HomeMy Public PortalAbout06) 7E Petty CashAGENDA
ITEM 7.E.
ADMINISTRATIVE SERVICES DEPARTMENT
DATE: September 17, 2013
MEMORANDUM
TO: The Honorable City Council
FROM: Jose E. Pulido,City Mana
Via: Tracey L. Hause, Ad i rative Services Director
By: Lee Ma, Accountant
SUBJECT: PETTY CASH REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash Report.
BACKGROUND: ,
On August 6, 1991, staff began submitting the Petty Cash Report to the City Council on
a regular basis.
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the
Petty Cash Report from August 14, 2013 to August 29, 2013. The total of petty cash
expenditures were $399.15 (Attachment "A"). The petty cash fund will be reimbursed
after the City Council approves the September 17, 2013 Warrant Register.
CONCLUSION:
As has been our past practice, the attached Petty Cash Report is being presented for
Council review and for staff to answer any questions that they may have with regards to
these expenditures. This practice seeks to avoid any potential misuse of public funds.
City Council
September 17, 2013
Page 2 of 2
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2013-14 City Budget.
ATTACHMENT:
A. Petty Cash Details $399.15
Attachment"A"
Account No. Description
01-950-61-4465 $ 16.88 Batteries for Public Safety
$ 16.88 Total
01-940-57-4690 $ 45 78 Supplies for Little Stars Party
R14-05 $ 9.98 Supplies for Little Stars Party
$ 55.76 Total
O1-940-57-4630 $ 40.41 Supplies for dining under the stars
R14-07 $ 3954 Supplies for dining under the stars
$ 23.87 Supplies for dining under the stars
$ 22.19 Supplies for gift baskets
$ 126.01 Total
01-940-57-4465
$
1650
Supplies for dining under the stars
R14-10
$
16.50
Total
01-920-49-4450
$
2025
Mailings- Certified Return Reciept
$
20.25
Total
01-910-4511490
$
4000
Test for Notary (Marilyn)
$
40.00
Total
01-910-45-4465
$
5.88
Hole puncher for City Clerk's Office
$
5.88
Total
01-910-45-4445
$
19.29
Colored printing for logo designs for council packet
$
19.29
Total
01-910-45-4410
$
39.23
Snacks For ECMS Interviews
$
31.02
Snacks for Commissioner Brown Act Training
$
70.25
Total
01-910-41-4640 $ 4 35 Supplies for Commissioner Dinner
$ 4.35 Total
01-910-41-4410 $ 23.98 Food expense for meeting
$ 23.98 Total
Grand Total $ 399.15 Receipt # 14-5227 to 14-5245
VOID Receipt # 14-5233, 14-5237, 14-5241