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Home My Public Portal About88-045RESOLUTION No. 88- 045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON AUTHORIZING THE DESTRUCTION OF SPECIFIED DOCUMENTS THE CITY COUNCIL OF THE CITY OF CARSON HERESY RESOLVES AS FOLLOWSt WHEREAS, the Records Control Committee of the City of Carson has reviewed requests by City department heads to destroy certain records, documents, instruments, books and papers which are not covered by the exceptions to Government Code Section 34090: and WHEREAS, such destruction has been approved by the Records Control Committee, and the City Attorney has given his written consent to the destruction of said documents: _ - NOW, THEREFORE, the City Council of the -City of Carson hereby approves the immediate destruction of the documents identified on Attachment A to this Resolution. PASSED, APPROVED AND ADOPTED this 26th day of April 1 1988. CIV1,y APPROVED AS TO FORK: 10-9 7 a MAYOR rlr.: Attachment A COMMUNITY DEVELOPMENT Page 1 of 23 Box No. File Title/Name Period Covered Detailed Listing S-130 Cash Receipts 7/76-6/78 Cashier's Daily Cash Reports/ Receipts/Check Stubs/Statements/ Confirmation (bank)/A/R Daily Summary, Rental Income Requisitions/ Purchase Orders Expense Check Register S-138 U.P.I. Monthly Progress Reports Appraisal Reports Reuse Appraisal Reports Acquisition -Project #2 S-139 General Correspondence 1974-1978 1974-1975 1975-1979 1976 1979 1974-1977 1975-1977 City Administrator 1977-1980 Purchase Orders/Requisitions/Proof of Publications/(A11, Copies) Three Handbooks Three Handbooks Memos/General Correspondence/ Agendas/ Reso I utions/Agreement to Purchase Tax Deeded Land/Agreement for Appraisal Services/Agreement for Escrow Services/Status Reports/ Policies Relative to Acquisition of Real Property/(All Copies) City of Carson Affirmative Action Plan ( Book I et) /Memos/ Agendas/ Resolutions/General Correspondence/ Class Specs Agendas/Memos/Genera I Correspondence/ Class Specs/Personnel Rules E Regu- lations/(All Copies) COMMUNITY DEVELOPMENT Box No. File Title/Name S-139 City C Jerk ( Cont' d) General Correspondence Department Procedures Overtime Request & Author- ization Property Maintenance Community Safety Enforcement Division Parks & Recreation Public Information City Treasurer City Finance Land Use/Zoning Matrix City -Personnel S-140 City Council /Redevelopment Minutes S-141 City Council/Redevelopment Minutes S-142 Reading Files John Aguilar Barstow (City of) Resource Information S-147 City of Redondo Beach Gardena Lomita Baldwin Park Huntington Park Page 2 of 23 Period Covered Detailed Listing 1976-1980 Statement of Economic Interest/ Memos/ Request for Proposals/ (AII Copies) 1976-1979 Agendas/Memos/Correspondence 1975-1980 Revised Class Specifications/ Proposed Changes/Agenda/Departmenta I Procedures 1978 1976-1977 1976-1980 1976-1978 1977-1978 Overtime Requests & Authorizations (departmental copy) Physical Inventory/ Proposed Property Maintenance Program/Ordinance/ Agendas/Memos/General Correspondence Memos/1977 Annual Safety Report Property Rehab Standards/Rehab Procedures/Memos/Letters Letters/Memos 1974-1980 1974 V.I.P. Mailing List/Letters/ Memos 1976-1978 Memos/Letters/1975-76 Administrative Costs/Annual Report of Financial Transaction of Special District 1977-1979 City Forms Register/Letters/Memos 1977 1978-1979 1974-1975 1973 1974-1975 1977 1973 Agendas/Letters/Memos/ Reso 1 utions/ Salary Schedules & Rate Ranges/ SY P Participants/Class Specs Minutes/Agendas/Staff Reports/ Resolutions (copies) Minutes/Agendas/Agreements/ Resolutions (copies) Certification of Just Compensations/ Ordinances/Minutes/Agendas/Format for Citizen Meetings/Status Reports/ Activity Schedule/Memos/Correspondence/ Redevelopment Project Area Committee/ Rules & Regu I ations/ Residentia I Rental Agreements/(AII Copies) Weekly Expense Reports Transportation Study (2 books)/ 1959 Master Plan Handbook 1976 Letters 1977 Correspondence 1976 Correspondence 1976 Correspondence/Contract/Proposal Booklet 1976 Rehab Strategy Booklet COMMUNTIY DEVELOPMENT Page 3 of 23 Box No. File Title/Name Period Covered Detailed Listing S-147 Orange County 1976 Memos/ Correspondence/ Proposa I for (Cont d) Consulting Services Anaheim Correspondence 1975 Relocation Assistance Guidelines File Patt Street - Anaheim 1974-1976 Minutes of Block Meeting (copies)/ News letter/Questionnaires/B lock Meeting SurveyB lock Parcel Maps/ Evaluation of Existing Conditions Questionnaire Northern Area Special 1974 Evaluation of Existing Conditions Concerns Questionnaire Block Marketing Summary Bank Questionnaires Barstow Files 1975-1976 Policies Relative to Acquisition of Real Propety/Draft Policies of Land Disposition/Proposal for Redevelopment Program Management S Implementation Services/Relocation Housing Analysis/ Amended Rules & Regulations for Activities/Preliminary Title Reports/ Property Management Policies E Procedures S-148 Project Financing 1974-1978 Proposal for Financial Consulting Services/Memos/Projected Cash Flow/ Assumption/General Correspondence Membership Correspondence 1974-1978 Memos/General Correspondence/ Project Area Committee Questionnaires PAC Role S Functions 1974-1975 Agenda/Memos/Status Report/Proposed Rules E Regulations PAC Subcommittee 1974-1979 Newsletters/Project Area Committee Minutes (copy)/Memos/General Corre- spondence/Rules and Regulations Budget Correspondence 1975-1979 Work Sheets/Budgets/Agendas/Activity Sheets/Memos/Correspondence Financial Statements 1975-1977 Copies Monthly Progress Reports Preliminary Cost Analysis 1974-1978 Memos/Redevelopment Plan/Reports Financial Schedules 1974 Draft proposal for Tax Allocation Bond Issues/Activity Schedule/ Amendments Reference Documents 1975 Tax Increment Bonds (copies) Reference Documents 1974-1978 Long Term Financial Aspects/Tax Allocation Bond Issues/Negotiable Promissory Notes/Summary of Ralph Anderson Study/Special Revenue Refunding Bonds/(AII Copies) Phase III Bond Issue 1977-1978 Tax Allocation Bond Issue/Financial Statement w/Audit Report/List of Properties Acquired/(All Copies) Activity/Investment 1976-1978 Memos/Activity Investment Schedules Schedule COMMUNITY DEVELOPMENT Page 4 of 23 Box No. File Title/Name Period Covered Detailed Listing S-148 Public Works Department 1974-1978 Agendas/Road Deeds/Letters/Memos/ (Cont d) (All Copies) Public Improvements 1978 General Correspondence Zoning Regulations 1974 Parking Lot Design Standards/ Zoning Ordinance (copy) Dominguez Water Co. 1977-1979 Maps/Agendas/Resolutions/Memos/ General Correspondence 5-153 Annual Budget 1978-1979 Original in Book Form (departmental copy) Leave Balances 1982 Copies Personnel Leave Balances 1980-1982 Copies Composite Time Logs 1980-1982 Copies Vacation Schedules 1982 Copies Overtime Requests E Auth. 1981-1982 Copies S-154 Requisitions 1980-1981 Purchase Orders/ Receiving Reports/ Material E Supplies Requisitions/ Expenditure Control Log/(All Copies) Requisitions 1981-1982 Purchase Orders/ Receiving Reports/ Material E Supplies Requisitions/ Expenditure Control Log/(All Copies) Chronological File 1979-1980 Memorandums/ Letters/ (A I I Copies) S-155 Expenditures E Balances 1977-1978 Statement of Expenditures Budget Source Material 1977-1978 Budget Guidelines Budget Items 1976-1977 Major Program Budget Summary/ Labor Report/Goals & Objectives/ Employee Labor Distribution/Salary Forecast/Budget Guidelines/Program Budget Summary/Class Specifications/ Computer Cost Analysis S Ten Year Forecast/ Program Index/Scope of Activities COMMUNITY DEVELOPMENT Page 5 of 23 Box No. File Title/Name Period Covered Detailed Listing S-155 Budget 1978-1979 Graph E Summary Statements/HCD (Cont d) Block Grant Detailed Program Budget (copies)/Redevelopment Budget Detail, Goals E Objectives CETA VI Proposals 1977-1978 Class Specifications/Survey Ques- tionnaire Budget Drafts 1977-1978 Expenditure Calendar/Program Goals and Objectives Graphic Support 1976-1977 Worksheets/Monthly Progress Report/ Activity Schedule Salary E Classification 1976-1977 Program Budget Summary/Valuation Studies Summary/Salary Survey/Classification Survey Budget Breakdown 1976-1977 Worksheets/Estimated Expenditures/ Calendar/Goals & Objectives First Drafts 1975-1976 Budget Drafts Budget 1975-1976 Program Index/Index to City Programs/ Labor Distribution to Employees/ Service Betterment Budget Budget 1969 Statement of Revenue E Expenditures (copy)/Statement of Cash Receipts/ Purchasing Procedure Directive Manual Budget -Admin. Section 1977-1978 Worksheets/Personnel Summary/ Program Budget Annual Budget 1972-1973 Original Book Form (departmental copy) Financial Graph E Summary 1979-1980 Two manuals Statements 5-157 Requisitions 1979-1980 Requisitions/ Purchase Orders/ Receiving Reports/ (AII Copies) Overtime Request E Author. 1979-1980 Copy Leave Requests E Leave 1980 Copy Balances S-158 Nondepartmenta 1 1979-1982 Receiving Reports/Invoices/Purchase Orders/ Requisitions/ (A I I Copies) Chronological File 1979-1979 Letters and Memos S-159 General Personnel Files 1968-1978 Staffing Report/Letters/Memos/ Administrative Report/Personnel Rules E Regulations Maintenance Yard Study 1976 Questionnaires/ City Council Report E.I.R. Monitor 1977-1978 Five E.'I. R. Monitor Manuals Composite Time Logs 1978-1979 5-160 Requisitions 1975-1979 Expenditure Control Logs/Expense Records/ Purchase Orders/ Requisitions/ (AII Copies) COMMUNITY DEVELOPMENT Page 6 of 23 Box No. File Title/Name Period Covered Detailed Listing S-244 Computer Data Cards 1968 Census Cards Enumerator's Call Back 1968 Rosters Records 5-245 Computer Data Cards 1968 Census Cards Enumerator's Call Back 1968 Rosters Records PUBLIC WORKS - ADMINISTRATION S-163 Vendor Files A thru J 1971-1972 Purchase Orders/Requisitions/Report of Goods Received/Statements/ Invoices/(All Copies) PUBLIC INFORMATION OFFICE S-165 Council Meetings 3/83-10/83 Agenda Items/Minutes (copies)/ Report to Mayor E C ity Council/ Copies of Agreements, Ordinances and Resolutions Printing Vendors 1973-1978 Vendor List/Memos V.I.P. Mailing List 1978 Parks E Recreation Material 1970-1972 Class Registration Summary/ Recreation Programs Cost Analyses/ Monthly Review/Memos Misc. Correspondence 1975-1983 1980 Facts & Figures Booklet/ Community Calendars/Member List of Soka City/Summer Youth Proposed Projects/Employees' Time Logs/ Public Information Directory/ (AII Copies) S-166 Council Meetings 3/83-8/83 Agenda Items/Minutes (copies)/Report to Mayor E City Council/Copies of Resolutions, Agreements, and Ordinances Council Meetings 1974 Agenda Items/Minutes (copies)/Staff Reports/Copies of Resolutions, Agreements E Ordinances Council Meetings April 1975 Agenda Items/Minutes (copies)/Staff Report/Copy of Resolutions, Ordinance Miscellaneous 1973-1974 Memos/Letters/Organization Chart/ Open Space Element of the General Plan/Paking Lot Requirements/ Zoning Regulations S-167 Newspapers, Pamphlets, Books From Soka, Japan PUBLIC INFORMATION OFFICE Box No. File Title/Name Period Covered S-167 General Plan -Parks and 1969 ( Cont' d) Recreation Element Seismic Safety Element of the General Plan Civic Center Element Goals for City of Carson Annual Report Parks E Recreation Dept. Study of Faci 1 ities/Require- ments for City Hall Calif. Plans for the Bicentennial Official Documents of the Bicentennial Commission Special Information Directory General Plan Redevelopment Plan ABC's of Community Planning 5-168 Annual Report Terminated Employees Newsletters Calendar of Events Panphlets E Books Carson Night at Dodger's Stadium Boys' Day in Government PAC Reporter Rose Float Association Clubs E Organizations Budgets Booklet Booklet Booklet Booklet 1970 Booklet Page 7 of 23 Detailed Listing 1973 Booklet 1974 Booklet 1976 (Copies) Booklet 1983 1971 1971 FY 77/78 1976-1979 1976-1979 1975-1976 1977-1978 1972 1975 1978 1979 1976 FY 75/86 Booklet Booklet Booklet 1978 Award of Merit/Calendar of Events/Ten Year Progress Report/ Ten Year Annual Road Construction Time Logs/Leave Requests/Labor Distribution Reports/Personnel Records (departmental copies) Newsletters of Various Cities PRSA Roster E By Laws/General Motors Annual Report/Public Relations Journa I /Communicator News letters/How To Stop Smoking Roster/Letters/Memos/ Carson Newsletters Copies of Minutes/Staff Report/ Letters Newsletters/Memos/Project #1/ General Facts Committee Members/Copy of Minutes/ Letters Letters/Memos/Agendas/Minutes (copies)/ Rose Float Assn. Report/Volunteers List P.I.O. Budget/Goals S Objectives/ Calendar of Activities PUBLIC INFORMATION OFFICE Page 8 of 23 Box No. File Title/Name Period Covered Detailed Listing S-168 Pamphlets & Publications 1976-1978 Public Relations Journal/American (Cont'd) Financial Corp. Annual Report Bicentennial 1976 Pamphlets/Promotional Materials FINANCE E ADMINISTRATION - ACCOUNTING S-199 Journa 1 Vouchers FY 75/76 Journal Vouchers/ Statement of Expenditures/ Computer Printouts S-200 Journal Vouchers FY 76/77 Journal Vouchers/Statement of Expenditures/ Computer Printouts S-201 Journal Vouchers FY 77/78 Journal Vouchers/Statement of Expenditures/Computer Printouts S-202 Financial Statement 7/76-12/76 Financial Statement FY 74/75 Month -End General Ledger FY 73/74 Detai I Report Memorandums FY 81/82 S-203 Cash Receipts 8/77-9/77 Daily Cash Report/Receipts for Daily Collections/Construction Permit/ Parks & Rec. Registration Form S-204 Cash Receipts 6/77-7/77 Daily Cash Report/Receipt for Daily Collections/Construction Permit/ Parks E Rec. Registration Form S-205 Cash Receipts 1/78-2/78 Daily Cash Report/Receipt for Daily Collections/Construction Permit/ Parks & Rec. Registration Form S-206 Cash Receipts 3/78-5/78 Daily Cash Report/Receipt for Daily Collections/Construction Permit/ Parks & Rec. Registration Form S-207 Cash Receipts FY 77/78 Daily Cash Report/Receipt for Daily Collections/Construction Permit/ Parks & Rec. Registration Form A/P Files Miscellaneous FY 77/78 Purchase Orders/Requisitions/Receiving Reports/Check Vouchers/Invoices/ Statements Notebook FY 76/77 Purchase Logs/ Expenditure Control Logs/Material Distribution Logs/ S-208 Cash Receipts FY 76/77 Daily Cash Report/Receipt for Daily FY 77/78 Col lections/Construction Permit/ Parks & Rec. Registration Form S-209 Cash Receipts 1/77 Daily Cash Report/Receipt for Daily Collections/Construction Permit/ Parks & Rec. Registration Form S-210 Cash Receipts 2/77-3/77 Daily Cash Report/Receipt for Daily Collections/Construction Permit/ Parks & Rec. Registration Form FINANCE & ADMINISTRATION - ACCOUNTING Page 9 of 23 Box No. File Title/Name Period Covered Detail led Listing S-211 Cash Receipts 4/77-5/77 Daily Cash Report/Receipt for Daily Collections/ Construction Permit/ Parks E Rec. Registration Form 5-212 Cash Receipts 10/77-12/77 Daily Cash Report/Receipt for Daily Collections/Construction Permit/ Parks & Rec. Registration Form 5-213 Payroll Check Logbook FY 73/74 Negotiable Check Transmittal/ Void Checks Payroll Adjustments FY 72/73 Correspondence/Table of Vehicles & Equipment/Cash Contract Log/Gas Tax Guidelines/Requests for Advance Paycheck/Employee Termination Clearance Form/Notice of Personnel Action/Transmittal Letters CRA Cash Contracts 1972 Copies of Contracts CETA Title If FY 75/76 Monthly Fiscal Progress Report/ Statement of Expenditures/Worksheets W-2 Forms 1970 Employer's Copy Working Papers-Payrol1 1972 W-2 Forms -Employer's Copy/ Working Papers S-214 Personnel Reports FY 78/79 Regular Employees/CETA Employees Chart of Accounts FY 78/79 HCD Fund 37/Chart of Accounts & Funds/Chart of Object Accounts/ Major Accounts & Programs/Memos/ Contract Register/Major Departmental Accounts/Chart of Fund Numbers/ Assets, Liabilities, Reserves & Fund Balance CETA Report VI FY 77/78 Monthly Fiscal Progress Report Redondo Beach Demand Registers FY 81/82 Adminsitrative Order FY 79/80 Standard Management Procedure/ City Council Policy/Administrative Order/Resolutions Outgoing Correspondence FY 80/81 Copies of Letters Interoffice Memos FY 78/79 Interdepartmental Memos Administrative Corres. FY 78/79, Memos/Administrative Orders/Demand FY 79/80 Register Process Accounting Requisitions FY 81/821 Receiving Reports/ Requisitions FY 82/83 Miscellaneous Logging FY 76/77, Numbers FY 77/781 FY 78/79 Check Control Log 1975 FINANCE & ADMINISTRATION - ACCOUNTING Box No. File Title/Name S-214 Miscellaneous Information ( Cont' d) 5-215 City Treasurer's Investment Reports Investment Financial E Investment Investment Notices Bank Reconciliations CETA Contracts CETA VI Stimulus Period Covered FY 80/81, FY 81/82, FY 82/83 FY 80/81 FY 76/77, FY 77/78, FY 78/79 FY 79/80 FY 79/80 FY 77/78, FY 78/79, FY 79-80 FY 79/80 FY 78/79 Parks E Recreation Statement FY 78/79 of Receipts and Charges Budget Amendment Recap FY 78/79 Budget Amendments FY 78/79 Budget Spread Worksheet FY 78/79 Financial Graph and Summary FY 77/78, Statements FY 78/79 5-227 Parks and Recreation Public Works Maintenance Division Purchasing Graph E Summary Statements S-228 Financial Statements Vendor Listing Annual Street Report Tennis tournament P - H Federal taxes Accounts Payable Check Register Trial Balance 1979 FY 78/79 FY 78/79 1978 FY 78/79 FY 76/77, FY 77/78 1980 1979 FY 79/80 FY 78/79 1972 Page 10 of 23 Detailed Listing Contract Completion Notice/Standard Management Procedure/Journal Voucher Control City Treasurer's Investment Reports/ City of Carson Financial Report City of Carson Financial Report/ City Treasurer's Investment Report Copies of Checks/Transmittal Letter Interfund Transfers/Journal Vouchers/ Daily Cash Report -Financial Report/ Bank Reconciliations/Work Papers Program Budget/CETA Glossary/CETA Subgrant/Conference Report/Resolutions Monthly Fiscal progress Report/Costs of Expenditures Worksheets Statement of Receipts and Charges/ Baton Instruction Audit Budget Amendment Recap/Agenda Items/ Memos Budget Transfer Recap/Budget Spread Worksheets/Agenda Items Physical Inventory of Supplies and Materia I. Inventory of Vehicle and Equipment Stores Inventory Revenue Status Report/Budget Performance Report Accounts Payable Name and Address List Instructions for Preparation of Annua 1 Street Report Financial Report/Draw Sheets/Rules E Regulations Booklet Report Bulletins FINANCE & ADMINISTRATION - ACCOUNTING Page 11 of 23 Box No. File Title/Name Period Covered Detailed Listing S-228 Typical Financial Statement 1958 Two booklets (Cont d) for California Cities 1978 Daily Cash Report/Parks & Recreation Chart of Accounts for Calif. Registration Form/Receipt for Daily 1968 Two Booklets Cities S-232 HCD Fund 35 FY 76/77, Worksheets/Copies of Invoices/Checks/ Accounting for Special FY 1964 One Booklet Assessment District Accounts 78/79 Cash Receipts Summary/ Purchase Accounting for General Fixed Orders/Journal Vouchers/Mileage 1961 One Booklet Assets HCD Fund 36 FY 77/78, Worksheets/Copies of Checks/ Receiving Accounting Practices for FY 1968 One Booklet Recording Revenue Mileage Reports/Journal Vouchers/ Suggested Contents for City Receipts/ Requisitions 1960 One Booklet Audit Contract Statement of Expenditures 1978 Statements of Revenues/Statements of Expenditures S-229 HCD Fund 35 FY 75/76, Copies of Invoices/Checks/Requisitions/ FY 76/77 Journal Vouchers/Mileage Reports/ Purchase Orders/ Worksheets Burglary Grant 1975 Revisions to Grant City Treasurer's Investment FY 74/75 Investment Reports/Financial Reports Reports to Council Bank Reconciliation FY 73/74 Worksheets/Interfund Transfers/Bank reconci l iat ions S-230 Fixed Assets FY 77/78, Account Summary Distribution/List of FY 78/79 Fixed Assets Annual Street Report FY 77/78 Copies of Checks/Purchase Orders/ Invoices/Journal Vouchers Work Order Ledgers FY 70/71, FY 71/72, FY 72/73, FY 73/74, FY 74/75 Gas Tax FY 76/77 Work Order Ledgers/Worksheets Avalon Median Divider 1977 Requisitions/Invoices/Service Contract Landscape A/P Petty Cash 1978 Daily Cash Report/Parks & Recreation Registration Form/Receipt for Daily Collections/Construction Permit S-232 HCD Fund 35 FY 76/77, Worksheets/Copies of Invoices/Checks/ FY 77/78, Receipts for Daily Collection/Daily FY 78/79 Cash Receipts Summary/ Purchase Orders/Journal Vouchers/Mileage Reports/ Receivingu Report HCD Fund 36 FY 77/78, Worksheets/Copies of Checks/ Receiving FY 78/79 Reports/Invoices/Purchase Orders/ Mileage Reports/Journal Vouchers/ Receipts/ Requisitions FINANCE E ADMINISTRATION - ACCOUNTING Box No. File Title/Name Period Covered S-232 HCD Fund 37 FY 78/79 (Cont ' d) HCD Audit FY 79/80 EDA Expenditures Fund 27 FY 78/79 Trust E Agency FY 76/77, FY 77,/78 S-233 Analysis of Accounts FY 76/77 Page 12 of 23 Detailed Listina Worksheets/Copies of Journal Vouchers, Checks, Receiving Reports, Invoices, Purchase Orders, Requisitions, Receipts Block Grant Detailed Program Budget/ Worksheets/Copies of Checks, Invoices Copies of Journal Vouchers, Checks, Invoices, Receiving Reports, Engineer's Monthly Estimate Worksheets/Trust E Agency Report/ Fixed Assets Account Summary Worksheets . Contract Encumbrance 1973 Investments 1973 Worksheets Insurance -- Optional Life Insurance Program/Long Term Disability Income Plan Trust E Agency FY 73/74 Worksheets Demand Register FY 72/73 Copies of Demand Resolutions Deferred Compensation Plan FY 72/73 Accounting Guidelines for Tax Exempt Employer - Pamphlets Bank Reconciliation FY 74/75 Worksheets - Bank Reconciliation General Account Check 1973 Void Checks - Check Transmittal Logbook Meetings 1975 Copies of Minutes PEP FY 72/73, Accounting Worksheets FY 73/74, Fiscal Management Requirements FY 74/75 Customer Payroll Service 1974 Reference Manual Revenue Estimate F Y 77/78 Worksheets - Statements Summary of Financial FY 73/74 Worksheets Transactions Bank Reconciliation Payroll 1972 Void Checks - Worksheets Account Allocation of Utility 1973 Worksheets/Correspondence/ Billing Statements Miscellaneous FY 75/76 Copies of Checks/Compensation Worksheets/ Report Class Manua1/ Correspondence/City Treasurer Financial Reports to Council/ Investment Reports S-234 City of Carson Equipment FY 74/75, Copies of Agenda Items/Equipment Lists FY 75/76, Replacement Funding FY 76/77, FY 77/78, FY 78/79 FINANCE E ADMINISTRATION - ACCOUNTING Box No. File Title/Name Period Covered S-234 State Tax Deposit 1977 ( Cont' d) Journal Entries Fixed Assets HCD Block Grant Annual Report of Financial Transactions Expenditure Calendar Indirect Cost Budget Amendment Working Papers Unemployment Insurance Payroll Tax Impound Graph S Summary Statements Parksites S-235 Budget Performance Reports Personnel Reports S-236 Investment Letters Senior Citizens Grant Annual Street Report S-237 Accounts Receivable Account #800 Aid -To -Cities Analysis of Payro I 1 Account FY 76/77 FY 76/77 1977 1977 FY 76/77 Page 13 of 23 DOM led Listina Correspondence/ Quarterly Federal Income Tax Reports Memos/Misc. Deduction Changes/ Direct Materials Grant/Exceptional Services Grant Program Guidelines Account Summary Distribution/List of Fixed Assets Federal Management Circular/Corre- spondence/Reimbursement Claim Funding Instructions/Exceptional Services Guide I ines/P I anning Assistance Program Copy of Report/Worksheets Worksheets/Agendas/Memos/Financia I Statements FY 76/77 Allocation Plan/Memos/Indirect Cost Proposal/Statements/Worksheets FY 76/77 Agenda Items/Worksheets/Amendment Recap/Financial Statements FY 76/77 Worksheets 1978 Wage Report/Worksheets 1977 Quarterly Reports of Calif. Personal Income Tax Withheld FY 76/77 FY 71/72, FY 72/73, FY 73/74, FY 74/75, FY 75/76 FY 78/79 FY 79/80 FY 80/81 1980 FY 78/79 1973 Two Booklets Statement of Expenditures/ Agendas/ Resolutions/Facility Summary Sheet/ Maps (copies)/Contract/Check Vouchers/ Park Inventories Employee Temrination Clearance/ Personnel Action Notice/Personnel List Investment Letters/Copies of Checks/ Memos Audit Report/Journal Vouchers/Budget Summary/General Ledger Report Summary Statement/Work Order Ledger/Project Cost Summary/worksheets/ Annual Report of Financial Trans- actions Invoices II 1974 Worksheets FY 68/69 County Aid to Cities Procedure/ Thru Correspondence/Statement of Expen- FY 72/73 ditures 1973 Worksheets FINANCE & ADMINISTRATION - ACCOUNTING Box No. File Title/Name Period Covered S-237 ( Cont' d) S-238 5-239 Analysis of Special Accounts 1973 Annual Report of Financial FY 68/69 Transactions to State Thru Controller FY 74/75 Annual Street Report to FY 68/69 State Controller Thru FY 74/75 Page 14 of 23 Detailed Listing Worksheets/Cash Contract Log Worksheets/Annual Reports/ Report of City Tax Rates Gas Tax Project Cost Summary/Summary Statement/Worksheets/Schedule of Monies Made Available/Statement of Expenditures/Investigation of Engineering Aspects EDA Grant FY 75/76 Agenda/Minutes (copies)/Worksheets/ Audit Report/Outlay Report & Request for Reimbursement for Construction Programs/ Periodic Estimate for Partial Payments/Instruction for Audit of Facility Grant Projects/ Correspondence/ Special Conditions for Title X Projects Federal Revenue Sharing FY 74/75, Worksheets/Memos/Statement of FY 75/76 Disbursement/ Audit Guide & Standard Farrel I's Tree Service 1969 Purchase Orders/Requisitions/Report of Goods Received/Check Vouchers/ Invoices Financial Statement FY 68/69 Statement of Revenue & Expenditures/ Thru Budgetary Financial Statement/ FY 72/73 Worksheets/Journal Vouchers Fixed Assets FY 75/76 List of Fixed Assets/Fixed Assets Account Summary Gas Tax FY 75/76 Work Order ledger/Project Report/ Tentative Budget/Contract Encumbrance/ Summary Statement/ Statement of Expenditures/Worksheets General Ledger Analysis FY 73/74 Worksheets Human Resources Development FY 72/73 Quarterly Report of Calif. Personal Income Tax Withheld/Check Vouchers Hotel, Motel Tax FY 71/72 Worksheets HCD Grant FY 74/75, Federal Management Circular/Corre- F Y 75/76 spondence/Letter of Credit (copy) HUD Program FY 74/75, Requisition for Grant Payment/ FY 75/76 Statement of Disbursement/Corre- spondence/Resolution/Contract for Grant/Workshop Booklet/Cost Control & Statement of Account abi I ity/Stop Notices/ Requisition for Grant Payment Procedures Handbook/Accounting & Reporting Procedures Handbook/Check Vouchers/ Requisitions/ Statements/ Purchase Orders Bike Pathway 1974 Allocation Instructions/Agenda/ Resolution Bishop Company FY 70/71 Purchase Orders/Check Vouchers/ Requisitions/ Receiving Report/Invoices Budget Amendments FY 72/73 Memos/Agendas/Minutes (copies)/ Thru Administrative Report/Resolutions/ FY 75/76 Worksheets FINANCE S ADMINISTRATION - ACCOUNTING Box No. File Title/Name Period Covered 5-239 Supplemental Budget FY 74/75 ( Cont' d) Burglary Investigation Grant Business Permit Ordinance Capital Out1ay CRA Project #1 CRA Cost CRA Cash Report CRA Receipts E Deposits CRA Contracts CRA - Continental Illinois CETA Page 15 of 23 Detailed Listing. Statements/ Purchase Orders/ Receiving Reports/ Requisitions/Memos/ Worksheets/ Administrative Report/Agendas/ Resolutions 1976 Application for Grant FY 71/72 Ordinance/Policy E Procedures/Copy Thru of Bankruptcy Claim FY 74/75 FY 73/74 List of Fixed Assets/Worksheets FY 73/74 Monthly Progress Report/Memos/ Thru Copies of Checks, Invoices/Worksheets/ FY 75/76 Audit Report/Journal Vouchers/ Receipts/Memos/Report of Financial Transactions/Balance Sheet FY 73/74 worksheets FY 72/73 Daily Cash Report/Receipts FY 73/74 Deposit Statements/Receipts/Daily Cash Report 1976 FY 73/74 Thru FY 75/76 FY 74/75, FY 75/76 Lease Agreement/ Property Maintenance Agreement /Appra isa I Services Agreement Statement of Offsite Construction/ Chart of Accounts/Copies of Checks, Invoices, Journal Vouchers, Corre- spondence, Worksheets Budget Proposal/Statement of Expen- ditures/Project Status/Financial Report/ Progress Report/Map Specs E Fee Schedule Chart of Accounts 1975 Chart of Accounts/Memos/Revenue City Treasurer's Reports 1972 Investment Fund Report Deferred Compensation FY 75/76 Confirmation Statements S-240 Special Census 1975 Copies of Checks/Time Logs/Purchase Orders/Invoices/Journal Vouchers Youth E The Law FY 75/76 Copies of Checks/ Requisitions State Board of Equalization 1971 Sales E Use Tax Return/Purchase Order/Check Voucher State Compensation Insur. FY 72/73 Endorsement Agreement/Annual Rating Thru Endorsement/Audit Information & FY 75/76 C lass Description State Office of Traffic FY 72/73 Quarterly Progress Report/ Expenditure Safety Schedule/Project Claim Invoice Superior Hardware FY 75/76 Worksheets Steiny & Co. 1975 Contract Encumbrance/ Check Voucher/ Invoice/Engineer's Monthly Estimate Trust & Agency FY 73/74 Worksheets FINANCE E ADMINISTRATION - ACCOUNTING Page 16 of 23 Box No. File Title/Name Period Covered Detailed Listing S-240 Travel Advance FY 71/72 Authorization for Advance thru FY 74/75 Valley Crest Tree Co. 1970 Check Vouchers/ Purchase Orders/ Requisitions/Invoice/Goods Received Report Wa l ker Renta l F Y 70/71 Check Voucher/ Purchase Orders/ Requisitions/ Goods Received Report/ Invoice Warrant Number Destroyed 1971 List Williamson, Morris & Paige 1973 Check Vouchers/Invoices/Requisitions/ Purchase Orders Working Papers FY 73/74 Working Papers/Statement of Revenues/ thru Statement of Expenditure FY 75/76 2nd Anniversary Committee 1970 Anniversary Budget/Cancelled Checks/ Financial Report/Bank Statement/ Recap Expenses/Worksheets Assessment District 1969 Perry Street Assessment E Diagram/ Summary of Expenses Recording Receipt/Worksheets/ Procedures Financial Statement FY 74/75 Working Papers S-241 Motor Vehicle FY 69/70 License Fee Fund/License Fee Appor- thru tionment to Cities/Estimated Shared FY 71/72 Revenue Paid Invoices FY 71/72 Invoices/Memos thru FY 75/76 Parks E Recreation FY 76/77 Physical Inventory of Supplies, Inventory Materials S Stores Parks E Recreation FY 69/70 Statement of Receipts E Disbursements/ Special Events thru Memos FY 74/75 PEP Program FY 71/72 Journal Vouchers/Worksheets/Monthly thru In -Kind Costs/Board Regulations/ FY 73/74 Project Status/Financial Report/ Personnel Assignment List/Personnel Report/Amendments to Personnel Rules E Regulations/Statement of Costs Program Budget FY 75/76 Employee Labor Distribution/Budget Preparation Instructions/Worksheets/ Operating Budget Promissory Note 1974 Promissory Note - Invoice Purchasing Procedures 1968 Directive Manual Requisitions 1972 Request for Supplies/Purchase Orders/ Invoice/ Requisitions 1 FINANCE & ADMINISTRATION - ACCOUNTING Page 17 of 23 Box No. File Title/Name Period Covered Detailed Listing. 5-241 Resolutions FY 71/72 Copies of Resolutions/Agenda Items (C ont ' d) thru FY 73/74 Revenue Advise FY 74/75, Statement of Local Tax Distribution/ FY 75/76 Remittance Advise/Clerk's Request for Distribution of Funds/So. Calif. Edison Co. Franchise Statement/ Requirements Revenue Sharing FY 73/74 Case Study - Narrative/Annual Report thru of Financial Transaction of Special FY 75/76 District/General Revenue Sharing Survey/Annual Survey of Government Emp 1 oyment/Bu I l etin Revenue from State FY 73/74 Remittance Advice/Statement of Local Tax Distribution Revenue Projection FY 74/75 Revenue Collected Breakdown Work- sheets Revenue & Taxation FY 67/68 Bond Issue Scheduling Report/County thru to Cities Procedure/Statement of FY 70/71 Revenue & Expenditures/Motor Vehicle License Fee Fund 5-242 Financial Statements 1977 Statement of Revenues/Statement of Expenditures Statement of Revenue and FY 73/74 Statement of Expenditures City of Long Beach FY 65/66, Financial Statements FY 69/70, FY 70/71 City of Torrance FY 71/72 Annual Budget Grant Program Manual 1976 Municipal Nonproperty Taxes 1956 Application for Urban 1969 Planning Assistance Reconnaisance Report of the City of Carson S-243 Check Register FY 79/80, FY 80/81 Demand Register FY 79/80, FY 80/81 Manua I Resolutions Allowing Claims & Demands FINANCE E ADMINISTRATION - SYSTEMS Page 18 of 23 Box No. File Title/Name S-247 Lomita Simi Valley 701 Grant San Diego Riverside 701 City of Torrance Burbank 701 Grant Pomona 701 Grant Period Covered Detailed Listing 1977-1981 Memos/Correspondence/Lomita Annual Budget 78-79/Financial System/ Agreement for Computer Services/ Annual Budget 77-78 (Lomita)/Goals E Objectives/Trial Demand Register/ Chart of Accounts 1973 Project Proposal HUD 701 1969 Monthly Appropriation Status Report/ Monthly Job Order Transaction 1974 HUD 701 Grant 1974-1978 History of Torrance/Newspaper Clippings/Portrait of a City 1975 Proposal for 701 Funding 1972-1975 Program Budget 74-75/Annual Report 72-73/701 Grant FINANCE & ADMINISTRATION - SYSTEMS Box No. File Title/Name Period Covered S-247 Compton 1975-1982 ( Cont' d) Page 19 of 23 Detailed Listing Newspaper Clippings/Compton Judicia I District Long Beach 1976-1979 Newspaper C I ippings Los Angeles 1975-1982 Newspaper Clippings Los Angeles County 1976-1981 Newspaper Clippings/City of Pasadena Management/Analysis Division Internal Auditing Irvine 1981 Irvine At A Glance (Book) Kern County 1976 The Story of Kern County (Book) Redondo Beach 1980 Newspaper Clippings/Data Base Management System Report State of Calif. 1978-1979 Newspaper C I ippings Other Cities 1972-1982 Newspaper C I ippings Program Index 1973-1974 Index to City Programs Job Specs Miscellaneous 1972-1979 Job Announcements,/Job Specifications Federal Government 1977 Newspaper C I ippings General Government 1972-1980 Newspaper C 1 ippings S-248 M.O.U.'s 1977-1980 Resolutions On The Job Injury Project/ 1973-1980 Research Report/Policy & Procedures/ Organizational Charts & Organizational Charts/Organization & Overtime Staffing Recommendations/Interdepart- mental Memos/Monthly Overtime Reports Pick & Associates 1974-1977 Memos/Correspondence/Invoices/Agree- ment/Report of Goods Received Program Budget and Program 1975-1982 Memos/Program Account Breakdown/ Index Cost Visibility Codes/Program Budget System Program Index Press & Public Relations 1974-1978 Program Budgeting Presentation/ Kiwanis Speech/Publications Impact Study/Facts & Figures Booklet Public Tech. Corporation 1982 PTI Catalogs & Booklets Printers - Plotters 1982 Misc. Literature Power Suppliers & 1979-1980 Misc. literature and Booklets/ Conditioners Correspondence S-249 HUD 701 Grant Application 1974-1978 701 Grant Request/Proposal for 701 Funding/Applciation for HUD Grant/ Draft proposal/Interdepartmental Memos/HCD Chart of Accounts Incentive Program 1976-1982 Employee Incentive Program & Suggestion Award (Booklet)/Awards Committee Agenda/Progress & Status Report/Memos/Correspondence/ Counci I Po l icy/ Pamph lets FINANCE & ADMINISTRATION - SYSTEMS Page 20 of 24 Box No. File Title/Name Period Covered Detailed Listing S-249 Incentive Committee 1977-1980 Memos/Suggestion Letters/Suggestion (Cont'd) Analysis & Evaluation Job Classifications and 1974-1982 Personnel Report/Job Classifications/ Codes Resolutions/Table of Organization/ Administrative Report Ka lbro Terminal Maint. 1979-1981 Receiving Reports/ Incident Report Keytronic Scanner 1978-1979 Correspondence Labor Summary 1975 Computer Printouts/ Correspondence MICRU 1979-1982 Newsletters/User Directory/Pamphlet/ Microcomputers Magazine C I ippings Modems Pamph I ets/C I ippings/Book lets Microdata 1976-1982 Memos/Correspondence/Pamphlets/ F 1 yers McDonnell Douglas and 1977-1978 Interdepartmental Memos/Receiving Memberships & Subscription Report/Invoice/Correspondence/ Projects Membership Summary/Memberships & Subscriptions Survey Intracity Service Requests 1976-1982 Interacity Service Requests/Memos/ Departmentof Parks & Recreation Special Examination S-250 Computer Sciences Corp. 1971 Correspondence - Pamphlets Xerox Computer Service 1972 Accounting System Agreement/Xerox Customer Education/Worksheets Computer Office Equipment 1977-1981 Catalogs - Booklets - Pamphlets Burroughs Cata log/Book lets/Pamph lets NCR Computer Equipment Book I ets Honeywell Computer Equipment 1973 Annual Report/Booklets Control Data Equipment 1974 Application Report Digital Equipment Booklet Word Processing 1979 Brochure/Booklets McDonnell Douglas Equipment 1972-1974 Terminals 1980 Fi I ing Equipment Used Computer Equipment 1980 Office Supplies 1977-1980 Basic Four Equipment 1976 Computer Equipment Suppliers 1977-1980 Wright Line & Community 1971 Data Booklets/Brochures Catalog/Brochures Booklets/Brochures/Pamphlets Correspondence/F 1 yers/Pamph lets/ Newspaper C 1 ippings Catalogs Pamphlets/Brochures Correspondence/Catalogs/Brochures/ Book I ets/Pamph I ets Development & Marketing Plans ( Book I et) /Pamph 1 ets/Brochures FINANCE E ADMINISTRATION - SYSTEMS Page 21 of 23 Box No. File Title/Name Period Covered Detailed Listing 5-251 Auditor Systems E Profile 1973-1982 Preliminary Management Report/Annual S AMDPD Materials Financial Statements/ Chart of Accounts/ Copy of Minutes/Correspondence/ AMDPD Directors/Bylaws/AMDPD Personnel Survey Administrative Index 1976-1979 Administrative Order Index/Admini- strative Report/Computer Cost Analysis E Ten Year Forecast Budget File 1976-1979 Budget Preparation Status/Inter- departmental Memos/Al location of Computer Service Costs/Budget Preparation Guide I ines/Worksheets/ Program Budget/Budget Calendar/ Midyear Budget Review Budget Status 1974-1982 Budget Performance Reports/Statement of Expenditures/Audit Report/Program Budget Status Ballot Counter Micro Ballot Counter Engineering Examination/ Price E Specifications/ Lease of Personal Property (copy)/ Ordinance/ Requisitions/ Pamph 1 ets Chart of Accounts 1976-1983 Chart of Major Accounts E Programs/ Indepartmental Memos/Chart of Accounts City Hall - Computer Room 1973-1982 Interdepartmental Memos/ Correspondence/ E Community Building Study of Facilities Requirements/ Computer Room Flooding Photos/ Agenda Items/Computer Room Require- ments Computer 1975-1981 Computer Terminal Inventory/Memos/ Agenda Items/Demand Register Process/ Computer Operation Cost Survey/Cost Analysis E 10 -Year Forecast S-252 Community Development 1972-1978 Community Revitalization Booklet/ & Procurement Systems Summary of Environmental Impact Process/ Procedures for Processing Special Use S Exception Permits/ Correspondence/Brochures/DART/ Administrative Regulation DART/ Users Manual/Brochures/City of Renton Policies E Procedures Manual Personnel Systems Material 1972-1976 Magazine E Newspaper Clippings/ Books: Management of People at Work, Guide for Analyzing Jobs, Pay Rates in the Public Service, Element of Position Classification, Personnel Management Information Systems, City of Inglewood Civil Service Rules and Regulations HCD Instructions & Bulletins 1972-1975 Block Grant Regulations, Requirements & Guidelines 701 Grant Application 1974-1975 HUD 701 Grant Request/Memos/ Correspondence/Joint Procedures & Instructions/ Letter of Credit Procedures/Block Grant Regulations/ Cost Principles/Office of Planning & Research Workshop FINANCE E ADMINISTRATION - SYSTEMS Page 22 of 23 Box No. File Title/Name Period Covered Detailed Listing S-252 Public Work Systems and 1970-1977 Magazine Clippings/Vehicle Maintenance Vehicle/Equipment Maint. Report/Table of Vehicle & Equipment/ SUA Computerized Public Works Systems/Before E After Computer Demonstration FLSA E Grievance Material 1973-1975 Administrative Order - Overtime Compensation/Dept. of Labor - Fair Labor Standards Act Manua 1 /FLSA Amendments/Grievance Procedure Instructions/Improving Employee Performance Manual/Program Objectives 5-253 Microfilm 1975-1976 Four Rolls, A/P Files Parks & Recreation 1973 "Towards Useful Change" Book Systems Application Surveys 1974-1980 Municipal Data Processing in So. Calif. (4 Books)/Data Processing Survey/ Correspondence Security Bank Payroll 1974-1980 Memos/Correspondence/Worksheets/ Service Booklets Talley Printer E TEC 1976-1981 Correspondence/Brochures/Manuals/ Terminals Catalogs/Receiving Report/Invoices Time Clocks & Tree 1975-1978 Interdepartmental Memos/Corres. Inventory System Xerox 1971-1978 Correspondence/Invoices/Customer Education Bulletin/Booklet - Terminal Usage Log/Agenda Items/Administrative Report/Parkway Trees Survey S-254 Records Management 1974-1982 Brochures/Magazine Clippings/ Equipment E Service Correspondence/Catalogs/Pamphlet Records Management 1973-1980 Correspondence/"A Microfilming System" Book 1 et/" Records Management E Destruction" Booklet/"Proposed Records Management Program"/"A Records Management Program"/"ARMA Record Management Quarterly" Microfilm Specification 1980 Kodak Microfilm Products Book/ Pamphlets/Correspondence Records Retention 1980-1982 Guide to Record Retention Requirements/ Correspondence/Magazine C I ippings/ Administrative Report - Records Management Program/Agenda Items/ Brochures Purchasing Operations/ 1976-1981 Purchasing Ordinance, Policies E Personal Service Contract Procedures/Agenda Items/ Correspondence/ Study Administrative Reports - General Guideines/Study of Selected Local Procurement Systems/Audit Guide/ Interdepartmental Memos/Administrative Report - Review of Purchasing Ordinance Service Contractor Questionnaire Redevelopment 1975-1982 Contract Register/Interdepartmental Memos/ Correspondence/ C om mun i ty Development and Housing Assistance Plan/Bylaws of Carson Redevelopment Agency/Detailed Budget Proposals/ Redevelopment Budget Draft/Redevelop- ment Chart of Accounts FINANCE E ADMINISTRATION, - SYSTEMS Box No. File Title/Name Period Covered S-254 Rapid Publishing Inc. 1979-1980 (Cont ' d) Redondo Beach Materia 1/ 1975-1981 Sick Leave Analysis & Scanner Page 23 of 23 Detailed Listing Copies of Invoices/ Purchase Orders "Redondo Beach Data Base Management System"/Correspondence/Magazine S Newspaper Clippings/Employment Opportunity Flyers/Brochures/Analysis of Leave Hours FINANCE AND ADMINISTRATION - ACCOUNTING Box No. File Title/Name Period Coverd Detailed Listing S-243 Accounts Payable 1979-1980 Check Control Requisition Control 1980-1981 Receiving Reports/ Requisitions/ Purchase Orders A/P Journal 7/79-6/82 A/P Check Control 1980-1982 Voided Checks 1980-1981 Trkla, Pettigrew, Allen 1978-1981 Receiving Reports/Vouchers Check/Invoices/Purchase Orders Requisitions S-251 Burglary Grant 1974-1982 Burglary Grant Budget/Inter- departmental Memos