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Home My Public Portal AboutAAC Minutes 1991 04/03McCALL AIRPORT ADVISORY COMMITTEE MINUTES APRIL 3, 1991 ATTENDING: GORDON COLBURN RICK FEREDAY DUKE NORFLEET LYNN CLARK BOB MCKENNA RICHARD DAVIS BUD SCHMIDT 1. MANCHESTER HANGAR SUBLEASE: Staff reported that the Manchester lease problems had been resolved and that the default was cured. The committee debated the item. After discussion, Colburn moved to recommend that efforts to exchange the existing lease for a parcel on the hangar line continue, that the installation of water service be approved and the question of the sublease referred to the Council. Fereday seconded and the motion carried unanimously. 2. OLD HANGAR LEASE CONDITIONS: Proposed special conditions for updated leases for the 8 hangars at the airport were presented by staff. Requiring rental of the ramp area in front of the hangars, the updating of the lease rates to current rates and requirements to refinish the exteriors of the building to conform with new construction and to require asphalting of the leased ramp area are new conditions. A matrix of areas and costs was distributed. This will represent a significant increase in the rental rates for those hangars. See attachments. Colburn moved to approve the special conditions and extend new leases to the 8 existing hangar owners. Fereday seconded and the motion carried unanimously. Most leases were adopted in 1986 for a 5 year term. Those which are expired are on a month -to -month tenancy pursuant to terms of the lease. 3. CLINT YATES COMPLAINT: The committee recommended waiving the disputed landing fee of $3.00 and writing a letter explaining the landing fee to Mr. Yates. 4. OTHER BUSINESS: A. USFS representative: Bill Williams has retired from the forest service and has been appointed the warden at the SITPA office. His position is one to which the Forest Service recommends a replacement. Duke Norfleet is sitting in for them this week and for the next three months or more, Merrill Saleen will the designee. The Mayor will receive correspondence from Sonny LaSalle on this matter to formalize this arrangement. B. AWOS: Due to shipping of wrong test equipment by Qualimetrics Inc., the technician was unable to certify the facility and it is out of service as of Sunday evening March 31. Frank Vetsch will return as soon as the correct equipment is shipped to return the AWOS to service. C. County Airport Levy: The committee asked to receive copies of the staff proposal on distribution of the County Airport Levy. (attached) D. Management of Tie Downs: Mr. Davis suggested that the power cost for the AWOS equipment be estimated and he be reimbursed for that cost. Staff suggested that a management agreement be developed encompassing the UNICOM, weather observation, parking fee collection, and tie down rental management be developed. The Committee directed that a draft of such agreement be prepared for their review and comment. E. Minimum Standards with each Tie -down Rental: It was suggested that every aircraft owner who rents a tie down be given a copy of the Minimum Standards and Airport Code sections to ensure that the airport rules are known. New copies of the Minimum Standards should also be posted in each FBO facility. Without further business, the meeting adjourned at approximately 8:30 a.m. Res ectfu- s ed, Arthur . Schmidt, City A ministrator/Airport Manager Valley County Airport Levy In prior years, the Commission had elected to award County funds to the airport which was undertaking an FAA sponsored AIP (Airport Improvement Project). Last year that process was altered. For some time there have been proposals to change that approach to allow for some operation and maintenance assistance through this levy. The FAA approach allowed the county money to be matched 90:1. This is the most productive investment of the funds of course. If coupled with a state grant the match becomes 95:1, with the state Bureau of Aeronautics picking up an additional 5% of the project costs. There are also 50:50 state aeronautics projects funds available. McCall has installed its airport lighting under this program. We currently have an application in to assist in some survey work for the airport. The prior procedure was arbitrary in its decision making, fostered poor planning and needs changed. ALTERNATIVE PROPOSAL: 1. CONTINUE TO ASSESS THE COUNTY AIRPORT LEVY ANNUALLY. 2. ALLOCATE HALF OF THE LEVY, $4500 EST., FOR MATCHING SUPPORT FOR FAA/ IDOT-BOA SPONSORED AIRPORT IMPROVEMENT PROJECTS. THESE FUNDS WOULD BE COMMITTED ONE YEAR IN ADVANCE. IF NOT UTILIZED, THEY WOULD ACCRUE TO THE AIP PROGRAMS AVAILABLE TO ANY AIRPORT IN THE COUNTY IN THE ENSUING YEARS. SOME REGULATION OF THIS FUND TO ENSURE THAT CITY FUNDS ARE ALSO COMMITTED TO THE PROJECT SEEM IMPORTANT TO ENSURE THAT A LOCAL AIRPORT IS NOT BEING BUILT AT COUNTY EXPENSE ONLY. THIS MAY MEAN THAT THE COUNTY CONTRIBUTION COULD NOT EXCEED 2 1/2 % OF THE PROJECT AMOUNT OR THAT THE COUNTY PARTICIPATION COULD NOT EXCEED THE CITY'S PARTICIPATION. 3. ALLOCATE HALF OF THE LEVY, $4500 EST., FOR ANNUAL O & M ASSISTANCE TO THE COUNTY AIRPORTS, BASED NOT ON AN ARBITRARY HALF/HALF NOTION, BUT ON SOME CRITERIA OF USE, SUCH AS BASED AIRCRAFT, OPERATIONS PER YEAR, ETC. ONCE ESTABLISHED, THIS FORMULA WOULD AUTOMATICALLY ALLOCATE THE FUNDS, ALLOWING CITY'S TO PLAN AND BUDGET FOR THE FUNDS. Your thoughtful consideration of the above proposal is respectfully requested. Cordially, Arthur J. Schmidt City Administrator Airport Manager, MYL Special Conditions Airport Hangar Lease Name 1. The City shall not plow snow within 10 feet of the front of the hangar. The tenant will be responsible to remove snow or not from this area. 2. Within 7 years from the date of execution of this lease the exterior metal of this building will be removed and replaced with metal of the same color as that on the Slaton hangar (Lease Block I, Lot 1), where side panels are tan and trim panels are brown in color. 3.The area between the hangar door and the city's asphalt apron shall be asphalted at the tenant's expense within 5 years of the date of signing of this lease. The pavement section for this area will be two inches of asphalt concrete (AC-5 or AC-10) placed upon six inches of 3/4 in. aggregate base course. The aggregate base course should be placed on a suitable compacted subgrade material (CBR greater or equal to 10). The natural sandy, silty gravel in the area is normally suitable for subgrade material. Pavement should be compacted to a minimum of 97% of laboratory density. Base course should be compacted to 100% of maximum dry density and subgrade to 95% of maximum dry density as determined by ASTD-698 (Standard Proctor). Other surfaces, e.g. concrete cement may be acceptable surfaces but must be approved by the city in advance of installation. 4. The insurance requirements of the General Conditions, Exhibit A, is altered to provide owners, landlords, and tenants insurance with a minimum limit of $500,000 CSL (Combined Single Limit). 5. The use of the building is for aircraft storage. NOTE: Hangars 7 & 8 have new metal, yellow in color. Painting of this metal to match the standard colors (above) will be required within 7 years for these two hangars. (This edition includes changes made by the airport committee on April 3, 1991.) s City of McCall Schedule of Landing Fees Due As of March 14, 1991 Date Time Aircraft s! 09-07-90 1730 5658K y 09-08-90 1035 5658K 10-27-90 1600 5658K X 11-11-90 1225 5658K Total Due Carrier Council Air Service Council Air Service Council Air Service Council Air Service .D "8444 ,14.4.4.0/- ...e.44474..:7 Landing Fee $3.00 $3.00 $3.00 $3.00 $12.00 74 -"�-� /-/s,s 7 if 70 Q,Zee � An ,� yA , City of McCall C ?If OFFICE OF THE CLERK BOX 1065 MCCALL, IDAHO 83638 March 22, 1991 Douglas F. Manchester, Chairman The Manchester Group 750 B Street, Suite 3401 San Diego, CA 92101 Dear Doug, On March 20, I received your current insurance certificate and letter. On March 21, I received a check, No. 1038, for $819.48 for fuel flowage fees and this date have received a copy of an executed management agreement with Pioneer Aviation for management of the fuel tank at your hangar site. Receipt of these items cures the default of which you were notified by my March 11, 1991 letter to you. Thank you for your prompt attention to these items. I am sorry I missed you when you were in town last week. We need to get together to catch up with one another. For your information, I believe that the land trade will be approved around the end of April. It is going very well with the State Parks folks. I hope we can work this hangar thing out with you and Joe. I do appreciate your willingness to work with us and hope we can come up with something of mutual satisfaction all around. Cordially, e- �e(< Arthur J. Schmidt, City Administrator cc Attorney Robert Miller Mr. Arthur J. Schmidt City Administrator CITY OF MC CALL Office of the Clerk Box 1065 McCall, Idaho 83638 RE: McCall Airport Lease Dear Mr. Schmidt: March 22, 1991 VIA FAX AND MAIL Pursuant to our telephone conversation, enclosed please find a copy of the Management Agreement executed by Richard O. Davis and Douglas F. Manchester. As you indicated, our default of the lease has now been cured and you will confirm this in writing. Mr. Manchester and Mr. Scott will discuss your proposal of relocating Mr. Scott's hangar and they will get back to you with a decision at their earliest opportunity. It was a pleasure talking with you this morning. Thank you for your courtesy and cooperation in this matter. Sincerely, THE MANCHESTER GROUP Mary Biddlecome Legal Administrator Enclosure cc: Mr. Douglas F. Manchester Mr. Joe Scott THE MANCHESTER GROUP 750 B STREET StITE 3-101 SAN DIECO, CALIFORNIA 92101 (619) 231-3800 FAX (619) 696.7100