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Home My Public Portal About2006-48 Final Version Work Out Equipment/Gym SourceRESOLUTION NO. 2006-48 A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, CONCERNING PURCHASE OF WORK-OUT EQUIPMENT FOR THE VILLAGE OF KEY BISCAYNE COMMUNITY CENTER; AUTHORIZING PURCHASE AND INSTALLATION OF EQUIPMENT; AUTHORIZING CONTRACT BETWEEN THE VILLAGE AND GYM SOURCE FOR SUPPLYING AND INSTALLING EQUIPMENT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Section 3.07(b) of the Village Charter, the Village Council desires to authorize the expenditure of Village funds for the purchase and installation of work-out equipment (the "Equipment") for the Village of Key Biscayne Community Center, as described in the Village Manager's Memorandum, marked as Exhibit "A" and attached hereto; and WHEREAS, it is necessary to expeditiously proceed with the procurement and installation of the Equipment; and WHEREAS, the competitive bidding procedures for the Equipment purchase and installation may be, and are hereby, waived by the Village Council pursuant to Village Code Section 2-85 upon the Council finding, as is hereby found, that it is impractical to apply such competitive bidding procedures in light of the need to expeditiously complete the purchase and installation of the Equipment; and WHEREAS, the Village Council finds that it is in the best interest of the Village to proceed as indicated in this Resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals Adopted. That each of the above stated recitals is hereby adopted and confirmed. Section 2. Work Authorized, Specification of Funds. That the purchase and installation activities for the Equipment as described herein and in Exhibit "A", attached hereto, are hereby approved and authorized, subject to the condition that the cost of the purchase and installation of the Equipment shall not be more than $28,854.68. That the fund amount and source for the Equipment purchase and installation is hereby authorized and approved as described in Exhibit "A". Section 3. Agreement Approved. That the Village Manager is hereby authorized to enter into an Agreement with Gym Source, for the purchase and installation of the Equipment (the "Agreement") in a form and substance approved by the Village Attorney, which is consistent with the standard format routinely used by the Village and is consistent with the requirements of this Resolution, and such Agreement is hereby approved, subject to approval of the Village Attorney as to form and legal sufficiency. Section 4. Implementation. That the Village Manager is hereby authorized to take any and all action which is necessary to fully implement the purposes of this Resolution, the Agreement and the Equipment purchase and installation transaction. Section 5. Effective Date. That this Resolution shall be effective immediately upon adoption hereof. PASSED AND ADOPTED this 14th day of November, 2006. MAYOR ROBERT L. VERNON CONCHITA H. ALVAREZ, CMC, VILLAGE CLERK 2 APPROVED AS TO FORM AND LEGAL SUFFICIENCY: VILLAGE ATTO 103.001 /Resolutions/Fine Vrsion Work Out Equipment 10.25.06 ,-1u 'fl;. VILLAGE OF KEY BISCAYNE Village Council Robert Oldakowski, Mayor Robert L. Vernon, Vice Mayor Enrique Garcia Steve Liedman Jorge E. Mendia Thomas Thornton Patricia Weinman Village Manager Jacqueline R. Menendez Office of the Village Manager E/oliteir DT: November 7, 2006 TO: H. o'able FR: uncil Members R. enens illage Manager PURCHASE AND INSTALLATION OF FITNESS EQUIPMENT RECOMMENDATION It is recommended that the Village Council approve the contract with Gym Source for the purchase and installation of fitness equipment for the Community Center. The purchase authorization attached will address the most common complaints and requests by users of the Community Center. BACKGROUND The fitness equipment purchase was included in the original Community Center Furniture, Fixtures and Extras (FF&E) budget. The Village purchased all of the center's cardio and weight training equipment from Gym Source. The televisions attached to each piece of cardio equipment were purchased from the FF&E audio visual provider Seagull Electronics. The purchase of the new televisions represents $18, 019.10 of the capitol project request. The existing televisions have proven to be problematic and have resulted in the most common complaint among Community Center members. Seagull Electronics has not been able to resolve this issue in a satisfactory manner. Since the original purchase of equipment, new items have been added to the fitness room. The new items have been equipped with Cardio Vision televisions installed and maintained by Gym Source. The new televisions have performed well and any needed repairs were addressed quickly by Gym Source. If the replacement of the televisions is approved staff will return before Council with a resolution of the Village Council declaring the replaced televisions as surplus and authorizing the Village Manager to provide for the sale of the surplus property. A bid for the televisions will be advertised and they will be sold to the highest bidder. 88 West McIntyre Street • Suite 210 • Key Biscayne, Florida 33149 • (305) 365-5500 • Fax (305) 365-8936 MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT " www.keybiscaynell.gov In addition to the televisions, this purchase request includes an upright bicycle, five spinning bikes, glute machine, leg curl machine and a set of dumbbells with a rack. These remaining items address the most frequently requested items by users. Gym Source is the sole provider of this equipment line is South Florida. If this resolution is approved all the equipment in the wellness room will be maintained by Gym Source. These capital purchases totaling $28,854.68 will be covered by the Community Center Equipment Replacement line item included in the Capital Outlay Budget. 677,*/t f 1" ijJ'fll S�II!CS LNO E Quote: 689421 Salesperson Store BOB LAWRENCE 20 BILL TO VILLAGE OF KEY BISCAYNE TODD HOFFERBERTH KEY BISCAYNE FL 33149 Product 1 CV -15S KIT 2 DEL-INST 3 SCHWINN-IC/EV.PRO 4 ZZ-SCH-95150 5 TRU-Z-8U 6 CYB-GM/VR 7 CYB-LC/VR 8 RAW -BARBELL PAD 9 PRE -ASSEMBLY 10 HOIST -HE -4461/36 11 HOIST-HF-4461/36-3 12 DB-HEX-R002.5 13 DB-HEX-R005 14 DB-HEX-R007.5 15 DB-HEX-R010 16 DB-HEX-R012.5 17 'TIME 18 19 12 PT.CHECK LIST 70 DEL-INST 21 22 23 24 25 Quote Dt ACCOUNT ID 8/22/2006 20-141956 Page 1 of 2 CUSTOMER NAME VILLAGE OF KEY BISCAYNE SHIP TO VILLAGE OF KEY BISCAYNE TODD HOFFERBERTH KEY BISCAYNE FL 33149 Description SCREEN KIT -15" LCD COMMERCIAL SHIPPING & INSTALLATION EVOLUTION PRO SPIN BIKE 3700014 PEDAL, TRIPLE LINK PAIR COMMERCIAL UPRIGHT TUZ801000 4880-GLUTE WT429 485.5 -LEG CURL WT319 BARBELL PAD ITEMS MAY BE DEL'D ASSEMBLED RACK-3FT HEX RACK 2 TIER RACK -3RD TIER OPTION FOR HF-4461 2.5LB.DUROBELL/EA. SLB.RUBBER HEX DUROBELL/EA. 7.5LB.DURABELL 10LB.RUBBER HEX DUROBELL/EA. 12.5LB. RUBBER HEX DUROBELL/EA. DISPATCH TO ASSIGN TIME WINDOW IT'S OUR PRIVILEGE TO SERVE YOU 12 POINT CHECKS COMPLETED FREIGHT & INSTALL BALANCE OF PAYMENT TERMS: PO & SIGNATURE TO ORDER WILL INVOICE FOR PAYMENT SIGNATURE PRINT List Price Quantity 1,399.00 1,099.00 14 2,633.10 1 1,189.00 739.50 5 50.00 5 2,195.00 1,595.00 1 2,695.00 2,095.00 1 2,595.00 1,995.00 1 14.95 0.00 4 0.00 1 229.99 16.5.00 1 79.99 59.95 1 12.00 9.00 6 16.00 12.00 6 18.00 14.00 6 20.00 15.00 6 25.00 20.00 4 0.00 1 0.00 1 598.13 1 Total 15,386.00 2,633.10 3,697.50 250.00 1,595.00 2,095.00 1,995.00 0.00 0.00 165.00 59.95 54.00 72.00 84.00 90.00 80.00 0.00 0.00 598.13 eoh it ;f" SOII!VO E Quote: 689421 Page 2 of 2 Salesperson Store Quote Dt ACCOUNT ID CUSTOMER NAME BOB LAWRENCE 20 8/22/2006 20-141956 VILLAGE OF KEY BISCAYNE BILL TO SHIP TO VILLAGE OF KEY BISCAYNE VILLAGE OF KEY BISCAYNE TODD HOFFERBERTH TODD HOFFERBERTH KEY BISCAYNE FL 33149 KEY BISCAYNE FL 33149 LNO Product 26 '17 DATE: PO# Description List Price Quantity Total Subtotal 28,854.68 Tax 0.00 Total 28,854.68