna Roehl asked if Council was prepared to authorize payment of $10,000 to repair the line as the bond might not be worth anything, as had happened in an earlier situation when the bonding company had gone bankrupt at the same time as the contractor, and the city had to complete the work. She also asked if Bonestroo had an obligation to the city as they had prepared the specifications. Richard Schieffer stated that he would need to review the specifications and the contract with Bonestroo. Glenn Cook stated that the specifications required that a new line was to be placed in an existing casing. He explained that it would cost about $200 per time to have it cleaned. Richard Schieffer suggested that the engineer secure a bond for $10,000 from the contractor. 11 13. PLANNING AND ZONING DEPARTMENT, CONTINUED Bruce Neumann, Rezoning and Conditional Use Permit JoEllen Hurr reviewed her memo regarding a meeting that she had held with Bruce Neumann at which he wanted the Conditional Use Permit to exclude hours of operation, blacktopping and granting of an easement along Brockton Ln. She stated that she had attempted to re- solve the fencing issue, without much success. Robert Mitchell arrived at 9:00 P.M. Bruce Neumann presented a landscape plan indicating a number of trees and shrubs that could be planted for screening, but with, which, he did not agree. Anne Heideman stated that she had never received a copy of the Attorney's memo. Moved by Heideman, seconded by scherer to table the Bruce Neumann matter until February 4. Motion declared carried City Hall Antenna, Conditional Use Permit JoEllen Hurr reviewed the Planning Commission minutes regarding a request to install two 13 ft. antennas on city hall for use by the Public Works and Police Departments. Jim Dillman stated that 13 ft. should be tall enough for both departments as the antennas would extend about the roof line. Moved by Heideman, seconded by Scherer to authorize preparation of a resolution granting a Conditional Use Permit to the City for placement of two 13 ft. antennas on the City Hall roof. Motion declared carried Hamel Sewer Area Plan JoEllen Hurr stated that Glenn Cook would make a presentation on his report regarding plans for the Hamel sewer area, before the entire Council on February 4th. 12 14. BURNING PERMITS Council discussed procedure for issuance of burning permits and agreed that some com- promise was needed. Michael Sankey explained that he had reviewed the ordinance and believed that his pro- cedures were valid. Wilfred Scherer suggested that the Northwest League could discuss the matter with the PCA. 15. INSURANCE REVIEW Robert Mitchell explained that he had spoken with William Husbands regarding the service that he could offer the city to review the insurance program. He stated that he had been told by Mr. Husbands that he would probably not save the city the cost of his $750 fee. Donna Roehl stated that she believed that a review of the program should be done and that she had spoken to the Robbinsdale City Manager who had stated that Mr. Husbands has done a very good job in their city and was employed on a retainer basis. Moved by Heideman, seconded by Mitchell to employ William Husbands to review the cities insruance program for a fee of $750. Motion declared carried 16. PLANNING CONFERENCE Moved by Heideman, seconded by Reiser to authorize payment of Planning Conference fees for any Planning Commission members who would like to attend. Motion declared carried Moved by Scherer, seconded by Heideman to adjourn. Motion declared carried Meeting adjourned at 9:35 P.M. at_7i,2_7„t_t) Clerk -Treasurer January 21, 1986 Acting Mayor