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Home My Public Portal About2006-45 Conversion to Underground FacilitiesRESOLUTION NO. 2006-45 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE FURTHER PROCUREMENT OF ENGINEERING SERVICES INCLUDING DESIGN, PERMITTING, BIDDING AND CONSTRUCTION ADMINISTRATION ENGINEERING SERVICES FOR THE CONVERSION OF OVERHEAD POWER -TELEPHONE -CABLE UTILITIES TO UNDERGROUND FACILITIES FOR THE VILLAGE OF KEY BISCAYNE, FROM THE FIRM OF CORZO CASTELLA CARBALLO THOMPSON SALMAN, P.A. ("C3TS"); PROVIDING FOR APPROVAL OF WORK AUTHORIZATION PURSUANT TO CONTINUING CONTRACT; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR EFFECTIVE DATE. WHEREAS, pursuant to Resolution No. 98-34, the Village of Key Biscayne entered into a series of continuing contracts with engineering firms for necessary services; and WHEREAS, the engineering firm of Corzo Castella Carballo Thompson Salman, P.A. ("C3TS") is under a continuing contract to the Village as authorized by Resolution No. 98-34; and WHEREAS, the Village finds that it is in the best interest of the Village to utilize C3TS for the purpose of performing all necessary engineering services for the conversion of overhead power — telephone -cable utilities to underground facilities (the "Project") in accordance with the attached Work Authorization and with the Village Manager's memorandum, which accompanies this Resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted and confirmed. Section 2. Work Authorized, Specification of Funds. That pursuant to the existing continuing contract between C3TS and the Village, the performance of additional engineering services for design, permitting, bidding and construction administration services for the Project, is hereby authorized, subject to the funding source and any limitations set forth in the above referenced Village Manager's memorandum. Section 3. Agreement Approved. That the Village Manager is hereby authorized to execute the Work Authorization in substantially the form attached hereto, for the engineering work authorized hereunder between the Village and C3TS, once approved by the Village Attorney as to form and legal sufficiency. Section 4. Implementation. That the Village Manager is hereby authorized to take any necessary action to implement the purposes of this Resolution and the Work Authorization. Section 5. Effective Date. That this Resolution shall be effective immediately upon adoption hereof. PASSED AND ADOPTED this 24th day of October, 2006. /to Ve,t,a L, — MAYOR ROBERT OLDAKOWSKI CONCHITA H. ALVAREZ, CMC, VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY VILLAGE TO 103.001/R.esolutions/Convers 'n to nderground Facilities 10.18.06 2 Village Council Robert Oldakowski, Mayor Robert L. Vernon, Vice Mayor Enrique Garcia Steve Liedman Jorge E. Mendia Thomas Thornton Patricia Weinman Village Manager Jacqueline R. Menendez VILLAGE OF KEY BISCAYNE Office of the Village Manager October 17, 2006 MEMORANDUM TO: Honorable Mayor and Members of the Village Council FROM: Jacqueline R. Menendez, Manager' Village Man .. '' Pit RE: Conversion of Overhead Utilities RECOMMENDATION It is recommended that the Village Council approve the Work Professional Services between Corzo Castella Carballo Thompson Sal an, for ("C3TS") and the Village for the purpose of performing all necessary en an, P.A. services for the conversion of overhead power, telephone, and cable engineering underground facilities. utilities to BACKGROUND The engineering firm of Corzo Castella Carballo Thompson Salman, P. A. is under a continuing contract to the Village as authorized by Resolution ("C3TS") 98-34 At the direction of the Village Council on October 10th, 2006, C3TShas prepared 9p e. a Work Order for Professional Services for the performance of engineering services for design, permitting, bidding and construction administration services eri or the conversion of overhead utilities. C3TS will coordinate on behalf for with FPL, Bellsouth and Adelphia Cable to coordinate and review the utility y conversion plans. the utility Funding for these services will be taken from the Capital Outla 's Vision Projects. See attached proposal. Y line item for 88 West McIntyre Street • Suite 210 • Key Biscayne, Florida 33149 • (305) 365-5500 •Fax (305) 365-8936 MISSION STATEMENT "TO PROVIDE A SAFE QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT www.keybiscayne; figou 11.„,-9 CORZO Engineers Architects Planners E80005022 AAC002142 TO: ATTENTION: PROJECT NAME: WORK ORDER FOR PROFESSIONAL SERVICES Village of Key Biscayne 88 West McIntyre Street Key Biscayne, Florida 33149 Ms. Jacqueline Menendez Village Manager Conversion of Overhead Power/Telephone/Cable Utilities to Underground Facilities Village of Biscayne, Florida SCOPE OF SERVICES: initial Coordination DATE: 10/16/06 FILE: 1108 A) Coordinate with FPL, BellSouth and Adelphia Cable to develop a phasing plan for the proposed conversion in coordination with sewer project. We will obtain revised ball park estimates. and initiate engineering design on behalf of the Village. During this phase, we will consult with and update the Village Council on proposed phasing, costs and schedules. Utility Planning & Design Coordination A) Coordination on behalf of the Village with FPL, BellSouth, and Adeiphia Cable to coordinate and review preliminary utility conversion plans. This includes review of existing and proposed systems, utility conflicts, establishment of preferred routes and locations for the new facilities. This effort also involves meeting with affected homeowners in up to three public meetings per phase. B) Assist Village in obtaining required easements as needed by utilities for conversion work. Our services do not include the preparation of survey sketches and legal descriptions or recording of easements, but we will have these prepared by surveyors as needed, and invoice the Village for these services as a reimbursable expense. C) Coordination on behalf of the Village with FPL, BellSouth, and Adelphia to obtain from each a final design for the new underground facilities, along with a firm proposal for the conversion work. Coordination on behalf of the Village with FPL, BellSouth and Adelphia to initiate the work. Restoration Planning, Design and Bidding A) Establish scope and extent of restoration needs for proposed utility work including roadways, driveways, sidewalks and landscaping, Develop a set of restoration plans, details and specifications and a set of general restoration guidelines to be included in a unit -price restoration package for bid. B) Assist Village in bidding the restoration package, reviewing bids obtained and providing recommendation for award. 901 Ponce de Leon Blvd., Suite 900 Coral Gables, Florida 33134 305.445.2900 1.800.448.0227 Facsimile 305.445.3366 Web Site: www.c3ts.com Equal Opportunity Employer W.O. Conversion Utilities Underground October 16, 2006 Page 2 Utility Construction Monitoring A) Monitor and coordinate on behalf of the Village the phased utility conversion work to be performed by FPL, BellSouth, and Adeiphia Cable or their designated contractors. Restoration Construction Administration A) Prepare Contract Documents, Notice of Award and Notice to Proceed. B) Attend pre -construction conference and periodic progress meetings and prepare minutes for distribution. C) Respond to Contractor request for information )RFI) and clarification/interpretation of contract documents. D) Process all Construction correspondence and maintain files. E) Field measurement of completed restoration items. F) Review and make Recommendations for Contractor payment requisitions. G) Provide periodic inspection services. M) Provide final inspection, punch -list, and contract close-out. FEES Our fee for the above described services shall be as follows: Initial Coordination $6,500 Utility Planning & Design Coordination (assuming 4 phases) . . , . $18,500 per phase Restoration Planning, Design and Bidding $35,000 Utility Construction Monitoring 1.0% of construction cost for each phase Restoration Construction Administration 3.0% of construction cost W.O. Conversion Utilities Underground October 16, 2006 Page 3 We are ready to begin working on this assignment upon your authorization to proceed. If acceptable to you, we will accept a signed copy of this form as your written authorization to proceed with the assignment. Thank you. ..Ga Cast rballq Thorson Salman, P.A. Ramon Castella, Principal RC/er Villa• - o' Key Biscayne A•.ro -d b Date: L', Proiects11108-001dV 0-Prd asalsl 0101606ConvitduiesUnderground doc 1 ' 4 5 Mon 10/16/06 ID Task Name 1 Initial Coordination 2 Utilities Phase 1 Initiate Utility Design Preliminary Utility Design Village Review & Approval Final Utility Design & costing 7 Village Appr of Agreement 8 Construction 9 !Utilities Phase 2 r 10 initiate Utility Design 11 - • Preliminary Utility Design 12 Village Review & Approval 13 i Final Utility Design & costing 14 , Village Appr of Agreement 15 1 Construction 16 1 Utilities Phase 3 -TY-7 Initiate Utility Design 18 Preliminary Utility Design 19 Village Review & Approval 20 Final Utility Design & costing 21 Village Appr of Agreement 22 Construction 23 Utilities Phase 4 — 24 24 Initiate Utility Design 25 Preliminary Utility Design 26 Village Review & Approval 27 Final Utility Design & costing 28 J Village Appr of Agreement 29 Construction 30 Restoration Package — 31 initiate Design 32 Prepare Plans & Specs !i 33 - Prepare Bid package ! 34 1 Bid Phase 35 1 Construction . Project Key Biscyane UG Utilities Date: Mon 10/16106 Village of Key Biscayne Utilities UG Relocation C3TS Q3'06 104 'D6 Q1'07 :Q2'07 !03'07 Q4 '07 IQ1'08 Q2'08 03'08 '04'08 Q1'09 €Q2'09 ;Q3'09 'Q4'09 (Q1'10 :Q2'10 tQ3'10 { ♦ 12/1 2/28 k 1 Task j Milestone Split Summary Progress 111111111111111111111111111111111111111111 Project Summary . 12/29 • 7/28 • Irmogiongol Total Duration: 41.1 mons? Page 1 External Tasks External Milestone Deadline