HomeMy Public PortalAbout11) 7J-1 Staff Report Petty Cash & Visa Card ReportAGENDA
ITEM 7.J.
ADMINISTRATIVE SERVICES DEPARTMENT
DATE: August 20, 2013
TO: The Honorable City Council
JiI:IIG101;7_1Ll Bill hil
FROM: Jose E. Pulido, City Manager A'
Via: Tracey L. Hause, Administrative Services Director
By: Lee Ma, Accountant
SUBJECT: PETTY CASH AND VISA CARD REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash and Visa Card
Report.
BACKGROUND:
1. On August 6, 1991, staff began submitting the Petty Cash Report to the City Council
on a regular basis.
2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on
an as needed basis.
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the
Petty Cash Report from July 2, 2013 to August 1, 2013. The total of petty cash
expenditures were $828.10 for Fiscal Year (FY) 2013-14 (Attachment "A") and $149.20
for FY 2012-13 (Attachment "B"). The petty cash fund will be reimbursed after the City
Council approves the August 20, 2013 Warrant Register. Further, the City Council is
being requested to review the Visa Card Report from June 11, 2013 to July 4, 2013.
The total of the Visa card expenditures were $6,411.49 and were paid on the August 20,
2013 Warrant Register.
City Council
August 20, 2013
Page 2 of 2
CONCLUSION:
As has been our past practice, the attached Petty Cash and Visa Card Reports are
being presented for Council review and for staff to answer any questions that they may
have with regards to these expenditures. This practice seeks to avoid any potential
misuse of public funds.
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2013-14 City Budget.
ATTACHMENTS:
A. Petty Cash Detail (FY 2013-14)
B. Petty Cash Detail (FY 2012-13)
C. Visa Card Charge
Attachment "A"
Account No.
Description
01-910-41-4410
$
33.52
Sandwiches for Council.
$
17,99
Snacks for Council,
$
51.51
TOTAL
01-910-41-4465
$
3.42
Card for C.Sternquist.
$
3.42
TOTAL
01-910-42-4465
$
9.25
Message pad for calls.
$
9.25
TOTAL
01-910-46-4410
$
30.64
Snacks for Department meeting with Gary La Ferla.
$
31.15
Citywide Harassment Training with Kelly Traivef.
$
61.79
TOTAL
01-910-46-4490
$
44.50
Sodas for Council.
$
44.50
TOTAL
01-920-48-4405
$
16.65
Miilage reimbursement to workshop training in Signal Hill on 7118/2013.
$
16.65
TOTAL
01-940-57-4630
$
48.23
Dining Under the Stars Decorations.
R14-07
$
48.96
Dining Under the Stars Decorations.
$
48.23
Dining Under the Stars Decorations.
$
47.80
Coffee for Camp A Palooza.
$
47,80
Coffee for Camp A Palooza.
$
39.24
Latch Tote Stadium (34Gal.).
$
34.86
Outdoor flags Camp A Palooza.
$
32.59
Mayor's 4th of July picnic decoration contest prizes.
$
25.00
Mayor's 4th of July picnic decoration contest prizes.
$
24.48
Dining Under the Stars Decorations.
$
24.48
Dining Under the Stars Decorations.
$
20.67
Dining Under the Stars Decorations.
$
14.10
Mayor's 4th of July picnic decoration contest prizes.
$
6.58
Summer Concert water bottles for the bands.
$
5.70
Dining Under the Stars Decorations.
$
468.72
TOTAL
01-940-57-4690
$
9.87
Food for Shape Up TC.
R14-04
$
8.87
TOTAL
01-940-57-4690
$
40.00
Gift Cards for Senior programs.
R14-06
$
40.00
TOTAL
01-940-57-4690
$
12.00
Parking at Santa Monica Pier,
R14-03
$
12.00
TOTAL
01-940-57-4690
$
8,04
Flag Banner Senior Program.
R14-06
$
8.04
TOTAL
01-940-59-4455
$
48.00
Uniform alteration for maintenance staff (PRR).
$
48.00
TOTAL
01-950-61-4640
$
50.00
Raffle prizes for neighborhood watch meeting.
$
50.00
TOTAL
01-97081-4465
$
4.35
Ribbons for Relay for Life.
$
4.35
TOTAL
Grand Total
$
828.10
Receipt # 14-5189 to 14-5217
Receipt # 13-5201 to 13-5203 (Attachment "B")
VOID 14-5216
Attachment "B"
Account No. Description
01-940-57-4630
$
32.92
Dining Under the Stars Decorations.
R13-07
$
23.76
Dining finder the Stars Decorations.
$
23.76
Dining finder the Stars Decorations.
$
21.28
Dining Under the Stars Decorations.
$
16.15
Dining Under the Stars Decorations.
$
14.97
Dining Under the Stars Decorations.
$
10.85
Dining Under the Stars Decorations.
$
143.69
TOTAL
01-940-57-4690
$
5.51
Prints of Pictures for Shape Up TC.
R13-04
$
5.51
TOTAL
Grand Total $ 149.20 Receipt # 13-5201-13-5203
VISA CARD CHARGES Attachment "C"
6111113 - 714113
711113 UNIVERSAL STUDIOS TICKET UNIVERSAL CITY
Admission tickets for STAR Club Program
711113 UNIVERSAL STUDIOS TICKET UNIVERSAL CITY
Admission tickets for Teen Zone Program
1,035.00
900.00
711113 UNIVERSAL STUDIOS TICKET UNIVERSAL CITY 116.00
Admission tickets for two trip supervisors
713113 HILLTOP PARKING USH TOUR UNIVERSAL CITY 15.00
Parking fee
714113 AMERICAN RED CROSS 500.00
First Aid, CPR and AED Training - Parking Control Officer Reyes
TOTAL
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6,411.49