HomeMy Public PortalAboutPRR 14-0470470_
From: Chris O'Hare [mailto: chrisoharegulfstream @gmail.com]
Sent: Tuesday, January 07, 2014 12:52 PM
To: Bill Thrasher
Subject: Fwd: PUBLIC RECORDS REQUEST- minor computers
Public Records Request
I am forwarding back to you your response to my Public Records Request which is also
incorporated into your response.
Part of your response is copied here for your reference.:
In order to provide you with an accurate estimate of the time it would take to provide all
responsive
documents to your extremely broad request, "Any and all documents, files, photos, folders or
other
material in digital form that can be reasonably considered a public record which is located on
any
and all computers in the personal possession of or the personal control of Marry Minor. ", the
Town of Gulf Stream respectfully requests a deposit of $1,350.00, per Fla. Stat. § 119.07 (4)(d),
which represents the estimated time and rate that Urban Design Studios has advised it will take
to
fulfill your request. However, please be advised this is only an estimate and the actual cost of
production may be higher.
Please note my follow up request below.
PUBLIC RECORDS REQUEST
Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I
wish to make a public records request of your agency for the following records:
Any and all records created or used to determine that a deposit of $1350.00 is an
accurate estimate of the amount of money required to produce the documents that will
be responsive to the request attached herein.
As previous requested, please "itemize any estimates so as to indicate the total
number ofpages and /or records, as well as to distinguish the cost of labor and
materials."
If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure
please cite the specific exemption as required by § 119.07(l)(e) of the Florida Statutes and state in writing and with
particularity the basis for your conclusions as required by 4119.07(l)(f) of the Florida Statutes.
Please take note of § I19.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt
of this public records request and (2) make a good faith effort which "includes making reasonable efforts to
470,;,
determinefrom other officers or employees within the agency whether such a record exists and, ijso, the location at
which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of
records that may be responsive to this public records request to preserve all such records on an immediate basis.
If the public records being sought are maintained by your agency in an electronic format please produce the records
in the original electronic format in which they were created or received. See 4119.01(2)(fl. Florida Statutes.
If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their
production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total
number of pages and/or records, as well as to distinguish the cost of labor and materials.
All responses to this public records request should be made in writing to the following email address:
chrisoh aregulfstreama gmail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
January 17, 2014
Chris O'Hare [ mailto: chrisoharegulfstream @gmail.com]
Re: PUBLIC RECORDS REQUESTS — 46 requests received between 4:45PM and
11:12PM, on January 16, 2014 (see attached listing)
Dear Chris O'Hare [ mailto: chrisoharegulfstream @gmail.com],
The Town of Gulf Stream has received your public records request dated January 16, 2014. If
your request was received in writing, then the first page of that request is attached to this cover
letter. If your request was verbal, then the description of your public records request is set forth
in the space below. Our staff will review your request within the next three business days, and
we will promptly send you the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records
51
The recorded intelocal agreement executed between the Town of Gulf Stream and
the City of Delray Beach and recorded with the Clerk and Comptroller for Palm
Beach County on or around November 2009 for the purpose of Delray Beach to
1
provide building permit review and inspection services for properties in the Town
of Gulf Stream. Said record to be the recorded version stamped by the Clerk and
Comptroller's office with the recording number, recording date and other
information in blue ink.
Any and all documents, files, photos, folders or other material in digital form that
2
can be reasonably considered a public record which is located on any and all
computers in the personal possession of, or the personal control of, Hewlett Kent.
Any and all documents, files, photos, folders or other material in digital form that
3
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, Commissioner Tom Stanley.
Any and all documents, files, photos, folders or other material in digital form that
4
can be reasonably considered a public record which is located on any and all
computers in the personal possession of, or the personal control of, Benjamin
Schreier.
Any and all documents, files, photos, folders or other material in digital form that
5
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, Paul Lyons Jr.
Any and all records in any way related to the ad hoc committee created to review
6
the Town's code. Records to include but not be limited to files, memos, photos,
staff reports, meeting schedules, meeting preparation etc.
Any and all documents, files, photos, folders or other material in digital form that
7
can be reasonably considered a public record which is located on any and all
computers in the personal possession of, or the personal control of, David Bodker.
Any and all documents, files, photos, folders or other material in digital form that
8
can be reasonably considered a public record which is located on any and all
computers in the personal possession of, or the personal control of, Paul a Lyons
'r.
Any and all documents, files, photos, folders or other material in digital form that
9
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, Thomas Smith.
(a) Complete contact information for Patsy Randolph including but not limited to
10
any home phone number, any work phone number, any cell phone number, any
residence address, any business address. (b) Any and all records relatin gin any
way to Patsy Randolph.
Any and all documents, files, photos, folders or other material in digital form that
can be reasonably considered a public record which is located on any and all
11
computers in the personal possession of, or the personal control of, William
Boardman.
Any and all documents, files, photos, folders or other material in digital form that
12
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of or the
personal control of, William Boardman.
Any and all documents, files, photos, folders or other material in digital form that
13
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, David Bodker.
Any and all documents, files, photos, folders or other material in digital form that
14
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, Richard Mouw.
(a) Complete contact information for William Boardman including but not limited
15
to any home phone number, any work phone number, any cell phone number, any
residence address, any business address. (b) Any and all records relating in any
way to William Boardman.
Any and all documents, files, photos, folders or other material in digital form that
16
can be reasonably considered a public record which is located on any and all
computers in the personal possession of, or the personal control of, Richard
Mouw.
Any and all documents, files, photos, folders or other material in digital form that
17
can be reasonably considered a public record which is located on any and all
computers in the personal possession of, or the personal control of, Robert
Dockert .
(a) Complete contact information for Richard Mouw including but not limited to
18
any home phone number, any work phone number, any cell phone number, any
residence address, any business address. (b) Any and all records relating in any
way to Richard Mouw.
Any and all documents, files, photos, folders or other material in digital form that
19
can be reasonably considered a public record which is located on any and all
computers in the personal possession of, or the personal control of, Thomas
Smith.
Any and all documents, files, photos, folders or other material in digital form that
20
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, Hewlett Kent.
(a) Complete contact information for Richard Schreier including but not limited
21
to any home phone number, any work phone number, any cell phone number, any
residence address, any business address. (b) Any and all records relating in any
way to Benjamin Schreier.
Any and all documents, files, photos, folders or other material in digital form that
22
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, Malcolm Murphy.
Any and all documents, files, photos, folders or other material in digital form that
23
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, Commissioner White.
Any and all documents, files, photos, folders or other material in digital form that
24
can be reasonably considered a public record which is located on any and all
computers in the personal possession of, or the personal control of, Scott Morgan.
Any and all documents, files, photos, folders or other material in digital form that
25
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, Commissioner Dering.
Any and all documents, files, photos, folders or other material in digital form that
26
can be reasonably considered a public record which is located on any and all
computers in the personal possession of, or the personal control of, Amanda
Jones.
Any and all documents, files, photos, folders or other material in digital form that
27
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, Mayor Orthwein.
Any and all documents, files, photos, folders or other material in digital form that
28
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, Patsy Randolph.
Any and all documents, files, photos, folders or other material in digital form that
29
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession o£, or the
personal control of, Scott Morgan.
(a) Complete contact information for David Bodker including but not limited to
30
any home phone number, any work phone number, any cell phone number, any
residence address, any business address. (b) Any and all records relating in any
way to David Bodker.
Any and all documents, files, photos, folders or other material in digital form that
31
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of or the
personal control of, Benjamin Schreier.
Any and all documents, files, photos, folders or other material in digital form that
32
can be reasonably considered a public record which is located on any and all
computers in the personal possession of, or the personal control of, Malcolm
Murphy.
Any and all documents, files, photos, folders or other material in digital form that
33
can be reasonably considered a public record which is located on any and all
computers in the personal possession of, or the personal control of, Patsy
Randolph.
Any and all documents, files, photos, folders or other material in digital form that
34
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, Amanda Jones.
Any and all documents, files, photos, folders or other material in digital form that
35
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, Robert Dockerty.
Any and all documents, files, photos, folders or other material in digital form that
36
can be reasonably considered a public record which is located on any and all cell
phones or other portable electronic decvices in the personal possession of, or the
personal control of, Commissioner Ganger.
Any and all browser history records of any and all online sites, Internet pages,
online documents or any location or thing identified by a URL that are or
were relevant to your decision that a landscape permit is Not required when you
37
responded to my complaint that Mayor Joan Orthwein had completed extensive
landscape work on her existing Gulf Stream residence without a permit. Please
limit your response to provide only those records that are specifically responsive
to this request for public records.
Any and all browser history records of any and all online sites, Internet pages,
online documents or any location or thing identified by a URL that are or
38
were relevant to your decision to approve a permit application by the owners of
2562 Avenue An Soleil to install a smooth faced garage door. Please limit your
response to provide only those records that are specifically responsive to this
request for public records.
Any and all browser history records of any and all online sites, Internet pages,
online documents or any location or thing identified by a URL that are or were
39
relevant to your decision Not to enforce the Town regulations of chapter 22 when
you received complaints of nuisances on property owned by the Gulf Stream Golf
Club. Please limit your response to provide only those records that are
specifically responsive to this request for public records.
Any and all browser history records of any and all online sites, Internet pages,
online documents or any location or thing identified by a URL that are or
40
were relevant to your decision that trees being planted in the right -of -way at 2520
Avenue Au Soleil were not allowed to be planted and must be removed. Please
limit your response to provide only those records that are specifically responsive
to this request for public records.
Any and all browser history records of any and all online sites, Internet pages,
online documents or any location or thing identified by a URL that are or
41
were relevant to your decision to deny a permit application by the owners of
2520 Avenue Au Soleil to install a smooth faced garage door. Please limit your
response to provide only those records that are specifically responsive to this
request for public records.
Any and all browser history records of any and all online sites, Internet pages,
online documents or any location or thing identified by a URL that are or
42
were relevant to your decision to deny a permit application by the owners of 2520
Avenue Au Soleil to install a ballistic backstop in the rear yard of their
home. Please limit your response to provide only those records that are
specifically responsive to this request for public records.
43
Any photos in the town record of the property identified by the PCN
20434604220000530. (2500 AVENUE AU SOLEIL)
44
Any photos in the town record of the property identified by the PCN
20434604220000450. (2550 AVENUE AU SOLEIL )
45
Any photos in the town record of the property identified by the PCN
20434604220000090. (2730 CARDINAL CIR)
46
Any photos in the town record of the property identified by the PCN
20434604220000650. (2665 AVENUE AU SOLEIL)
Bill Thrasher
From: Bill Thrasher
Sent: Friday, January 17, 2014 4:53 PM
To: 'Chris O'Hare'
Subject: PUBLIC RECORDS REQUESTS — 46 requests received between 4:45PM and 11:12PM, on
January 16, 2014
Attachments: 01 17 14 PUBLIC RECORDS REQUESTS — 46 requests received between 445PM and
11 12P on January 16, 2014— intake.pdf
Kelly Avery
From: Marty Minor <MMinor @udkstudios.com>
Sent: Monday, January 06, 2014 5:09 PM
To: Freda Defosse
Subject: RE: Town of Gulf Stream Public Records Requests
Freda,
Per your request, below is the cost breakdown for the compilation of all Gulf Stream records, plans, photos and
documents in digital form.
Hours:
Project Manager /Engineer -6 hours a@ $125.00 /hr. = $750
Project Civil Engineer /Technician -4 hours @ $85.00 /hr. = $340
Clerical — 4 hours (Ta $65.00/hr. = $260
Total = $1,350
If you have any questions, please feel free to contact me at any time.
Thank you,
marty
Marty R.A. Minor, AICP
Urban Design Kilday Studios
The Offices at City Place North
477 South Rosemary Avenue, Suite 225
West Palm Beach, Florida 33401 -5758
561- 366 -1100
urban 477 S. Rosemary lAvenue Suite 225 Ph (561) 366.1111
desi n West Palm Beach. Florida 33401 vnvw.udkstudios.com
ki I day ,�__ - - -_
S T U D 10 S Urban Planning and Design I Landscape Architecture I Communication Graphics
From: Freda Defosse [mailto:fdefosse @gulf - stream.org]
Sent: Thursday, January 02, 2014 2:27 PM
To: Marty Minor
Subject: Town of Gulf Stream Public Records Requests
The Town of Gulf Stream has received a public records request for the following information. Please advise if
this information is available. If so, in order to facilitate a proper estimate please provide the hourly rate the
Town would normally be responsible for in order for your to provide this information.
1. Any and all documents, files, photos, folders or other material in digital form that can be reasonably
considered a public record which is located on any and all computers in the personal possession of or the
personal control of the consulting engineer to the Town.
2. Any and all documents, files, photos, folders or other material in digital form that can be reasonably
considered a public record which is located on any and all computers in the personal possession of, or the
personal control of Marty Minor.
Freda DeFosse
Administrative Assistant
Town of Gulf Stream
100 Sea Road
Gulf Stream, FL 33483
Office: (561) 276 -5116
FAX: (561) 737 -0188
fdefosse @gulf- stream.org
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
January 17, 2014
Chris O'Hare [mailto:chrisoharegulfstream @gmail.com]
Re: PUBLIC RECORDS REQUEST - minor computers - correction
Any and all documents, files, photos, folders or other material in digital form that can be
reasonably considered a public record which is located on any and all computers in the personal
possession of or the personal control of Marty Minor.
The serial number and any other identifying information of the computers identified above which
can be used to verify your agencies complete response to this Request for Public Records.
Dear Chris O'Hare [mailto:chrisoharegul £stream @gmail.com],
This letter provides the corrected, estimated costs for the production of public records you have
requested in your email, "PUBLIC RECORDS REQUEST — minor computers ", dated October 29,
2013, that we acknowledged on October 30, 2013.
We apologize for the initial error in our communication to you on January 7, 2014.
In order to provide you with an accurate estimate of the time it would take to provide all responsive
documents to your extremely broad request, "Any and all documents, files, photos, folders or other
material in digital form that can be reasonably considered a public record which is located on any
and all computers in the personal possession of or the personal control of Marty Minor. ", the
Town of Gulf Stream respectfully requests a deposit of $275.00, per Fla. Stat. § 119.07 (4)(d),
which represents the estimated time and rate that Urban Design Studios has advised it will take to
fulfill your request regarding only Mr. Minor's computer(s). The original estimate included all
of the Town's digital information that is in the possession of Urban Design Studios, and we
apologize for this mistake. However, please be advised this is only an estimate and the actual cost
of production may be higher.
Once the Town has received your deposit, Urban Design Studios will be advised to undertake the
processing of your Public Records Request. If the digital records can be obtained and produced in
less time than they originally estimated, they will be promptly provided to you, with a partial
refund of your deposit based on the actual cost of production. If the digital records cannot be
obtained within the original estimated timeirame, or otherwise produced for a cost less than the
deposit, the Town will send you a letter with an estimate for the additional cost of production, and
require an additional deposit.
Sincerely,
Town Clerk
Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
March 19, 2015
Chris O'Hare [mail to: chrisoharegulfstream @gmail.com]
Re: GS #470(minor computers - follow up request)
Any and all records created or used to determine that a deposit of$1350.00 is an accurate estimate
of the amount of money required to produce the documents that will be responsive to the request
attached herein.
Dear Chris O'Hare [mail to: chrisohareeulfstream (t ) email.coml,
The Town of Gulf Stream received your public records requests dated January 7, 2014. You should
be able to view your original requests at the following link htto://www2.eulf-
stream .org /WebLinkS /0 /doc /19134/Pa eg 1_aspx. If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced numbers.
The responsive documents can be found at the same above link. Please also note that a corrected
deposit letter was sent to you regarding this same previous request on January 17, 2014 (see
above same link).
We consider this matter closed.
Sincerely,
Town Clerk, Custodian of the Records