HomeMy Public PortalAboutJFOCP 2007-06-28 J
COMBINED TREATMENT FACILITY MANAGEMENT PLAN
From attending the JFOC Meeting on March 29 I formulated the opinion that a management
plan for Winter Park West Water Sanitation District to operate the Treatment Plant will have
to include the strengths that our District will bring to the table as the managing agency. Besides a
comprehensive plan for plant operations, plant accounting and plant administrative needs, the
Treatment Plant Management Plan will have to begin with a strong opening argument as to why
we are the best choice for the Plant Manager position. The positive points in our favor are the
following: 1) We are the least likely District to be dissolved 2) Our Manager and our Board
focus solely on water and sanitation issues, so the Plant issues will never take a second seat to
the myriad of issues that the Towns have to deal with 3) We have three (3) existing employees
with State Wastewater Treatment Licenses who can provide back -up for the Plant employees 4)
We have a management structure that has all employees answering to the Manager who answers
directly to the Board of Directors 5) We have 1,400 sq. ft of office area to expand into and a
heated four bay shop for maintenance work. This facility is located closer to the Plant than any
other District or Town facility 6) We have the only District Attorney who is not conflicted out of
JFOC issues 7) I estimate that the JFOC Management costs could range from $34,812 to $47,000
per year. We are presently spending $42,633 per year. This estimate is based on fixed office
costs, fixed accounting costs and a weekly labor demand that ranges from 12 to 18 hours of work
per week.
The administration of the plant will become the responsibility of the District Manager and the
District Assistant Manager. With duties split between those two positions, no single employee
will be overly burdened by the plant administration. A breakdown of responsibility would give
the District Manager oversight of the Plant Superintendent and Plant Operator, daily operations,
budget, investments, capital improvements, contractual agreements, approve expenditures and
public relations. The Assistant Manager will oversee the JFOC meetings (schedule, agenda,
minutes, etc.), correspondence, purchasing records, payroll, bookkeeping, banking, accounts
receivable and accounts payable.
The accounting, while being overseen by the Assistant Manager, will be handled by a separate
accounting firm. We will have separate bank accounts for the Joint Facility. These accounts will
be for operations, plant capital reserve and O &M capital reserve. A separate accounting firm
will also handle payroll for the plant employees and produce quarterly financials with an
accurate record of the reserve accounts.
The plant operations will be controlled by the Plant Superintendent. This position will be held
by someone with at least a B License in Wastewater Treatment through the Colorado Water and
Wastewater Facility Operator's Certification Board. The Plant Superintendent will be
responsible for the daily operations of the plant, supervision of Plant Operators and all on call
coverage. With the existing size of this wastewater facility, only one other Plant Operator will
be necessary to employ at this time. On call coverage will be assisted by the three licensed
wastewater Operators who are presently working for the District. The Plant Superintendent will
be responsible for all testing required by the Discharge Permit and the monthly reports required
by the Colorado Department of Public Health and Environment. Plant employees will work
solely at the treatment plant and will have no responsibilities in the District. If a District
Operator works at the plant, his/her time will be attributed to plant expenses and they will
receive a separate payroll check from that account. This structure will create accountability with
the financial accounts and give the plant employees accountability to a Manager who is
accountable to a Board of Directors.
Grand No. 1 Winter Park Fraser
West Sanitation
V JFOC V
Managing Agency
Manager
WPW Treatment
Systems Assistant Plant
Operator Manager Superint.
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WPW Treatment
Assistant Plant
Operator(s) Accounting Operator(s)
Firm
WPW JFOC
Accounting Accounting
WPW JFOC
Auditor Auditor