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Home My Public Portal About24) 7I Petty Cash and Visa ReportAGENDA. _ITEM 7.1. ADMINISTRATIVE SERVICES DEPARTMENT DATE: September 3, 2013 MEMORANDUM TO: The Honorable City Council FROM: Jose E. Pulido, City Manag4% Via: Tracey L. Hause, Administrative Services Director By: Lee Ma, Accountant SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION: The City Council is requested to review, receive and file the Petty Cash and Visa Card Report. BACKGROUND: 1. On August 6, 1991, staff began submitting the Petty Cash Report to the City Council on a regular basis. 2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on an as needed basis. ANALYSIS: In the interest of full transparency, the City Council is being requested to review the Petty Cash Report from August 7, 2013 to August 20, 2013. The total of petty cash expenditures were $225.80 (Attachment "A"). The petty cash fund will be reimbursed after the City Council approves the September 3, 2013 Warrant Register. Further, the City Council is being requested to review the Visa Card Report from July 9, 2013 to August 7, 2013. The total of the Visa card expenditures were $9,949.66 (Attachment "B") and were paid on the September 3, 2013 Warrant Register. City Council September 3, 2013 Page 2 of 2 CONCLUSION: As has been our past practice, the attached Petty Cash and Visa Card Reports are being presented for Council review and for staff to answer any questions that they may have with regards to these expenditures. This practice seeks to avoid any potential misuse of public funds. FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2013-14 City Budget. ATTACHMENTS: A. Petty Cash Detail B. Visa Card Charge Account No. 01-910-41-4410 $ 29.46 Sodas for Council $ 29.46 TOTAL 01-910-41-4640 $ 4.25 Salad Dressing for Council $ 4.25 TOTAL 01-910-46-4495 $ 14.70 Snacks for Interview Panel $ 14.70 TOTAL 01-930-53-4410 $ 4.70 Bottled Water for the Planning Commission $ 4.70 TOTAL 01-940-574690 $ 30.43 Crafts for Stars Club R#14-04 $ 30.43 TOTAL 01-940-57-4690 $ 43.08 Supplies for Little Stars R#14-05 $ 39.37 Supplies for Little Stars $ 30.52 Supplies for Little Stars $ 112.97 TOTAL 01-940-57-4690 $ 14.37 Supplies for Senior Program R#14-06 $ 9.49 Supplies for Senior Program $ 23.86 TOTAL 01-940-57-4460 $ 5.43 Office Supplies (Pencils) #R14-01 $ 5.43 TOTAL Grand Total $ 225.80 Receipt #14-5218 to 14-5226 Description Attachment "A" VISA CARD CHARGES Attachment "B" 7/9/13 - 8/7/13 7/9/13 RALPHS 5155 Food for Neighborhood Watch Meeting 7/9/13 TACOS EL CHAPARRITO 400.00 Food for Neighborhood Watch Meeting 7/9/13 APPLEBEES 6998 Lunch for Oral Board Interview Panel 7/9/13 LEAGUE OF CALIFORNIA CITIES 1,900.00 Annual Conference Registration - Mayor Sternquist, Councilmembers Vizcarra, Chavez, and City Manager Pulido 7/10/13 KING BOLT 1053 Supplies for lawnmower repair 7/11/13 HOME DEPOT 1,089.99 Purchase of portable generator for Parks & Recreation Department 7/12/13 #1 PARTY SUPPLIES 12780 Decorations for Dining Under The Stars Event 7/15/13 MAMA PETRILLOS 64.86 Lunch for Oral Board Interview Panel 7/16/13 SMART & FINAL 17.59 Paper plates and supplies for Harassment Training 7/16/13 LOVE BIRDS CAFE & BAKERY 4825 Food for Harassment Training 7/1/713 STUMPS 5889 Decorations for Dining Under The Stars Event 7/18/13 COURTYARD BY MARRIOTT MONROVIA 1,107.31 CSMFO Luncheon paid by members 7/18/13 SIMON EQUIPMENT 3566 Propane for Camp-A-Palooza 7/18/13 PARTY CITY 16277 Decorations and supplies for Camp-A-Palooza 7/19/13 SOUTHWEST AIRLINE 34760 Airfare to Sacramento for LOCC Annual Conference - Counalmember Chavez and City Manager Pulido 7/19/13 SOUTHWEST AIRLINE 17380 Airfare to Sacramento for Mrs Chavez, to be reimbursed to City 7/19/13 DRIFTWOOD DAIRY 106.82 Supplies for Camp-A-Palooza 7/22/13 SOUTHWEST AIRLINE 34760 Airfare to Sacramento for LOCC Annual Conference - Mayor Sternquist and Council - member Vizcarra 7/23/13 RALPHS 519 Water for Oral Board Interview Pannel Page 1 of 2 TOTAL 9,949.66 Page 2 of 2 VISA CARD CHARGES Attachment "B" 7/9/13 - 8/7/13 7/23/13 LOVE BIRDS CAFE & BAKERY 2915 Continental breakfast for Oral Board Interview Panel 7/23/13 GUPPY HOUSE 6556 Lunch for Oral Board Interview Panel 7/23/13 NATIONAL NOTARY ASSOCIATION 26700 Training for Deputy City Clerk Vengai 7/25/13 SHINDIGZ 96.46 Supplies for Dining Under The Stars Event 7/30/13 APA CONFERENCE 2,25000 APA California 2013 Annual Conference Registration - Comissioners Curran, O'Leary,, Leung, Community Development Director Persico and Associate Planner Liu 7/30/13 GANAHL LUMBER 16510 Oil for tree carving in Temple City Park 8/1/13 SUPERSHUTTLE EXECAR SACRAMENTO 10800 Airport shuttle to attend LOCC Annual Conference 8/2/13 AMAZON MARKETPLACE 58.40 Supplies for Dining Under The Stars Event 8/7/13 TACOS EL CHAPARRITO 40000 Food for Neighborhood Watch Meeting 8/7/13 SMART & FINAL 7676 Supplies for National Night Out Event 8/7/13 MICHAELS 196.04 Supplies for Dining Under The Stars Event 8/7/13 EXECUCAR LAX 111 00 Airport shuttle to Burbank Airport TOTAL 9,949.66 Page 2 of 2