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HomeMy Public PortalAbout2006-06-06 JFOC Staff Report MEMORANDUM To: Bruce Hutchins, Grand County No. 1 Water Sanitation District Kirk Klancke, Winter Park West Water Sanitation District From: Alison Naschak and Joe Fuqua, Fraser Sanitation District Date: June 6, 2006 Bruce and Kirk, As discussed, it was felt that since there are no action items to put on the agenda for a June JFOC Committee meeting, a meeting will not be scheduled. In lieu of a meeting this month and for months in which we do not have a meeting, I am proposing that Joe and I prepare a short report regarding plant and other business related operations so that you in turn can keep your Board/Committee members updated. We also update the Fraser Sanitation District Board at our monthly meeting. My feeling is that, unless there is an urgent matter or something more significant that requires action by the Committee, there would not be a need for a JFOC meeting until August or September. However we will need to schedule a meeting in the fall to review and approve the 2007 Budget. If anyone feels that there is a need for a meeting, please contact me. Enclosed is an Operations report that Joe has prepared with details of happenings at the treatment plant. Also enclosed are test results and a copy of the State inspection Report. If you have any questions, or would like additional details about any of the information in his report, please feel free to call him directly. At the February meeting we discussed the fact that John Walker would be writing to the State to request an extension of time to complete the Consolidated Facility Well No. 2 and related reports. An extension was approved for one year to March 10, 2007. In April, the pump installation and test report etc. were completed and submitted to the State. The related correspondence is enclosed. As far as the accounting function, I can tell you that the checking account for the JFOC has been set up and is operational. The account was opened in April and I have been using this account to pay for operations and maintenance expenses. This account is at the Grand Mountain Bank in Fraser. As previously discussed, funds of $152,931 that were being held in the Colotrust account for the O &M Reserve have been transferred to this account. This amount is the equivalent of the what each District has contributed toward the O&M Reserve fund for 2005 and 2006, plus accrued interest. I feel that it is appropriate to monitor the cash flow in this account for several months. After I can get a feel for how the cash flow is working, I am thinking that at a portion of those funds could be invested into a higher interest earning account at the Grand Mountain Bank which would still allow easy access for emergency situations. The Fraser Sanitation District auditor, Paul Backes (McMahan and Associates) has provided a great deal of assistance in getting the books sorted out to assure that the JFOC Fund reflects all of the expenses for 2006 back to January 1st. Included with the Fraser Sanitation audit for 2005, Paul will be providing a separate page in the audit for the JFOC Fund and next year, the plan is to do a separate audit for the JFOC Fund. The books for the month of May are not closed yet as I am still waiting for bank statements, etc. Once the accounting is completed, I will forward the reports to you. Once you have an opportunity to review those reports and if there are any questions, or if there is specific information that you are interested in and don't see it, you can let me know and we will fine tune it. If you have any questions, please do not hesitate to call me anytime. Thank you, ti (7) SUPERINTENDENTS UPDATE Plant Operations- tia) 1. Have started removing covers from SBR, they are in bad shape might have to replace all of them. 2. Have shut down #2 trains for repairs. Those include repacking return pump also repair of recycle pump cord that was damaged by pump. Cord was to long. 3. Centrifuge we shipped out for repairs in Feb, damaged in shipment back to us, sent back to Andritz Mar 24 for more tile replacement. The scroll was reinstalled in late Apr with at least one broken tile. We attempted to run machine at the speeds that were factory set. High vibration alarms along with shut down have been problems since. Andritz sent a service tech Jun 2 and lowered primary bowl speed to 2800rpr. We are going to run with new setting and see what happens. 4. UV system bulbs have over 12000 hrs of run time. Factory recommended replacement is 12000 hrs. Lab results for fecal are still well below permit levels. We will need to change some or all of the bulbs before winter. The system has been running well since changing all the ballast boards to same model number. NO NUANCE ALARMS YEA. 5. Ground water is up and the pump room is not flooding. We still have a few small leaks, nothing like last year. Do not expect any more work from JTJ. 6. Landscape plan has been completed, with missing plants from last year also installed. Only lost one aspen tree to the elk, not to bad. 7. Recently adopted ammonia criteria by State Health Dept. will have some type of effect on the next permit. Most likely limits for ammonia will be higher than now. Now they say you can dump more ammonia in cold -water streams with out harm to receiving stream. 8. Plant performance has been great 98% removal of BOD, 96% removal of total solids and ammonia of less than 1 mg/1. Infiltration was very high this year about 2.2 MGD for peak hour. This caused removal percentages to drop. ,s, Dedicated to protecting and improving the health and environment of the people of Colorado STATE OF COL I' Bill Owens, Governor -645 Dennis E. Ellis, Executive Director Y _s=:_.;-!..L N tw -rQ^�> O f 4 4 r Grand Junction Regional Office 222 S. 6 St., Rm 232 t 1876 Grand Junction CO 81501 -2768 Fax (970) 248 -7198 Colorado Department http:/lwww.cdphe.state.co.us of Public Health and Environment May 2, 2006 Mr. Ronald Anderson, President Fraser Sanitation District P.O. Box 120 Fraser, CO 80442 Subject: Compliance Sampling Inspection Fraser Sanitation District Wastewater Treatment Facility (CDPS No. CO- 0040142); Grand County Dear Mr. Anderson: ft) This letter serves to report the results of the compliance inspection conducted by the Technical Services Unit, Water Quality Control Division "the Division on the above referenced facility on April 11, 2006. The assistance of Joe Fuqua was very helpful and greatly appreciated. I have enclosed a copy of the inspection report for your records. DOMESTIC WASTEWATER SYSTEM Violations During the inspection, the following violations of your permit were noted and need to be brought to your attention: None. Permit Issues During the inspection, we observed that facility conditions are accurately represented in the permit. Comments And Recommendations The following are comments and/or recommendations only and require no written response on your part. The recommendations will enable your system to better conform to the requirements of applicable design criteria or other industry standards: .s r The influent flume is equipped with an Endress Hauser Prosonic FMU 861 ultrasonic flow level sensor that was last calibrated in January 2005. This device should be calibrated annually. The method of analysis should be referenced on the laboratory bench sheets. Self-Reported Data Review During the inspection self reported compliance data contained in your discharge monitoring reports (DMR) were reviewed/discussed from February 2005 to December 2005 and the following violations were discussed: two flow violations, one total mercury violation, the second WET test for 2005 was not done. If you have been responding to our Compliance Assurance and Data Management (CADM) g Unit regarding these violations, please continue that effort to resolve these issues. If you h g din these violations, please do so as soon as possible. to our CADM Unit regarding p have not responded g P Ren finders Sanitary sewer overflows (SSO) and any other spills are required by law to be reported to the Department within 24 hours of discovery. The Department's 24 -hour toll -free number for spill reporting is 877 -518 -5608 Q Construction of interceptor sewers, lift stations, and treatment plants, including modification/expansion of existing facilities, requires site and design approval. Most regulations, guidance documents, and forms are available via Internet on the Department's website. Please link to www.cdphe.state.co.us /wq for further information. You can link directly to the DW /WW Technical Services Unit's webpages at www.cdphe.state.co.us/wq/tech/techhom.html STORMWATER MANAGEMENT SYSTEM: The guidance materials and permit application information were provided to the facility supervisor. Attached to this letter you will find a Customer Satisfaction Survey. We would greatly appreciate it if you would take a few moments to complete this survey and return it to us. Simply fill out the form, fold it according to the directions and drop it in the mail. The postage is already paid! Thank you again for your staff' s time and cooperation during the inspection. If you have any questions regarding the inspection, or if I can be of any assistance, please call me at (970) 248 -7154 or e-mail me at bill.smith @state.co.us. Sincerely, al v:/ /144:---'. 1 /1 W. H. Smith f, Engineering/Physical Sciences Technician CAZIER AND McGOWAN e;) OF PROFESSIONAL CORPORATIONS 62495 U.S. HIGHWAY 40 EAST BOX 500 STANLEY W. CAZIER, P.C. GRANBY, COLORADO 80446 RODNEYR. McGOWAN, P.C. TELEPHONE (970) 887 -3376 JOHN D. WALKER FAX (970) 887 -9430 April 19, 2006 JOHN L. BAKER, P.C. OF COUNSEL Mr. Dave McElhaney Division of Water Resources Office of the State Engineer 1313 Sherman Street, Rm. 818 Denver, CO 80203 RE: Pump Installation and Well Construction Test Reports Well Permit No.: 62350 -F Well Name: Consolidated Facility Well No. 2 Applicant: Fraser Sanitation District Dear Mr. McElhaney: I apologize for not getting the enclosed information to you sooner. I have been tied up with a few appellate briefs which, unfortunately, took longer than originally anticipated. Anyway, I am enclosing the following for your review and comment: 1. Pump Installation and Test Report (Form GWS -32), prepared by Fraser Sanitation District's Superintendent, Joe Fuqua; 2. Well Construction and Test Report (Form GWS -31), also prepared by Joe Fuqua; 3. A water supply system schematic prepared McLaughlin Water Engineers (now ASCG), which shows the manhole well in question; and 4. Another schematic showing how the water supply enters the plant. PLEASE NOTE, that I did not have Joe Fuqua sign the enclosed reports as he is not authorized by law to either construct the well in question or to install the pump. If needed, I can either have Joe or the District's president sign these reports. It is my understanding that the other information you required is the name of the contractor who constructed the well and installed the pump. The general contractor for plant construction was John T. Jones Construction, whose address is 2213 7 Avenue North, PO Box 2424, Fargo, North Dakota 58108. As I have summarized in previous correspondence, Well Permit No. 62350 -F is used in the wastewater treatment processes associated with the District's new wastewater treatment facility. The well is used in compliance with an approved augmentation plan (Case No. 5- 03CW133; a copy of which is enclosed). The well is basically a manhole which receives water from the french drain system surrounding the facility and which is then pumped for facility process uses. The well water is then immediately returned to the Fraser River. I hope the information supplied herewith is sufficient for your purpose to finalize the well permit. Please let me know if any additional information is needed. I will be happy to assist you in any manner that I can. Thank you for your assistance in this matter. 1141 L-- Sincer- Jo m er JDW:sw Enclosure pc: Ms. Alison Naschek Mr. Bruce Hutchins Mr. Kirk Klanke Mr. Joe Fuqua ff, -2- STATE OF COLORADO OFFICE OF THE STATE ENGINEER cob Division of Water Resources e d epartment of Natural Resources 1313 Sherman Street, Room 818 i Denver, Colorado 80203 'f J81G Phone (303) 866 -3581 FAX (303) 866 -3589 Bill Owens www.water.state.co.us Govemor Russell George Executive Director NOTICE Hal D. Simpson, P.E. State Engineer Well Permit Number: Z 3S o F Your request for an extension of time to construct the well and/or install pumping equipment has been received and reviewed. You are hereby given notice that the State Engineer has approved an extension of one year to Meted (0 2 00 7 A copy of the amended well permit is enclosed. Please be advised that pursuant to Colorado Revised Statute 37- 90- 137(3)(a)(I)(B), additional extensions cannot be approved. Proof of well construction and pump installation must be submitted to this office prior to e permit. Contractors are required to submit their respective reports affirming construction of the well and the installation of pumping equipment. Well owners who wish to construct their own well and/or install pumping equipment must first successfully complete an examination prescribed by the Board of Examiners of Water Well Construction and Pump Installation Contractors as well as submit these reports upon completion of the construction and/or installation. Forms for reporting construction and pump installation are available from the Division of Water Resources offices or online at www. water .state.co.us /pubs /wellforms.asp These forms are: GWS -31 Well Construction and Test Report GWS -32 Pump Installation and Test Report If you have any questions, please contact the Ground Water Information Desk at (303) 866 -3587 between the hours of 9:00 AM and 4:00 PM Monday through Friday. Sent to owner on 3 6 By: ifirr 1 CAZIER AND McGOWAN Geq OF PROFESSIONAL CORPORATIONS 62495 U.S. HIGHWAY 40 EAST BOX 500 STANLEY W. CAZIER, P.C. GRANBY, COLORADO 80446 RODNEYR. McGOWAN, P.C. TELEPHONE (970) 887 -3376 JOHN D. WALKER FAX (970) 887 -9430 March 3, 2006 JOHN L. BAKER, P.C. OF COUNSEL Mr. Dave McElhaney Division of Water Resources Office of the State Engineer 1313 Sherman Street, Rm. 818 Denver, CO 80203 RE: Extension of Expiration Date on Well Permit Well Permit No.: 62350F Well Name: Consolidated Facility Well No. 2 Applicant: Fraser Sanitation District Dear Mr. McElhaney: This office represents Fraser Sanitation District. You may recall our telephone conversation on February 22, 2006 regarding the referenced matter. The District is presently putting together the information you requested. So that the District does not lose its well permit status, I am hereby requesting an extension to file the necessary Well Construction and Pump Installation Reports, as well as the other information you mentioned during our telephone conference. I am enclosing a $200.00 check for this purpose. I am also enclosing a copy of the correspondence received from the Division of Water Resources regarding the status of the well permit, for your easy reference. To summarize, the District has recently constructed a new wastewater treatment facility. The well in question is used in the wastewater treatment processes. It was constructed pursizont to an approved augmentation plan. The problem that we have encountered is that the well was constructed as part of the plant construction process, and not "drilled" within the normal meaning of that term. As it has been explained to me in the past, the well is basically a manhole which receives water from the french drain system surrounding the facility and which is then pumped for facility process uses. The well water is then returned to the Fraser River at the facility effluent outlet. Additional time is needed to provide the Division of Water Resources with the information you have requested. The District is presently completing the Construction and Pump Installation Reports and will also provide you with the name(s) of the contractor responsible for Y. construction and installation. Also, the District will provide you with as-built drawings. Although this is not the normal well permitting process, I am hopeful this information will assist j you with approving the well, as constructed. I anticipate that I can provide you with this information within the next several weeks. 1 Please let me know if you would like a copy of the District's augmentation plan. For your information, the District's augmentation plan was approved by Water Division No. 5 in Case No. 03CW133. At your earliest convenience, please extend the well permit to allow the District additional time to complete the permitting process. Do not hesitate to call if there are any questions. Since ly, 4 ‘,._.40 VV IL---- John D. Walker JDW:sw i Enclosure pc: Ms. Alison Naschek Mr. Bruce Hutchins Mr. Kirk Klanke e 1 -2- 05068808 L c V E 0 c �OMtJO STATE OF OFFICE OF THE STATE ENGINEER v •c o Division of Water Resources o 4 1 Department of Natural Resources 1 0 o 1 1313 Sherman Street, Room 818 Denver, Colorado 80203 Friday, February 03, 2006 1876 Phone (303) 866 -3581 FAX (303) 866 3589 Bill Owens www.water.state.co.us Governor Russell George Executive Director Hal D. Simpson, P.E. FRASER WATER SANITATION D State Engineer PO BOX 120 FRASER CO 80442 RE: Well Permit Number 62350 F Owner's Designation CONSOLIDATED FACILITY WELL NO 2 Located in the SE 1/4, of the NE 1/4, Section 18, Township 1 S, Range 75 W, S P.M. NOTICE This permit to construct a well was issued on 3/10/2005. The expiration date of the permit is 3/10/2006. In order for the permit to remain valid, certain actions must be taken by the well owner. As of this date, the Well Construction and Test Report has not been received. The Pump Installation and Test Report has not been received. Furthermore, a request for extension of the expiration date have not been received by the Division of Water Resources. f7,1 This permit was approved under Section 37 -90- 137(2), Colorado Revised Statutes. The well must be constructed and the pump installed, prior to the expiration date of the permit. These reports are the responsibility of the licensed water well contractors, or the well owner if the work was performed by the owner. The Well Construction and Test Report (GWS -31) and the Pump Installation and Test Report (GWS -32) must be received by the Division of Water Resources prior to the expiration date of the permit. These and other forms are available on our website at http: /www. water .state.co.us /pubs /forms.asp. If pumping equipment has not been installed in the well, the well owner may request, in writing, a one -time, one year extension of the expiration date. The request must be received with a $200.00 (two hundred dollar) filing fee prior to the expiration date and must provide a reason or reasons for not constructing the well, installing pumping equipment and why the expiration date should be extended for an additional year. If the well has been constructed, pumping equipment will not be installed by the expiration date and an extension of the expiration date has not been approved, the permit will expire and be of no force or effect. It will be necessary for you to obtain a new well permit by submitting a completed application for an existing well along with a $480.00 (four hundred and eighty dollar) filing fee. If the well will not be constructed, and you do not wish to pursue construction of a well, please advise us in writing in order that we may formally expire the permit without requiring additional notification from you. If the expiration date has already been extended for one year, the statute does not allow more than one extension of time. If the well construction and the pump installation reports are not received by the expiration date, the permit expires and is of no force or effect. If you have any questions, please contact any of the Division Field Office in your area, or the Ground Water Information Desk in Denver at (303) 866 -3587 between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday. Thank -you for your immediate attention. e 1