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HomeMy Public PortalAbout2006-46 Capital Project Authorizing Purchase of Trees and Landscape MaterialRESOLUTION NO. 2006-46 A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, CONCERNING PURCHASE OF TREES AND LANDSCAPING MATERIAL FOR CRANDON BOULEVARD PROJECT OF THE VILLAGE OF KEY BISCAYNE; AUTHORIZING VILLAGE MANAGER TO COMPLETE PURCHASE TRANSACTION; PROVIDING FOR EFFECTIVE DATE. WHEREAS, pursuant to Section 3.07(b) of the Village Charter, the Village Council desires to authorize the expenditure of Village funds for the purchase of trees and landscaping material ( the "Landscape Materials") in connection with Phase III of the Village's Crandon Boulevard Project ( the "Project"); and WHEREAS, competitive bidding procedures have been utilized by the Village's consulting Engineer for the purchase of the Landscape Materials and the Village Council finds, upon advice from the Village Attorney, that further formal competitive bidding procedures for the purchase of the Landscape Materials may be, and are hereby waived, by the Council pursuant to Village Code Section 2-85 upon the Council hereby finding that it is impractical to apply such additional formal competitive bidding procedures for the Landscape Materials in light of the need to expeditiously acquire the necessary Landscape Materials in conjunction with the Project; and WHEREAS, the Village Council finds that the competitive proposal of Calusa Creek Tree Farm & Ranch in the total amount of One Hundred Thirty Eight Thousand Six Hundred ($138,600.00) Dollars is the best proposal submitted; and WHEREAS, the Village Council finds that it is in the best interest of the Village to proceed as indicated in this Resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted and confirmed. Section 2. Purchase Authorized, Specification of Funds. That the acquisition of the Landscape Materials for the Project from Calusa Creek Tree Farm & Ranch is hereby approved and authorized, subject to the restriction that the total cost of the purchase transaction authorized herein shall not exceed $138,600.00. The funding source shall be that which is indicated in the Village Manager's memorandum which accompanies this Resolution. Section 3. Implementation. That the Village Manager is hereby authorized to take any and all action necessary to implement the purposes of this Resolution, and is authorized to sign any necessary purchase orders, subject to the approval of the Village Attorney as to form and legal sufficiency. Section 4. Effective Date. That this Resolution shall be effective immediately upon adoption hereof. PASSED AND ADOPTED this 24`" day of October, 2006. 4-0 6eLIAA, L____, MAYOR ROBERT OLDAKOWSKI CONCHITA H. ALVAREZ, CMC, VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: VILLAGE A O' F:\100\103001\Resolutions\capi• , • .: ect authorizing purchase of Trees and Landscape Material 10.18.06 2 Memo DT: October 16, 2006 TO: T - H s orabl embers of the Village Council FR: Mnende�; '�iillage Manager rchase of Live Oak Trees for Crandon Phase III RECOMMENDATION: Council approval of the award to Calusa Creek Tree Farm for the purchase of 180 live oak trees to be planted by others for Phase III Crandon Boulevard improvement. BACKGROUND Competitive bids were received from three certified tree farms for the supply and delivery of one hundred and eighty live oak trees for the completion of the Crandon Blvd. improvement project. The trees will continue to mature and be maintained in the supplier' s nursery until time for planting during the summer of 2007. All trees meet the highest standards recognized in the State of Florida as #1 quality and match the trees previously installed during Phase II of the project. Calusa Creek Tree Farm was the successful bidder and supplier for Phase II and continues as the low bid for Phase III. Funding for this purchase is provided by County and State funds dedicated to the Crandon Improvement Project. Please contact me if there are any questions on this matter. Cc: Village Attorney Paul Abbott, Skyline Management Group, Inc. Ramon Castella, C3TS SKYLINE MANAGEMENT GROUP VKB Crandon Phase 11 Live Oak Tree Purchase Bid Spread Sheet 10/16/2006 Vendor Unit Quantity Cost Extension Calusa Tree Farm EA -200 Gal 180 $770.00 $138,600.00 Marian Gardens EA -200 Gal 180 $775.00 $139,500.00 Cherry Lake Farms EA -200 Gal 180 $1,250.00 $225,000.00 Notes - All bids include delivery NLT August 2007, 5-6" Caliper, 5-51/2' clear wood trunk, 18-20' height, 10=12' spread, FL #1 quality. 1 1 Calusa was supplier for Phase 11 and is recommended for Phase 111.